Office Coordinator - 4-5 days per week

Who we are and what we offer:

Interested in shaping skylines across the globe?

Multiplex is a premier construction company with a simple purpose: to construct a better future. As part of our team, you'll have the opportunity to help deliver some of the world's most iconic projects, supported by approachable leadership and an inclusive culture that puts our people first.

You will also have access to a range of holistic benefits including:

Bonus schemes, annual remuneration reviews and salary continuance insurance.
Health and Wellbeing programs, including annual voluntary skin and health checks.
Benefits to support parents and families, including 20 weeks paid parental leave regardless of gender, payment of superannuation on unpaid leave, and transition coaching.
Professional career development opportunities and a wealth of learning offerings through the Multiplex Learning Academy.
An industry-leading approach to flexible work to enable better work-life balance.
Who we're looking for:

Our people are united by a common belief: that we can outperform in everything we do.

As Office-Coordinor in our prime CBD Head Office location, this is a fast-paced, varied and highly collaborative support role where you'll provide administrative, coordination and organisational support to ensure the successful operation of the NSW Construction business. This is a permanent role 4-5 days per week, if 4 days ideally working Monday-Thursday.

Responsibilities:

Provide extensive diary and travel management
Coordinate meetings, event logistics, catering and briefing documents
Assist with document preparation, proofing, reports and correspondence
Provide admin support to Construction Managers, Regional Directors and the Office & Events Manager
Support New Business team activities and ad hoc tasks
Assist with expenses, invoicing, purchase orders and Mastercard reconciliation
Collaborate with Regional PAs and site-based Office Coordinators
Provide reception relief as required
Uphold confidentiality and operate in alignment with the Multiplex Code of Conduct
About You:

You will thrive here if you enjoy supporting busy leaders, staying organised, and building strong relationships across teams and sites.

We're looking for someone with:

Strong administration experience supporting multiple stakeholders
Excellent written and verbal communication
High attention to detail and strong document formatting skills
A proactive approach with the ability to work both independently and collaboratively
Strong organisational skills and the ability to juggle competing priorities
Proficiency in Microsoft Office; experience with Coupa a bonus
Cert III in Business Administration (or higher)
A note on diversity:

Diversity is about celebrating the ways we are all different and appreciating the unique qualities that every employee brings. We invite applications from people of all genders, cultures and walks of life. Veterans are encouraged to apply, we highly value defence experience and skills. Research shows that women and people from underrepresented groups are less like to apply for roles if they don't meet every qualification. So even if you don't match all the criteria - if you are passionate about helping to construct a better future, we'd love to hear from you.

We are committed to providing a barrier-free work environment and can support with reasonable adjustments at any stage of the recruitment process. Simply inform our Talent Acquisition team during your conversation with them.

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