Office Coordinator

Who We Are:

GMA Accessories dba Capelli New York is a major U.S. manufacturer and distributor of apparel, footwear, novelty and gift products, jewelry, fashion accessories, handbags, PPE, and sports/athletic apparel for women, men, and kids. We were established in 1990 and have approximately 600 employees in the U.S.A. and 2,500 employees worldwide. We have locations in the U.S.A., UK, China, Hong Kong, Germany, and Bangladesh.

What We Are Looking For:

We are looking for a reliable, organized, and proactive Office Coordinator at Capelli New York to work at our New York City Office to ensure the smooth day-to-day operations of our office. This role involves administrative support, coordination of office activities, and being the point of contact for internal and external communications. The ideal candidate thrives in a fast-paced environment and takes initiative to improve office systems and processes.

Responsibilities:

Oversee daily office operations and ensure a clean, organized, and well-stocked work environment

Greet and assist visitors, clients, and vendors as the first point of contact

Manage incoming and outgoing correspondence, including phone calls, mail, and emails

Coordinate meetings, appointments, and conference room bookings

Maintain and order office supplies and equipment

Support HR and Finance with administrative tasks such as onboarding, time tracking, or invoice processing

Manage office calendars and assist with travel arrangements

Ensure office policies and procedures are up to date and followed

Assist with organizing company events and internal communications

Liaise with facility management, IT support, and service vendors

Skills and Requirements

2+ years of experience in an administrative, office management, or coordinator role

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Excellent organizational and multitasking abilities

Strong written and verbal communication skills

Professional demeanor with a customer-service mindset

Ability to maintain confidentiality and handle sensitive information

Familiarity with office equipment and basic troubleshooting

Capelli New York is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, *** (including pregnancy and gender identity), national origin, ancestry, political affiliation, ****** orientation, marital status, disability, genetic information, age, membership in an employee organization, religion, retaliation, parental status, military service, or other non-merit factor.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

Dental insurance

Health insurance

Paid time off

Vision insurance

Ability to Commute:

New York, NY 10016 (Required)

Ability to Relocate:

New York, NY 10016: Relocate before starting work (Required)

Work Location: In person