Office Coordinator

Axis Insurance Managers Inc. dares to be Elite. We strive to be the best in our industry, helping people protect what matters most to them. We innovate. We collaborate. We push ourselves, and one another, to be more than we were the day before. To work with us means approaching each day with a passion for what you do, knowing that you make a difference – to your clients, to your colleagues, to yourself.

We’re looking for people who are continuously growing – from Good to Great, from Great to Elite.

We’re looking for YOU.

As an Office Coordinator, a typical day might include:

Answering multiline switchboard
Greeting, assisting, and signing in visitors
Collecting, sorting, and distributing faxes, incoming/outgoing Canada post (registered and interoffice) and incoming/outgoing courier (excluding Systems courier items)
Providing friendly professional service to all incoming callers and visitors, as well as other Axis staff members
Handling general administration and clerical support for staff
Monitoring boardroom calendars and hot desk booking through Kadence platform
Helping with office catering
Maintaining boardroom and kitchen organization and cleanliness
Processing credit card payments
Maintaining office supply inventory and ordering
Maintaining office photocopiers, ordering toner, requesting service calls and new user setups, etc.
Supporting facilities on Axis events
You are passionate about:

Providing friendly, professional service
Making a positive difference to those around you
Sharing ideas and working with a great team of proactive, innovative thinkers
Learning, growing, and pushing past barriers
Living with integrity
Taking ownership of your work and actions
You’re outstanding at:

Building relationships – with clients, with underwriters, with colleagues … YOU are a people person!
Staying on top of priorities … know every deadline and live by your To-Do list!
Paying attention to the little things that make a big difference … dot your I’s, cross your T’s, and check all your boxes to make sure it’s done right the first time!
Managing your time … with deadlines looming, keep your cool, knowing you’ve got this!
Proactively getting stuff done … follow up and follow through!
Working behind the scenes to ensure an exceptional customer experience … knowing that the customer expects excellence … and so do you!
Must haves:

Minimum 2 years’ experience in a fast-paced corporate environment, consistently meeting internal core competencies
Post Secondary Degree, Diploma, or Certification in Business Administration, or equivalent experience, considered an asset
Experience in the insurance industry, considered an asset
What’s in it for YOU?

Fun! From team-building activities to contests and giveaways, holiday parties to virtual/in-person social events, we believe in building connections, knowing that a happy team makes a happy workplace!
Career potential & leadership opportunities. We pride ourselves on training and mentoring for success.
Competitive Employee Benefits Plan. We offer medical, dental, long-term disability, AD&D, critical illness, EAP, and life insurance coverage for your & your family.
Work/Life Balance. Our offices operate 8:30am – 4:30pm, so no evenings or weekends. And we offer competitive vacation time and flex work options, meaning more time for you to get out and do YOU.
We’re excited to meet YOU!

Axis Insurance Managers Inc. is committed to fostering a culture of mutual respect and inclusion, recognizing that our success is enhanced by diversity. We seek to recruit, develop, and retain top talent from a diverse candidate pool.