Job Description
Office Coordinator - ( 2400XXXXXX )
Description
We are seeking an experienced and driven Office Coordinator to oversee our Shared Services team and Sydney offices. This is a permanent, full-time position.
As the Office Coordinator, NSW you’ll play a crucial role in ensuring seamless operations across our NSW offices. You’ll collaborate with cross-functional teams, manage the day-to-day office operations, and drive efficiency. Your focus will be on providing exceptional support to our employees and clients.
You’ll lead the charge by:
Team Development - Coaching and mentoring your team to meet company expectations and performance KPIs, ensuring everyone reaches their full potential.
Business Support - providing seamless support to the wider business, ensuring the provision of exceptional service to both internal and external clients
Procedure Optimisation - Reviewing administrative systems, policies, and procedures for greater efficiency.
Facility Management - Overseeing facility works, ensuring quotes are received, and maintenance issues are managed for planned works.
Stakeholder Relationships - Building and maintaining positive relationships with colleagues and stakeholders, fostering a collaborative environment.
Evolving needs - assisting office co- locations, new processes
Work across multiple offices - travel may be required
Partner with support functions including Finance, Health Safety and Security and Environment (HSSE), Human Resources (HR), and IT to implement and communicate initiatives, and processes
Coordinate new starters and departures
Responsible for compliance with quality, safety and environment policies and processes including assisting with audits when required
Work with local leadership to lead the Sydney office communications, team briefings and staff events
To be successful for this role you'll need:
To be proactive, and always use your initiative. Genuinely care about your team, and others you collaborate with, building strong relationships along the way. Consistently lead by example, treating all team members with respect and dignity, and promote equity and fairness.
Be a down-to-earth person who can adapt quickly and relate well with people from many different walks of life. Have a CAN-DO mentality. Thrive on tackling challenges head-on and are committed to finding better ways of doing things.
You'll also bring extensive administrative and leadership experience, with a proven track record of process and system improvements. Your expertise will help your team think smarter and work more efficiently to help drive the business strategy and success.
About Stantec
The Stantec community unites approximately 31,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.
Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.
We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.
What we offer
Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.
Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment.
Option to purchase up to 4 weeks additional leave.
Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
Mentoring for your own development and the opportunity to mentor others
A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables
Professional Memberships
Salary Continuance Insurance (SCI)
Mental Health and Wellbeing Programs
Service Recognition Awards
Employee Assistance Program
Culture
Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI , neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.
How to apply
If this position is of interest, please apply via the link below.
Please note that no agency applications will be accepted at this time.
Qualifications
Primary Location : Australia-New South Wales-Sydney
Organization : BC-3072 Shared Services-AU Sydney NSW
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Aug 21, 2026, 8:23:01 PM
Req ID: 2400XXXXXX
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, ****** orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
Description
We are seeking an experienced and driven Office Coordinator to oversee our Shared Services team and Sydney offices. This is a permanent, full-time position.
As the Office Coordinator, NSW you’ll play a crucial role in ensuring seamless operations across our NSW offices. You’ll collaborate with cross-functional teams, manage the day-to-day office operations, and drive efficiency. Your focus will be on providing exceptional support to our employees and clients.
You’ll lead the charge by:
Team Development - Coaching and mentoring your team to meet company expectations and performance KPIs, ensuring everyone reaches their full potential.
Business Support - providing seamless support to the wider business, ensuring the provision of exceptional service to both internal and external clients
Procedure Optimisation - Reviewing administrative systems, policies, and procedures for greater efficiency.
Facility Management - Overseeing facility works, ensuring quotes are received, and maintenance issues are managed for planned works.
Stakeholder Relationships - Building and maintaining positive relationships with colleagues and stakeholders, fostering a collaborative environment.
Evolving needs - assisting office co- locations, new processes
Work across multiple offices - travel may be required
Partner with support functions including Finance, Health Safety and Security and Environment (HSSE), Human Resources (HR), and IT to implement and communicate initiatives, and processes
Coordinate new starters and departures
Responsible for compliance with quality, safety and environment policies and processes including assisting with audits when required
Work with local leadership to lead the Sydney office communications, team briefings and staff events
To be successful for this role you'll need:
To be proactive, and always use your initiative. Genuinely care about your team, and others you collaborate with, building strong relationships along the way. Consistently lead by example, treating all team members with respect and dignity, and promote equity and fairness.
Be a down-to-earth person who can adapt quickly and relate well with people from many different walks of life. Have a CAN-DO mentality. Thrive on tackling challenges head-on and are committed to finding better ways of doing things.
You'll also bring extensive administrative and leadership experience, with a proven track record of process and system improvements. Your expertise will help your team think smarter and work more efficiently to help drive the business strategy and success.
About Stantec
The Stantec community unites approximately 31,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.
Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.
We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.
What we offer
Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.
Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment.
Option to purchase up to 4 weeks additional leave.
Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
Mentoring for your own development and the opportunity to mentor others
A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables
Professional Memberships
Salary Continuance Insurance (SCI)
Mental Health and Wellbeing Programs
Service Recognition Awards
Employee Assistance Program
Culture
Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI , neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.
How to apply
If this position is of interest, please apply via the link below.
Please note that no agency applications will be accepted at this time.
Qualifications
Primary Location : Australia-New South Wales-Sydney
Organization : BC-3072 Shared Services-AU Sydney NSW
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Aug 21, 2026, 8:23:01 PM
Req ID: 2400XXXXXX
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, ****** orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
💡 Quick Summary
Seeking a career-building opportunity? The Office Coordinator position is now open for candidates interested in the Office Assistant Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
