Job Description
Benefits
Pulled from the full job description
Company events
Full job description
At Rethink, our promise to you is that you will do the best work of your career. We know that to do your best work, we have to create and promote an environment where people are happy, inspired, appreciated, empowered, and having fun. Our ability to back that promise is rooted in our commitment to remain as a creative independent agency. So, if you are ready to do the best work of your career while having fun, then read on.
Rethink is looking for an enthusiastic Office Manager. In this role you get to work in our Toronto office daily. By owning the day-to-day experience, you will ensure our space runs smoothly and stays organized. You’ll be the first and main point of contact in the office and provide Rethinkers with the right tools, environment and programs to succeed.
The Opportunity:
Employee Support and Office Operations
Act as go-to person for day-to-day employee requests
Maintain office standards: cleanliness, organization and overall functionality
Monitor and restock supplies, kitchen items and shared resources
Liaise with building management, cleaners, IT support and service vendors
Reception and Admin
Primary in-office point of contact for employees, clients, visitors and vendors.
Greet guests and set up meeting rooms as needed
Manage incoming and outgoing mail, couriers and deliveries
Provide day-to-day administrative support: tracking expenses, invoices and keeping documents/reports up-to-date
Onboarding
Assist the Rethinker Experience team with new hire onboarding, including sending out welcome emails, leading first-day office tours, and providing new hires with swag
Catering
Plan and execute weekly catered lunches for Toronto Rethinkers
Work closely with Accounts team to coordinate catering for in office client meetings
Arrange catering for offsite management meetings as needed
Events & Meetings
Oversee planning of company/team events: ideating, resourcing, set up/tear down
Co-manage office initiatives that enhance morale and team connection
What you’ll bring:
3+ years' experience in office management
Administrative work experience
Strong communication and relationship building skills
Excellent organizational skills
Effective team player who can jump in wherever is needed
Strong attention to detail with that ability to prioritize and manage multiple projects
Ability to work independently as well as on a team
A "can-do" attitude – no ask is too big or too small for you
An entrepreneurial spirit – you take initiative and ownership of your work and bring fresh thinking to the table
Solutions-oriented - bringing creative solutions and suggestions forward to the team
The Benefits:
Competitive compensation and benefits, including added mental health benefits
Excellent Vacation package
Variety of employee perks
Great work culture with a people-first mission
Access to Rethink’s national DE&I committee and working groups
Growth and training opportunities
The interviewing process at Rethink:
Screen with Talent Acquisition
First round interview with Hiring Manager (in-person)
Second round Interview with Team members
Offer
Location: 720 King St. West, Suite 700, Toronto, ON
Compensation: $65K-$70K
Vacancy Status: This posting is for an existing vacancy.
We truly appreciate everyone’s interest but only those selected for an interview will be contacted.
Rethink is committed to creating and maintaining an inclusive, equitable and accessible workplace. We welcome and encourage applications from all intersections. Accommodations are available, upon request, to all selected candidates during any stage of the recruitment process.
Pulled from the full job description
Company events
Full job description
At Rethink, our promise to you is that you will do the best work of your career. We know that to do your best work, we have to create and promote an environment where people are happy, inspired, appreciated, empowered, and having fun. Our ability to back that promise is rooted in our commitment to remain as a creative independent agency. So, if you are ready to do the best work of your career while having fun, then read on.
Rethink is looking for an enthusiastic Office Manager. In this role you get to work in our Toronto office daily. By owning the day-to-day experience, you will ensure our space runs smoothly and stays organized. You’ll be the first and main point of contact in the office and provide Rethinkers with the right tools, environment and programs to succeed.
The Opportunity:
Employee Support and Office Operations
Act as go-to person for day-to-day employee requests
Maintain office standards: cleanliness, organization and overall functionality
Monitor and restock supplies, kitchen items and shared resources
Liaise with building management, cleaners, IT support and service vendors
Reception and Admin
Primary in-office point of contact for employees, clients, visitors and vendors.
Greet guests and set up meeting rooms as needed
Manage incoming and outgoing mail, couriers and deliveries
Provide day-to-day administrative support: tracking expenses, invoices and keeping documents/reports up-to-date
Onboarding
Assist the Rethinker Experience team with new hire onboarding, including sending out welcome emails, leading first-day office tours, and providing new hires with swag
Catering
Plan and execute weekly catered lunches for Toronto Rethinkers
Work closely with Accounts team to coordinate catering for in office client meetings
Arrange catering for offsite management meetings as needed
Events & Meetings
Oversee planning of company/team events: ideating, resourcing, set up/tear down
Co-manage office initiatives that enhance morale and team connection
What you’ll bring:
3+ years' experience in office management
Administrative work experience
Strong communication and relationship building skills
Excellent organizational skills
Effective team player who can jump in wherever is needed
Strong attention to detail with that ability to prioritize and manage multiple projects
Ability to work independently as well as on a team
A "can-do" attitude – no ask is too big or too small for you
An entrepreneurial spirit – you take initiative and ownership of your work and bring fresh thinking to the table
Solutions-oriented - bringing creative solutions and suggestions forward to the team
The Benefits:
Competitive compensation and benefits, including added mental health benefits
Excellent Vacation package
Variety of employee perks
Great work culture with a people-first mission
Access to Rethink’s national DE&I committee and working groups
Growth and training opportunities
The interviewing process at Rethink:
Screen with Talent Acquisition
First round interview with Hiring Manager (in-person)
Second round Interview with Team members
Offer
Location: 720 King St. West, Suite 700, Toronto, ON
Compensation: $65K-$70K
Vacancy Status: This posting is for an existing vacancy.
We truly appreciate everyone’s interest but only those selected for an interview will be contacted.
Rethink is committed to creating and maintaining an inclusive, equitable and accessible workplace. We welcome and encourage applications from all intersections. Accommodations are available, upon request, to all selected candidates during any stage of the recruitment process.
💡 Quick Summary
Seeking a career-building opportunity? The Office Manager position is now open for candidates interested in the Back Office Jobs sector. This role in Toronto offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
