We have an opportunity for an Experienced Office Manger to join our team at Burwood brickworks medical centre

We require an individual who is highly motivated, enthusiastic with a "can do" attitude towards all tasks, ability to work autonomously at a fast pace as well as in a team. This will be a growing practice so a cheerful personality is a must as well as is the ability to think on your feet!

Required Qualities

Demonstrated patient-focused approach in service provision with genuine empathy and interest in their needs.
Excellent interpersonal and communication skills, both written and verbal.
Always be well-presented, friendly, courteous, and obliging.
Always represent the practice in a confident and positive manner.
Undertake all duties in a diligent manner, with honesty and integrity,
Maintain absolute confidentiality regarding patient and practice information.
Have a vigilant attitude to accuracy, being prepared to double check as necessary.
Ability to work cooperatively and independently.
Ability to prioritise and organise
Knowledge of occupational health and safety principles including infection control.
Teamwork: willingness to assist and support others as required and get on with team members
Time management/organisation: accomplish objectives effectively within time frame given and carry out administrative duties within portfolio in an efficient and timely manner


Your responsibilities will include:

Operations

Coordinate daily operations with staff, nurses, doctors
Day to day liaison with doctors to ensure appropriate delivery of services, with an emphasis on doctor operating hours, planned leave and facilitating a group practice environment.
Timely reporting of property maintenance, leasing and subtenant issues with management
Updating health engine and online booking page
Reduced number of patient and Doctor complaints
Increased number of patient and Doctor compliments
Coordinate and maintain accreditation


Human Resources

Conduct interviews with medical director when required
Handing over orientation checklist to doctors on their first day
Completed and signed orientation checklist must sent to medical director and medical administrator
Coordinate changes in doctors and staff rosters with management
Coordinate doctors and staff leaves and find appropriate covers


Education, Qualification, And Experiences

Basic knowledge of MS Word and Excel.
Completion of an accredited medical receptionist course/ knowledge of medical terminology.
Minimum of one years experience in medical receptionist/secretarial role.
Knowledge and competence in the use of relevant software Pracsoft, Medical Director and Best Practice.
Experience with specific social groups serviced by practice, such as adolescents, aged care, migrant or refuge groups, Aboriginals, and Torres Straight islanders, etc.
CPR/Triage training and/or experience.
Training and/or experience in management of emergencies, handling complaints, Medicare & health funds, basic infection control, safe handling & disposal of medical waste etc
Customer service experience, committed to providing exceptional customer service across all channels written, phone and face to face.
Demonstrate knowledge of policies and procedural guidelines that have legal implications, for example, ensure documentation conforms to legal requirements.


Accounts and finances

Accounts follow up with outstanding amount
Coordinate monthly purchase orders with management
Maintain daily, Medicare batching, exceptions, and rejections.
Check billed patients for nurse incentive as they are performed
Reconcile work cover and private billings on a weekly basis


In addition, the candidate must also provide the following;

Current Police Check
Current Working with Children clearance
Current First Aid/CPR certificate
Immunisation Record
Driving Licence/ Photo ID


Selection Criteria:

Demonstrated ability to work in a team
Experience with Medical software (BEST PRACTICE/MEDICAL DIRECTOR)
Demonstrated strong organisational and problem-solving skills
Demonstrated ability to work in a fast-paced environment, including multitasking
Demonstrated ability to communicate with internal and external stakeholders both verbally and in writing
Demonstrated commitment to quality patient service


If you would like to become part of a team that cares for every individual staff member and their self-development and meet the requirements and criteria above, please forward your resume, along with a cover letter addressing the selection criteria.

Only short-listed candidates will be contacted

Expected Start Date: As soon as possible

Job Types: full time

Salary: Remuneration will be negotiable based on experience.