Job Description
Earlier this year, building on the solid foundation of Copenhagen Infrastructure Partners (CIP) as a fund manager, we introduced an optimized CIP Platform, with three platform companies providing services to CIP. To learn more, please refer to the CIP Platform section below.
In our optimized CIP Platform, CIP Terra Technologies – a project delivery company delivering projects from onshore wind, solar PV and battery energy storage systems, to bioenergy, thermal and transmission infrastructure – is currently looking for Office Manager cum Executive Assistant to join and lead our office in Mumbai, India
Team
As an Office Manager cum Executive Assistant, you will part of Global Offices and Executive Support steam, you play a key role in supporting the smooth day-to-day operations of the CIP Terra Technologies office. As well as the Office Manager cum Executive Assistant collaborates with various internal teams at CIP Terra Technologies, including Investment Teams, Capital Formation, Finance, Legal, IT, and People & Culture, and contributes to creating an efficient and professional office environment that supports CIP’ Terra Technologist global collaboration and investment activities through this role.
Role
The Office Manager cum Executive Assistant plays a pivotal role in ensuring seamless executive support and efficient office operations. This position provides high‑level administrative and personal assistance to senior executives, while also taking full ownership of office management, HR support, and local compliance. The role requires well-developed organizational skills, discretion, proactivity, and the ability to manage multiple priorities in a busy environment.
In this role, you will be responsible for seamlessly managing various aspects of our office, having an integral part in ensuring a safe, efficient, and productive work environment. Your multifaceted responsibilities will encompass a wide range of administrative and operational tasks, facility management, HR coordination, guest reception and event preparation all aimed at supporting the smooth functioning of our office.
Through your collaborative approach and unwavering attention to detail, you will be an important part of maintaining an environment where employees and visitors are supported, valued, and fully engaged. By adeptly addressing the diverse and evolving needs of our organization, you will ensure the seamless operation of our office, laying a solid foundation for sustained growth and productivity at every level.
Responsibilities will consist of but are not limited to:
Executive & Personal Assistance
Provide comprehensive, anticipatory executive and personal assistance to executives, ensuring effective prioritization and time management
Manage and maintain complex calendars, meetings, and travel arrangements, ensuring schedules are accurate, aligned, and up to date
Coordinate closely with internal teams, including the Strategy Office and other stakeholders, to support executive activities and workflows
Handle incoming inquiries, correspondence, and meeting coordination with a high level of professionalism and discretion
Office Management & Operations
Oversee office management and daily operations to ensure a well‑organised, efficient, and professional workplace
Manage the setup and transition of a new independent office, including coordination with architects, utilities, IT providers, and external vendors
Plan and coordinate office layouts, systems, and equipment procurement to support operational efficiency
Oversee visitor access, site inductions, and coordination of external meetings and events
Manage general administrative activities including filing, documentation, travel arrangements, expense management, printing, scanning, and record‑keeping
Continuously review and streamline office procedures, processes, and events to improve efficiency and effectiveness
Support HR-related activities, including onboarding of new hires and coordination of employee logistics
Ensure local HR practices align with global policies and local employment regulations
Act as a key point of contact for local stakeholder and legislative matters, ensuring compliance with applicable standards and requirements
You
We are specifically looking for candidates who have completed a relevant degree in fields such as Organization, commerce HR, and who bring solid experience from leading banks, law, or consulting firms positions. Moreover, you are a highly responsible and structured individual who is thriving in a highly effective and innovative environment.
We look for the following in a candidate:
Practical experience in facility management, operations coordination, and HR support, combined with solid organizational skills to oversee multiple tasks and priorities
High communication and interpersonal abilities, ensuring productive relationships with internal teams and external contractors.
Thrive in a diverse environment and perform well at handling a variety of tasks.
Fluent in Spanish & English with a solid knowledge of MS Office.
Detail-oriented, structured, and thorough, with resilience and a service-minded approach
The process
Please apply online as soon as possible as applications will be processed on an ongoing basis. For questions related to the role, please reach out to our Talent Acquisition team at [email protected]. We do not include CV's and Cover Letters sent by email.
As we continue to improve our candidate experience, diversity and avoid unconscious bias, please avoid having a photo in your CV. We commit to an inclusive recruitment process and equality for all applicants.
Please be aware that we will not accept speculative CV submissions for any of our roles from recruitment agencies, and any unsolicited candidate submissions will be exempt from any payment expectations and ownership.
CIP Terra Technologies’ commitment to diversity and inclusion
CIP Terra Technologies is committed to securing a diverse and inclusive work environment where everyone feels respected and heard.
A diverse workforce allows CIP Terra Technologies to achieve results through different approaches and solutions to task execution and problem solving. We want all our employees to have equal opportunities for personal growth and career opportunities regardless of age, gender, ****** orientation, disability, religion, nationality, and ethnicity.
About CIP Terra Technologies
CIP Terra Technologies is a project delivery company working for CIP. CIP Terra Technologies is majority owned by the funds managed by CIP, with the purpose of delivering best-in-class project development and execution services to the growing portfolio of land-based renewable energy assets.
We engage in the energy transition through specialist project delivery, value creation, and collaboration with trusted third-party suppliers. Our core focus is the development, procurement, construction, and delivery of renewable energy projects, and we provide a variety of services including technical development, engineering, supply chain, construction management, and project execution.
We provide global support and a local presence in our key markets, and our teams are continuously delivering and refining services tailored to a wide range of technologies – from onshore wind, solar PV and battery energy storage systems, to bioenergy, thermal and transmission infrastructure. For more information, please visit CIP Terra Technologies.
Optimized CIP Platform
Earlier this year, we introduced an optimized CIP Platform. With three platform companies providing services to CIP—and while maintaining our current relationship with Copenhagen Offshore Partners (COP), CIP’s exclusive offshore wind development partner—we have effectively strengthened our organizational and operational capabilities, creating a platform scaled for growth and designing the CIP blueprint for the future.
We have established CIP Molecule Technologies, a tech-focused project delivery company dedicated to molecule projects; CIP Terra Technologies, a tech-focused project delivery company managing a diverse portfolio of onshore projects; and CIP Fund Solutions, a delivery company with expertise in complex fund management and investment services. For more info on this, please see: Optimized CIP Platform.
In our optimized CIP Platform, CIP Terra Technologies – a project delivery company delivering projects from onshore wind, solar PV and battery energy storage systems, to bioenergy, thermal and transmission infrastructure – is currently looking for Office Manager cum Executive Assistant to join and lead our office in Mumbai, India
Team
As an Office Manager cum Executive Assistant, you will part of Global Offices and Executive Support steam, you play a key role in supporting the smooth day-to-day operations of the CIP Terra Technologies office. As well as the Office Manager cum Executive Assistant collaborates with various internal teams at CIP Terra Technologies, including Investment Teams, Capital Formation, Finance, Legal, IT, and People & Culture, and contributes to creating an efficient and professional office environment that supports CIP’ Terra Technologist global collaboration and investment activities through this role.
Role
The Office Manager cum Executive Assistant plays a pivotal role in ensuring seamless executive support and efficient office operations. This position provides high‑level administrative and personal assistance to senior executives, while also taking full ownership of office management, HR support, and local compliance. The role requires well-developed organizational skills, discretion, proactivity, and the ability to manage multiple priorities in a busy environment.
In this role, you will be responsible for seamlessly managing various aspects of our office, having an integral part in ensuring a safe, efficient, and productive work environment. Your multifaceted responsibilities will encompass a wide range of administrative and operational tasks, facility management, HR coordination, guest reception and event preparation all aimed at supporting the smooth functioning of our office.
Through your collaborative approach and unwavering attention to detail, you will be an important part of maintaining an environment where employees and visitors are supported, valued, and fully engaged. By adeptly addressing the diverse and evolving needs of our organization, you will ensure the seamless operation of our office, laying a solid foundation for sustained growth and productivity at every level.
Responsibilities will consist of but are not limited to:
Executive & Personal Assistance
Provide comprehensive, anticipatory executive and personal assistance to executives, ensuring effective prioritization and time management
Manage and maintain complex calendars, meetings, and travel arrangements, ensuring schedules are accurate, aligned, and up to date
Coordinate closely with internal teams, including the Strategy Office and other stakeholders, to support executive activities and workflows
Handle incoming inquiries, correspondence, and meeting coordination with a high level of professionalism and discretion
Office Management & Operations
Oversee office management and daily operations to ensure a well‑organised, efficient, and professional workplace
Manage the setup and transition of a new independent office, including coordination with architects, utilities, IT providers, and external vendors
Plan and coordinate office layouts, systems, and equipment procurement to support operational efficiency
Oversee visitor access, site inductions, and coordination of external meetings and events
Manage general administrative activities including filing, documentation, travel arrangements, expense management, printing, scanning, and record‑keeping
Continuously review and streamline office procedures, processes, and events to improve efficiency and effectiveness
Support HR-related activities, including onboarding of new hires and coordination of employee logistics
Ensure local HR practices align with global policies and local employment regulations
Act as a key point of contact for local stakeholder and legislative matters, ensuring compliance with applicable standards and requirements
You
We are specifically looking for candidates who have completed a relevant degree in fields such as Organization, commerce HR, and who bring solid experience from leading banks, law, or consulting firms positions. Moreover, you are a highly responsible and structured individual who is thriving in a highly effective and innovative environment.
We look for the following in a candidate:
Practical experience in facility management, operations coordination, and HR support, combined with solid organizational skills to oversee multiple tasks and priorities
High communication and interpersonal abilities, ensuring productive relationships with internal teams and external contractors.
Thrive in a diverse environment and perform well at handling a variety of tasks.
Fluent in Spanish & English with a solid knowledge of MS Office.
Detail-oriented, structured, and thorough, with resilience and a service-minded approach
The process
Please apply online as soon as possible as applications will be processed on an ongoing basis. For questions related to the role, please reach out to our Talent Acquisition team at [email protected]. We do not include CV's and Cover Letters sent by email.
As we continue to improve our candidate experience, diversity and avoid unconscious bias, please avoid having a photo in your CV. We commit to an inclusive recruitment process and equality for all applicants.
Please be aware that we will not accept speculative CV submissions for any of our roles from recruitment agencies, and any unsolicited candidate submissions will be exempt from any payment expectations and ownership.
CIP Terra Technologies’ commitment to diversity and inclusion
CIP Terra Technologies is committed to securing a diverse and inclusive work environment where everyone feels respected and heard.
A diverse workforce allows CIP Terra Technologies to achieve results through different approaches and solutions to task execution and problem solving. We want all our employees to have equal opportunities for personal growth and career opportunities regardless of age, gender, ****** orientation, disability, religion, nationality, and ethnicity.
About CIP Terra Technologies
CIP Terra Technologies is a project delivery company working for CIP. CIP Terra Technologies is majority owned by the funds managed by CIP, with the purpose of delivering best-in-class project development and execution services to the growing portfolio of land-based renewable energy assets.
We engage in the energy transition through specialist project delivery, value creation, and collaboration with trusted third-party suppliers. Our core focus is the development, procurement, construction, and delivery of renewable energy projects, and we provide a variety of services including technical development, engineering, supply chain, construction management, and project execution.
We provide global support and a local presence in our key markets, and our teams are continuously delivering and refining services tailored to a wide range of technologies – from onshore wind, solar PV and battery energy storage systems, to bioenergy, thermal and transmission infrastructure. For more information, please visit CIP Terra Technologies.
Optimized CIP Platform
Earlier this year, we introduced an optimized CIP Platform. With three platform companies providing services to CIP—and while maintaining our current relationship with Copenhagen Offshore Partners (COP), CIP’s exclusive offshore wind development partner—we have effectively strengthened our organizational and operational capabilities, creating a platform scaled for growth and designing the CIP blueprint for the future.
We have established CIP Molecule Technologies, a tech-focused project delivery company dedicated to molecule projects; CIP Terra Technologies, a tech-focused project delivery company managing a diverse portfolio of onshore projects; and CIP Fund Solutions, a delivery company with expertise in complex fund management and investment services. For more info on this, please see: Optimized CIP Platform.
💡 Quick Summary
Seeking a career-building opportunity? The Office Manager & Executive Assistant, GMF India position is now open for candidates interested in the Back Office Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
