Job Description
About the Company:
Specialising in high-end projects in Melbourne’s most affluent suburbs, this long-established residential builder is an icon in the industry. The team’s reputation for long-term client and supplier relations is unrivalled, as is its passion for quality, innovation and safety in construction.
About the Opportunity:
The long-standing Office Manager is taking a well-deserved retirement. As such, this rare opportunity has arisen. As the Office Manager, you’ll be the cornerstone of the office operations. Your role will be diverse and dynamic, encompassing both office management and financial administration. Here’s what your day-to-day will look like:
Office Management:
Greet visitors warmly and manage incoming phone calls, ensuring everyone is directed appropriately.
Handle deliveries, maintain office amenities to high standards, and manage the ordering of supplies and stationery.
Organise and coordinate meetings, manage room appointments, and prepare the boardroom as needed.
Assist with scheduling meetings and travel arrangements for the Directors
Coordinate office maintenance, manage IT provisions (phones, Wi-Fi, copiers, etc.)
Organise and coordinate office events and functions.
Marketing Administration:
Create and schedule social media posts to enhance our brand presence.
Proofread and format new business proposals.
Client Liaison:
Coordinate the exciting handover process/party for new builds and manage client interactions effectively
Accounts/HR:
Handle payables invoices, perform bank reconciliations, and reconcile creditor statements and subcontractor retentions.
Process basic weekly payroll and schedule creditor payments in conjunction with the CFO.
Co-ordinate staff training, maintain the staff handbook, and assist with staff onboarding and employment agreements.
Support the coordination of performance reviews and manage WorkCover reporting, compliance, and administration.
What We’re Looking For:
Previous experience in office management and bookkeeping is essential.
Excellent organisational skills with a keen eye for detail.
Proficient in MS Office software and comfortable with Accounting software.
Strong verbal and written communication skills.
Ability to handle multiple tasks and anticipate needs.
Why Join?
Be part of a leading company with a reputation for excellence.
Opportunities for professional development
Work with a respectful, mature, flexible and collaborative team.
Enjoy a competitive salary package with above standard RDOs
Specialising in high-end projects in Melbourne’s most affluent suburbs, this long-established residential builder is an icon in the industry. The team’s reputation for long-term client and supplier relations is unrivalled, as is its passion for quality, innovation and safety in construction.
About the Opportunity:
The long-standing Office Manager is taking a well-deserved retirement. As such, this rare opportunity has arisen. As the Office Manager, you’ll be the cornerstone of the office operations. Your role will be diverse and dynamic, encompassing both office management and financial administration. Here’s what your day-to-day will look like:
Office Management:
Greet visitors warmly and manage incoming phone calls, ensuring everyone is directed appropriately.
Handle deliveries, maintain office amenities to high standards, and manage the ordering of supplies and stationery.
Organise and coordinate meetings, manage room appointments, and prepare the boardroom as needed.
Assist with scheduling meetings and travel arrangements for the Directors
Coordinate office maintenance, manage IT provisions (phones, Wi-Fi, copiers, etc.)
Organise and coordinate office events and functions.
Marketing Administration:
Create and schedule social media posts to enhance our brand presence.
Proofread and format new business proposals.
Client Liaison:
Coordinate the exciting handover process/party for new builds and manage client interactions effectively
Accounts/HR:
Handle payables invoices, perform bank reconciliations, and reconcile creditor statements and subcontractor retentions.
Process basic weekly payroll and schedule creditor payments in conjunction with the CFO.
Co-ordinate staff training, maintain the staff handbook, and assist with staff onboarding and employment agreements.
Support the coordination of performance reviews and manage WorkCover reporting, compliance, and administration.
What We’re Looking For:
Previous experience in office management and bookkeeping is essential.
Excellent organisational skills with a keen eye for detail.
Proficient in MS Office software and comfortable with Accounting software.
Strong verbal and written communication skills.
Ability to handle multiple tasks and anticipate needs.
Why Join?
Be part of a leading company with a reputation for excellence.
Opportunities for professional development
Work with a respectful, mature, flexible and collaborative team.
Enjoy a competitive salary package with above standard RDOs
💡 Quick Summary
Seeking a career-building opportunity? The Office Manager position is now open for candidates interested in the Helper Jobs sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.
