Job Description
A respected Chicago-based law firm is seeking a professional and resourceful Office Services Coordinator to join their team. This hybrid opportunity offers a salary range of $50,000–$65,000 and the chance to support the firm’s overall office operations within a collaborative, fast-moving environment. In this role, you will serve as a key support resource for attorneys and staff by assisting with administrative coordination, office services, facilities support, and light technology troubleshooting. The ideal candidate is organized, adaptable, and solutions-oriented, with the ability to effectively manage multiple priorities while maintaining a high level of professionalism and follow-through. This position plays an important role in ensuring the office remains organized, efficient, and fully equipped to support daily business operations. This position offers a comprehensive benefits package including but not limited to health insurance, generous PTO, transit and parking benefits, wellness reimbursement, and a 401(k) plan with a match.
Responsibilities of the Office Services Coordinator:
• Coordinate daily office support functions to maintain an efficient and well-organized workplace
• Process incoming and outgoing mail, including overnight deliveries, courier requests, and certified mailings
• Maintain and organize both client and internal filing systems in accordance with firm standards
• Provide first-level assistance with routine technology issues involving Outlook, printers, and employee workstations
• Partner with external IT vendors to troubleshoot and resolve more advanced technical concerns
• Oversee inventory and ordering of office supplies, kitchen items, and other operational necessities
• Support onboarding and offboarding efforts, including coordinating workstation setup and office access
• Ensure conference rooms and common areas are clean, organized, and properly prepared for meetings
• Assist with administrative tasks related to marketing initiatives and business development projects
• Provide support on additional office operations projects and assignments as needed
Qualifications for the Office Services Coordinator
• 2+ years of experience in office services, administrative support, or a related professional environment preferred
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• Strong organizational abilities with the capacity to manage multiple responsibilities and deadlines
• Professional communication skills, both written and verbal
• Proficiency with Microsoft Office applications, including Outlook and Word
• Experience handling basic technology troubleshooting or coordinating with IT support resources
• Ability to exercise discretion and maintain confidentiality with sensitive information
• Detail-oriented and proactive with strong problem-solving capabilities
• Ability to work independently while contributing positively within a team-oriented environment
P-17
Responsibilities of the Office Services Coordinator:
• Coordinate daily office support functions to maintain an efficient and well-organized workplace
• Process incoming and outgoing mail, including overnight deliveries, courier requests, and certified mailings
• Maintain and organize both client and internal filing systems in accordance with firm standards
• Provide first-level assistance with routine technology issues involving Outlook, printers, and employee workstations
• Partner with external IT vendors to troubleshoot and resolve more advanced technical concerns
• Oversee inventory and ordering of office supplies, kitchen items, and other operational necessities
• Support onboarding and offboarding efforts, including coordinating workstation setup and office access
• Ensure conference rooms and common areas are clean, organized, and properly prepared for meetings
• Assist with administrative tasks related to marketing initiatives and business development projects
• Provide support on additional office operations projects and assignments as needed
Qualifications for the Office Services Coordinator
• 2+ years of experience in office services, administrative support, or a related professional environment preferred
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• Strong organizational abilities with the capacity to manage multiple responsibilities and deadlines
• Professional communication skills, both written and verbal
• Proficiency with Microsoft Office applications, including Outlook and Word
• Experience handling basic technology troubleshooting or coordinating with IT support resources
• Ability to exercise discretion and maintain confidentiality with sensitive information
• Detail-oriented and proactive with strong problem-solving capabilities
• Ability to work independently while contributing positively within a team-oriented environment
P-17
💡 Quick Summary
Seeking a career-building opportunity? The Office Services Coordinator position is now open for candidates interested in the Office Assistant Jobs sector. This role in Chicago offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
