Job Description
We are a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations.
In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions.
The Administrative Assistant will provide project and business administration support to our Talent Acquisition teams in EMEA & Asia-Pacific.
The successful candidate will possess high attention to detail, curiosity and proactiveness, along with strong organizational and communication skills.
Key Responsibilities:
• Facilitate interviews between candidates and hiring managers in partnership with other colleagues.
• Maintain complex calendars of the team across different time zones.
• Create and maintain an efficient organizational system for all hiring and Talent Acquisition projects.
• Format, edit, proofread, prepare and transmit internal hiring reports and related documentation.
• Maintain internal and external relationships and build rapport through regular communication via phone and email, consistently representing the team in a professional manner.
• Maintain the accuracy, quality and integrity of all Talent Acquisition information in the Heidrick & Struggles database.
• Assist with database research and coding of records in collaboration with Associate practices resources.
• In cooperation with the HR function, support the overall hiring processes, such as degree verification of candidates, background checks and referencing.
• Maintain client, candidate and companywide confidentiality.
Required Qualifications:
• Successful completion of Bachelor's degree or higher from a reputable university.
• 2-3 years of relevant experience in a fast-paced international environment, ideally in roles that required project coordination.
• Demonstrated professional business acumen and ethics (honesty, integrity, confidentiality, discretion) in the workplace. This includes sharing complex and sensitive information.
• Proficient working experience in all Microsoft Office products.
• Demonstrated ability to communicate confidentially, professionally and with good judgment and discretion across all areas of the business as well as external stakeholders, both written and verbally.
• Excellent time management skills and a proven ability to manage complex, concurrent projects, activities and resources, including setting priorities and establishing/reviewing progress against goals.
• Experience in working autonomously and supporting stakeholders and teams virtually.
Preferred Qualifications:
• Experience working in a professional service organization. Previous experience of working in Talent Acquisition or recruitment would be a clear benefit.
• Hands-on experience working within a proprietary database environment.
• Demonstrated experience and interest in building and maintaining positive relationships with internal and external stakeholders.
• A true team player with a resilient approach to ambiguity and a dynamic environment experiencing positive change.
In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions.
The Administrative Assistant will provide project and business administration support to our Talent Acquisition teams in EMEA & Asia-Pacific.
The successful candidate will possess high attention to detail, curiosity and proactiveness, along with strong organizational and communication skills.
Key Responsibilities:
• Facilitate interviews between candidates and hiring managers in partnership with other colleagues.
• Maintain complex calendars of the team across different time zones.
• Create and maintain an efficient organizational system for all hiring and Talent Acquisition projects.
• Format, edit, proofread, prepare and transmit internal hiring reports and related documentation.
• Maintain internal and external relationships and build rapport through regular communication via phone and email, consistently representing the team in a professional manner.
• Maintain the accuracy, quality and integrity of all Talent Acquisition information in the Heidrick & Struggles database.
• Assist with database research and coding of records in collaboration with Associate practices resources.
• In cooperation with the HR function, support the overall hiring processes, such as degree verification of candidates, background checks and referencing.
• Maintain client, candidate and companywide confidentiality.
Required Qualifications:
• Successful completion of Bachelor's degree or higher from a reputable university.
• 2-3 years of relevant experience in a fast-paced international environment, ideally in roles that required project coordination.
• Demonstrated professional business acumen and ethics (honesty, integrity, confidentiality, discretion) in the workplace. This includes sharing complex and sensitive information.
• Proficient working experience in all Microsoft Office products.
• Demonstrated ability to communicate confidentially, professionally and with good judgment and discretion across all areas of the business as well as external stakeholders, both written and verbally.
• Excellent time management skills and a proven ability to manage complex, concurrent projects, activities and resources, including setting priorities and establishing/reviewing progress against goals.
• Experience in working autonomously and supporting stakeholders and teams virtually.
Preferred Qualifications:
• Experience working in a professional service organization. Previous experience of working in Talent Acquisition or recruitment would be a clear benefit.
• Hands-on experience working within a proprietary database environment.
• Demonstrated experience and interest in building and maintaining positive relationships with internal and external stakeholders.
• A true team player with a resilient approach to ambiguity and a dynamic environment experiencing positive change.
💡 Quick Summary
Seeking a career-building opportunity? The Only 24h Left: Talent Acquisition Administrative Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.