Operations Admin Assistant
Location
Calgary, AB
Full job description
As one of Canada's Best Managed Companies, Fresh Direct Produce is looking for a proactive pat-time Operations Admin Assistant to join our growing team!
We have a great opportunity for a multi-faceted Operations Admin Assistant to provide complex and comprehensive administrative support and be the liaison between our Operations team and our other departments. Reporting to the Operations Manager, you will perform daily administrative duties and participate in special projects, including some of a highly confidential nature; you will use your independent judgment and analytical abilities and exercise discretion and flexibility in work situations.
Shift Requirements: Sat, Sun, Mon – 7:00-3:30 PM
PRIMARY RESPONSIBILITIES include:
Administration
Provide administrative support to Operation Manager, and other department leaders as needed
Maintain and follow up on program businesses, including Pos, trucking bookings, order tracking, etc.
Provide front-end sales and relief duty coverage for Admin Team
Compose relevant letters, notices and departmental memorandums
Co-ordinate meetings: room booking, documentation, minutes taking
Maintain paper & electronic records and filing system
Arrangement of service calls as required for Operations repairs & maintenance
Reporting
To collect data and compile reports for Operation control purposes
To create spreadsheets and reports
Follow-up with incident reports, claims & traffic violations
Investigate the root cause of all warehouse mistakes
Miscellaneous
Assist with procedures set-up and implementation with Operation staff
Purchasing and inventory tracking of Operations equipment & supplies
Co-ordinate and facilitate training procedures and initiatives for Operations staff
Co-ordinate with various divisions within Operations Department and other departments
Provide support and involvement in Operations Projects, Lean Projects and company-wide events.
QUALIFICATIONS include:
University degree or College diploma ideal
Intermediate proficiency in Microsoft Office, particularly in MS Word and Excel
Minimum 1-2 years' experience in an administrative role
Experience with responding to correspondence and generating reports
Experience handling discretionary and confidential information
Knowledge of produce wholesale/distribution industry and/or Operational functions an asset
Typing 40-60 wpm
WE OFFER:
We offer a competitive compensation package that includes a base salary, annual bonus program, employee events, and great development opportunities!
Thank you for your interest in Fresh Direct Produce!
Making a Healthy Difference!