Operations Coordinator

Full job description
WHO WE ARE

The Environmental Science Center promotes environmental stewardship and academic achievement through science-based education. Founded in 2000, the Environmental Science Center (ESC) is a non-profit organization offering experiential environmental education programs at local beaches, streams, forested areas, and in classrooms throughout south King County. Our programs increase science literacy, provide an opportunity for more diversity in STEM career fields, and increase healthy every day choices that affect the Salish Sea. ESC recognizes that many communities in south King County – particularly Black, Indigenous, People of Color, immigrant/refugee, and low-income communities – have been systematically excluded from safe, positive outdoor experiences, and we are striving to change that. We aim to remove some of the barriers to these experiences by providing free or low-cost programs, and by working to create a safe and affirming space within our programs and in the broader community.

Our team is small but mighty at the Environmental Science Center, we have a strong belief in our mission and are driven by the work we get to do. Over the years, ESC has steadily grown the number of programs it offers promoting environmental stewardship to thousands of people through collaborations with a growing number of school districts and community-based organizations as well as speaking engagements, festivals, and workshops.

WHO YOU ARE

You are passionate about the environment, have a strong interest in outdoor education, and a desire to increase access to these programs. You thrive working in a non-profit and with a small team. You are accountable, self-directed, flexible, adaptable, conscientious, and above all else, dependable. As we grow and expand, the new operations coordinator will be critical to success of keeping operations at Seahurst and the Environmental Science Center. You are willing to roll up their sleeves and help out where is needed whether it be printing vendor checks through Quickbooks, contacting grantors about overdue invoices, or refilling soap and printer ink at Seahurst.

WHAT YOU’LL BE DOING

Here are examples of some of the tasks you’ll be doing, there will be other tasks not listed assigned by your supervisor.

· Conduct weekly building upkeep at the Seahurst Building such as refilling printer ink and restocking office and cleaning supplies

· Work closely with Executive Director to complete Seahurst Building maintenance as needed

· Oversee general office operations

· Provide administrative support as needed for staff and board of directors

· Collect mail regularly and maintain accurate donor and funder records in donor data base and monthly reconcile sheets

· Process donations and prepare acknowledgement letters

· Maintain monthly records of income and expenses and create monthly financial dashboards

· Print checks using Quickbooks for partners and vendors

· Maintain invoice tracker, send invoices to partners and funders and track and maintain late payments

WHAT YOU BRING

· A passion for ESC’s mission

Ability to self-manage, work independently, and work with a team
· Ability to work with little oversight in a rapid-paced work environment

· Demonstrated ability to use computer tools such as Excel, Word, and PowerPoint

ADDITIONAL EXPERIENCE [training will be provided if you do not currently have this experience]

· Experience using Quickbooks and Grants portals

· Experience using Bloomerang

Experience researching grants

WHAT WE OFFER YOU

● This position is 20 hours per week

● Compensation is $23.00 per hour ($24.00/hr for bilingual staff)

● Opportunity work additional hours as an ESC naturalist

● Flexible schedule that you can build to work around your life – we only ask that this schedule is consistent and that you are in the office when you are scheduled. Weekend event work will be necessary on occasion.

● 40 hours of paid annual time off and sick time earned at a rate of 4hrs per month

● ESC paid holidays

● Medical/Dental/Vision (after 90 days)

● 401K plan with employer contributions

● Flexible Spending Account with Employer Contributions

● The opportunity to work for a phenomenal organization who cares about their employees as much as they care about their mission

ESC in an Equal Opportunity Employer and treats all employees and volunteers in a non-discriminatory manner without regard to race, color, religion, age, sex, gender, ****** orientation, gender identity or expression, marital status, pregnancy, amnesty, national origin, disability, genetic information, or status as covered veteran in accordance with applicable federal, state, and local laws.

Apply by March 16th using this link: https://docs.google.com/forms/d/e/1FAIpQLSevvp6hz__LkpoogNYxBLWYiQwWsZ9XYI3XxHUCq2QekJvQTQ/viewform

Job Type: Part-time

Pay: From $23.00 per hour

Expected hours: 20 per week

Benefits:

401(k)
Dental insurance
Flexible schedule
Health insurance
Paid time off
Vision insurance
Work Location: Hybrid remote in Seattle, WA 98166