Job Description
If interested please email a cover letter and resume to inquiries@brooklynboatworks.org. Please label the subject line "Operations & Finance Coordinator Role - [Name]".
About Brooklyn Boatworks:
Brooklyn Boatworks is a nonprofit organization that empowers NYC youth through the hands-on experience of building and sailing wooden boats. Our programs blend STEM education, social-emotional learning, and maritime exploration to help students develop confidence, teamwork, and problem-solving skills. Through career exploration opportunities, we introduce young people to pathways in maritime, engineering, and skilled trades, equipping them with the tools they need to navigate life’s challenges—on and off the water.
As our organization grows, we're seeking a dedicated and detail-oriented Operations & Finance Coordinator to support our internal operations and ensure everything runs smoothly behind the scenes. This part-time position is ideal for someone who thrives in a collaborative environment, enjoys juggling multiple priorities, and is eager to gain experience in nonprofit operations, finance, and administration.
Position Overview
The Operations & Finance Coordinator plays a central role in supporting the internal functions that power our programs—from bookkeeping and HR administration to volunteer coordination and office management. You'll work closely with the Executive Director and across teams to keep things organized, on track, and aligned with our mission.
Key Responsibilities
Operations & Office Management
Provide general administrative support: answering phones, managing emails, filing documents
Track and order office supplies and equipment; manage vendor relationships and service calls
Oversee facility needs and ensure the workspace remains functional and well-organized
Serve as point of contact for external vendors (IT, cleaning, building management, etc.)
Prepare internal materials and assist with scheduling and logistics for team meetings and events
Finance & Bookkeeping
Maintain and update QuickBooks weekly
Process accounts payable and receivable, including deposits, payments, and invoicing
Track and collect employee timesheets; assist with bi-weekly payroll
Support monthly reconciliation of bank and credit card statements
Assist in preparing annual filings, including the 990, with our CPA
Reconcile and categorize expenses; generate financial reports as needed
Prepare and send invoices to school partners and other vendors
Staff & HR Support
Support recruitment and onboarding processes for staff and volunteers
Manage job postings, interview scheduling, background checks, and new hire paperwork
Assist with offboarding processes and transitions
Volunteer Program Oversight
Support onboarding and scheduling of volunteers
Maintain volunteer records and manage communication and logistics
Support volunteer engagement and recognition efforts
Ensure a positive and meaningful experience for volunteers at events and throughout the year
Program & Development Support
Assist the Program Team with logistics during key times of year (e.g., school-year launch, inventory, Fleet Week)
Provide support during fundraising events and campaigns, including donor mailings and data entry
Help coordinate logistics for events such as our annual fundraiser and community boat launches
Support communication and outreach with community partners and stakeholders
Special Projects
Assist the Executive Director with special projects and administrative tasks
Maintain press and contact databases; help draft or distribute press materials as needed
Support grant processes, including documentation for DYCD and other public grants
Help troubleshoot tech and operational challenges as they arise
Perform additional duties as assigned to support the overall operations and mission of the organization.
What We’re Looking For
2–4 years of experience in operations, finance, administration, or nonprofit management
Proficiency in QuickBooks and strong working knowledge of Google Workspace
Excellent organizational skills and high attention to detail
Strong communication and interpersonal skills; able to work across teams and with external partners
A proactive, solution-oriented approach with the ability to manage multiple priorities
Experience supporting HR or volunteer coordination a plus
Why Join Us?
Be part of a small, mission-driven team making a big impact
Flexible schedule and hybrid work environment
Opportunities to learn and grow in nonprofit operations
A collaborative culture rooted in creativity, compassion, and purpose
Brooklyn Boatworks is an equal opportunity employer. We strongly encourage applicants from all backgrounds, especially those with lived experience in the communities we serve. We believe diversity makes our team stronger and our work better.
Job Type: Part-time
Pay: $32.00 per hour
Benefits:
Flexible schedule
Work Location: Hybrid remote in Brooklyn, NY 11201
About Brooklyn Boatworks:
Brooklyn Boatworks is a nonprofit organization that empowers NYC youth through the hands-on experience of building and sailing wooden boats. Our programs blend STEM education, social-emotional learning, and maritime exploration to help students develop confidence, teamwork, and problem-solving skills. Through career exploration opportunities, we introduce young people to pathways in maritime, engineering, and skilled trades, equipping them with the tools they need to navigate life’s challenges—on and off the water.
As our organization grows, we're seeking a dedicated and detail-oriented Operations & Finance Coordinator to support our internal operations and ensure everything runs smoothly behind the scenes. This part-time position is ideal for someone who thrives in a collaborative environment, enjoys juggling multiple priorities, and is eager to gain experience in nonprofit operations, finance, and administration.
Position Overview
The Operations & Finance Coordinator plays a central role in supporting the internal functions that power our programs—from bookkeeping and HR administration to volunteer coordination and office management. You'll work closely with the Executive Director and across teams to keep things organized, on track, and aligned with our mission.
Key Responsibilities
Operations & Office Management
Provide general administrative support: answering phones, managing emails, filing documents
Track and order office supplies and equipment; manage vendor relationships and service calls
Oversee facility needs and ensure the workspace remains functional and well-organized
Serve as point of contact for external vendors (IT, cleaning, building management, etc.)
Prepare internal materials and assist with scheduling and logistics for team meetings and events
Finance & Bookkeeping
Maintain and update QuickBooks weekly
Process accounts payable and receivable, including deposits, payments, and invoicing
Track and collect employee timesheets; assist with bi-weekly payroll
Support monthly reconciliation of bank and credit card statements
Assist in preparing annual filings, including the 990, with our CPA
Reconcile and categorize expenses; generate financial reports as needed
Prepare and send invoices to school partners and other vendors
Staff & HR Support
Support recruitment and onboarding processes for staff and volunteers
Manage job postings, interview scheduling, background checks, and new hire paperwork
Assist with offboarding processes and transitions
Volunteer Program Oversight
Support onboarding and scheduling of volunteers
Maintain volunteer records and manage communication and logistics
Support volunteer engagement and recognition efforts
Ensure a positive and meaningful experience for volunteers at events and throughout the year
Program & Development Support
Assist the Program Team with logistics during key times of year (e.g., school-year launch, inventory, Fleet Week)
Provide support during fundraising events and campaigns, including donor mailings and data entry
Help coordinate logistics for events such as our annual fundraiser and community boat launches
Support communication and outreach with community partners and stakeholders
Special Projects
Assist the Executive Director with special projects and administrative tasks
Maintain press and contact databases; help draft or distribute press materials as needed
Support grant processes, including documentation for DYCD and other public grants
Help troubleshoot tech and operational challenges as they arise
Perform additional duties as assigned to support the overall operations and mission of the organization.
What We’re Looking For
2–4 years of experience in operations, finance, administration, or nonprofit management
Proficiency in QuickBooks and strong working knowledge of Google Workspace
Excellent organizational skills and high attention to detail
Strong communication and interpersonal skills; able to work across teams and with external partners
A proactive, solution-oriented approach with the ability to manage multiple priorities
Experience supporting HR or volunteer coordination a plus
Why Join Us?
Be part of a small, mission-driven team making a big impact
Flexible schedule and hybrid work environment
Opportunities to learn and grow in nonprofit operations
A collaborative culture rooted in creativity, compassion, and purpose
Brooklyn Boatworks is an equal opportunity employer. We strongly encourage applicants from all backgrounds, especially those with lived experience in the communities we serve. We believe diversity makes our team stronger and our work better.
Job Type: Part-time
Pay: $32.00 per hour
Benefits:
Flexible schedule
Work Location: Hybrid remote in Brooklyn, NY 11201
💡 Quick Summary
Seeking a career-building opportunity? The Operations & Finance Coordinator position is now open for candidates interested in the Cashier Jobs sector. This role in New York City offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Cashier Jobs is a plus.
