Job Description
APS 5 - $88,834 - $96,829 per annum plus superannuation
Finance & Investment Division
Canberra, ACT
Join DAFF as a Parliamentary Document Management System (PDMS) Administration Officer and make a real impact through the delivery of expert advice, system administration and knowledge sharing. Apply now and help drive positive outcomes across our organisation.
Why YOU are important to us and what impact will you have on the Finance & Investment Division and the departments’ goal.
Our division ensures the department remains financially sustainable, compliant and well-equipped to meet its goals. We provide expert financial advice, tools and support to help teams manage budgets, make informed decisions and use public resources responsibly. By partnering across the department, we help align financial processes with strategic priorities. We also support ministers and stakeholders with clear, accurate financial insights that drive effective policy and program delivery.
The Ministerial and Budget Strategy Branch leads our portfolio approach to Budget, Ministerial and Parliamentary functions by delivering portfolio-wide strategy and support. The branch is responsible for embedding a proactive and forward-looking approach to the Budget cycle to optimise outcomes for the portfolio. We effectively manage Ministerial and Parliamentary functions to ensure the ministers and portfolio can meaningfully deliver on our obligations to maintain a positive reputation with all stakeholders (internal and external).
The Ministerial and Parliamentary Services Section is responsible for managing the workflow and quality assurance of documents between the department and our portfolio ministers’ offices, as well as providing the offices with practical support arrangements. A key deliverable is to establish and maintain strong relationships between our ministers, their offices, the senior executive and the department and portfolio agencies.
This is where you play an important role.
As a Parliamentary Officer you will perform a range of tasks under limited direction including:
the provision of day-to-day business and user support to the department and portfolio ministerial offices in relation to the Parliamentary Document Management System (PDMS)
the administration of reference data and templates within PDMS and tier one resolution management of system issues
assisting in the delivery of group and individual training to departmental officers and ministerial staff in the use of PDMS, including development of relevant training materials (including e-learning packages)
undertaking, and coordinating with end users and business areas, user acceptance testing for upgrades and new modules
initiating and/or investigating proposed development opportunities/change requests for PDMS
the preparation of statistics, PDMS views and/or reports as requested
representing the department on various Whole of Government working groups in relation to the ongoing development, support and use of PDMS.
Please note that this recruitment process will initially be used to fill one ongoing vacancy. The merit pool established through this selection process, which is valid for a period of eighteen months from the date the vacancy was advertised in the Public Service Gazette, may also be used to fill future ongoing and non-ongoing vacancies in the branch where the duties are of a similar nature.
Our ideal applicant will have:
experience in the administration, management and support of PDMS, a similar workflow solution or records management system, including using and contributing to reference materials (configuration documentation, issues resolution guides, etc)
a thorough knowledge and understanding of ministerial and parliamentary processes and procedures
confidence in learning computer systems and troubleshooting technical and operating issues
well-developed written and verbal communication skills together with high-level attention to detail
a strong focus on client service delivery, with the ability to build rapport and maintain positive working relationships
demonstrated organisational skills, judgement and initiative
the ability to manage competing priorities, meet deadlines and work under pressure.
VetPaths
The Australian Public Service (APS) values the unique skills, perspectives, and experiences that veterans gain during their Australian Defence Force (ADF) employment and encourage veterans to apply. Support may be available to veterans transitioning to meaningful APS careers through participation in VetPaths, which offers veterans an opportunity to participate in a six-month program offering formal learning and development, career mentoring and activities for wellness and peer support.
Finance & Investment Division
Canberra, ACT
Join DAFF as a Parliamentary Document Management System (PDMS) Administration Officer and make a real impact through the delivery of expert advice, system administration and knowledge sharing. Apply now and help drive positive outcomes across our organisation.
Why YOU are important to us and what impact will you have on the Finance & Investment Division and the departments’ goal.
Our division ensures the department remains financially sustainable, compliant and well-equipped to meet its goals. We provide expert financial advice, tools and support to help teams manage budgets, make informed decisions and use public resources responsibly. By partnering across the department, we help align financial processes with strategic priorities. We also support ministers and stakeholders with clear, accurate financial insights that drive effective policy and program delivery.
The Ministerial and Budget Strategy Branch leads our portfolio approach to Budget, Ministerial and Parliamentary functions by delivering portfolio-wide strategy and support. The branch is responsible for embedding a proactive and forward-looking approach to the Budget cycle to optimise outcomes for the portfolio. We effectively manage Ministerial and Parliamentary functions to ensure the ministers and portfolio can meaningfully deliver on our obligations to maintain a positive reputation with all stakeholders (internal and external).
The Ministerial and Parliamentary Services Section is responsible for managing the workflow and quality assurance of documents between the department and our portfolio ministers’ offices, as well as providing the offices with practical support arrangements. A key deliverable is to establish and maintain strong relationships between our ministers, their offices, the senior executive and the department and portfolio agencies.
This is where you play an important role.
As a Parliamentary Officer you will perform a range of tasks under limited direction including:
the provision of day-to-day business and user support to the department and portfolio ministerial offices in relation to the Parliamentary Document Management System (PDMS)
the administration of reference data and templates within PDMS and tier one resolution management of system issues
assisting in the delivery of group and individual training to departmental officers and ministerial staff in the use of PDMS, including development of relevant training materials (including e-learning packages)
undertaking, and coordinating with end users and business areas, user acceptance testing for upgrades and new modules
initiating and/or investigating proposed development opportunities/change requests for PDMS
the preparation of statistics, PDMS views and/or reports as requested
representing the department on various Whole of Government working groups in relation to the ongoing development, support and use of PDMS.
Please note that this recruitment process will initially be used to fill one ongoing vacancy. The merit pool established through this selection process, which is valid for a period of eighteen months from the date the vacancy was advertised in the Public Service Gazette, may also be used to fill future ongoing and non-ongoing vacancies in the branch where the duties are of a similar nature.
Our ideal applicant will have:
experience in the administration, management and support of PDMS, a similar workflow solution or records management system, including using and contributing to reference materials (configuration documentation, issues resolution guides, etc)
a thorough knowledge and understanding of ministerial and parliamentary processes and procedures
confidence in learning computer systems and troubleshooting technical and operating issues
well-developed written and verbal communication skills together with high-level attention to detail
a strong focus on client service delivery, with the ability to build rapport and maintain positive working relationships
demonstrated organisational skills, judgement and initiative
the ability to manage competing priorities, meet deadlines and work under pressure.
VetPaths
The Australian Public Service (APS) values the unique skills, perspectives, and experiences that veterans gain during their Australian Defence Force (ADF) employment and encourage veterans to apply. Support may be available to veterans transitioning to meaningful APS careers through participation in VetPaths, which offers veterans an opportunity to participate in a six-month program offering formal learning and development, career mentoring and activities for wellness and peer support.
💡 Quick Summary
Seeking a career-building opportunity? The Parliamentary Officer position is now open for candidates interested in the Government Job Alert sector. This role in Canberra offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.