Job Description
We are seeking a part-time Department Administrative Assistant / Office Services Clerk to join our growing Chicago office. In this role, you will provide a broad range of administrative support, as well as providing various office services assistance. Are you skilled at juggling multiple responsibilities? Do you excel in communication and prioritize delivering outstanding customer and client service? If you thrive in a fast-paced office environment, we encourage you to apply. This is an on-site position in our Chicago office, with work hours from 12:30 PM to 5:30 PM, Monday through Friday.
As a Key Member Of The Team, You Will
• Process daily mail; perform mail pickup and delivery at scheduled times.
• Assist with outside deliveries, as needed.
• Operate photocopy machine for large copying and scanning projects.
• Assist with end-of-day cleaning of kitchen and conference room areas, including tidying surfaces, cleaning and maintaining kitchen equipment (e.g. coffee machines), and loading and unloading dishwashers to ensure spaces are clean, organized, and ready for the next business day.
• Order, track, and maintain inventory of office supplies, ensuring all areas are appropriately stocked and supplies are readily available to support daily operations. Handle returns to vendors promptly, as necessary.
• Input, track, and receive tasks using legal services workflow system.
• Assist with entering attorneys’ time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
• Organize electronic documents in document management system and shared network drives.
• Manage and organize physical files and other hard copy materials.
• Process reimbursement requests, check requests, and vendor invoices.
• Prepare binders, indexes, and labels; assist with organization of materials.
• Provide administrative support directly for first- and second-year associates, as requested.
• Provide client services/receptionist coverage as needed, including back-up for breaks.
• Assist with annual document destruction, as necessary.
• May be requested to perform other duties not listed above.
What We’re Looking For
• High School diploma or G.E.D. equivalent.
• At least 1 year of administrative support or related experience.
• Accurate typing skills.
• Good oral and written communication skills.
• Ability to work effectively with all levels of personnel.
• Attention to detail and accuracy.
• Strong organizational skills.
• Strong customer/client service focus and skills.
• Ability to adhere to deadlines.
• Ability to maintain client and firm confidentiality.
• Ability to work independently and in a team environment.
• Working knowledge of Microsoft Office.
• Ability to ascend/descend a ladder to service the lights and/or access records files and supplies.
• Physical strength and agility to permit full performance of the duties of the position, including
bending, walking and lifting up to 30 pounds.
Preferred
• Prior mailroom or general office administrative experience.
• Good knowledge of MS Office software applications.
About Dorsey
Dorsey & Whitney is a global law firm with over 650 lawyers across 22 offices in the United States, Canada, Europe and Asia. We provide strategic legal counsel to companies worldwide across a diverse range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.
Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey’s benefit package includes: comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. (Some benefits are subject to eligibility criteria.)
One Of Our Greatest Strengths Is a Friendly, Cooperative Culture That Values And Appreciates Each Individual. Dorsey Has Received External Recognition For Our Welcoming Workplace, Including
• Mansfield Certification Plus (Diversity Lab)
• Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
• 100% rating on the Corporate Equality Index (Human Rights Campaign)
• Gold Standard Certification (Women in Law Empowerment Forum)
• Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)
Reasonable Accommodations
Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-XXXXXX.
How To Apply
Dorsey & Whitney LLP accepts online applications. Please go to the “Careers” section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey’s online application form. We are unable to accept application materials by mail or email.
Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, ****** orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.
Dorsey & Whitney LLP participates in E-Verify.
The pay range for this position in Illinois only is $24.66 to $31.91 per hour.
This range represents Dorsey’s good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon a number of factors, including the candidate’s experience, qualifications, skills and location and may fall outside of the range indicated.
Dorsey estimates it will accept applications through May 6, 2026.
Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.
Office Location:
Chicago, IL
As a Key Member Of The Team, You Will
• Process daily mail; perform mail pickup and delivery at scheduled times.
• Assist with outside deliveries, as needed.
• Operate photocopy machine for large copying and scanning projects.
• Assist with end-of-day cleaning of kitchen and conference room areas, including tidying surfaces, cleaning and maintaining kitchen equipment (e.g. coffee machines), and loading and unloading dishwashers to ensure spaces are clean, organized, and ready for the next business day.
• Order, track, and maintain inventory of office supplies, ensuring all areas are appropriately stocked and supplies are readily available to support daily operations. Handle returns to vendors promptly, as necessary.
• Input, track, and receive tasks using legal services workflow system.
• Assist with entering attorneys’ time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
• Organize electronic documents in document management system and shared network drives.
• Manage and organize physical files and other hard copy materials.
• Process reimbursement requests, check requests, and vendor invoices.
• Prepare binders, indexes, and labels; assist with organization of materials.
• Provide administrative support directly for first- and second-year associates, as requested.
• Provide client services/receptionist coverage as needed, including back-up for breaks.
• Assist with annual document destruction, as necessary.
• May be requested to perform other duties not listed above.
What We’re Looking For
• High School diploma or G.E.D. equivalent.
• At least 1 year of administrative support or related experience.
• Accurate typing skills.
• Good oral and written communication skills.
• Ability to work effectively with all levels of personnel.
• Attention to detail and accuracy.
• Strong organizational skills.
• Strong customer/client service focus and skills.
• Ability to adhere to deadlines.
• Ability to maintain client and firm confidentiality.
• Ability to work independently and in a team environment.
• Working knowledge of Microsoft Office.
• Ability to ascend/descend a ladder to service the lights and/or access records files and supplies.
• Physical strength and agility to permit full performance of the duties of the position, including
bending, walking and lifting up to 30 pounds.
Preferred
• Prior mailroom or general office administrative experience.
• Good knowledge of MS Office software applications.
About Dorsey
Dorsey & Whitney is a global law firm with over 650 lawyers across 22 offices in the United States, Canada, Europe and Asia. We provide strategic legal counsel to companies worldwide across a diverse range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.
Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey’s benefit package includes: comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. (Some benefits are subject to eligibility criteria.)
One Of Our Greatest Strengths Is a Friendly, Cooperative Culture That Values And Appreciates Each Individual. Dorsey Has Received External Recognition For Our Welcoming Workplace, Including
• Mansfield Certification Plus (Diversity Lab)
• Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
• 100% rating on the Corporate Equality Index (Human Rights Campaign)
• Gold Standard Certification (Women in Law Empowerment Forum)
• Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)
Reasonable Accommodations
Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-XXXXXX.
How To Apply
Dorsey & Whitney LLP accepts online applications. Please go to the “Careers” section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey’s online application form. We are unable to accept application materials by mail or email.
Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, ****** orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.
Dorsey & Whitney LLP participates in E-Verify.
The pay range for this position in Illinois only is $24.66 to $31.91 per hour.
This range represents Dorsey’s good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon a number of factors, including the candidate’s experience, qualifications, skills and location and may fall outside of the range indicated.
Dorsey estimates it will accept applications through May 6, 2026.
Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.
Office Location:
Chicago, IL
💡 Quick Summary
Seeking a career-building opportunity? The Part-Time Department Administrative Assistant/Office Services Clerk (Chicago, IL) (#4075) position is now open for candidates interested in the Back Office Jobs sector. This role in Chicago offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
