Job Description
Overview
We are seeking a detail-oriented and organized Part-Time Office Administrator & Call Intake Coordinator to join our dynamic team. This role is essential in managing daily office operations, coordinating call intake, and supporting administrative functions. The ideal candidate will possess strong communication and organizational skills, with experience in office management, clerical duties, and customer service. This position offers an opportunity to contribute to a professional environment while developing skills in event planning, vendor management, and team coordination.
Responsibilities
Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
Handle call intake efficiently, directing inquiries and scheduling appointments as needed
Maintain calendar management for appointments, meetings, and events
Assist with event planning and coordination for company functions or community outreach programs
Oversee vendor management tasks, including communication and scheduling of services
Support human resources functions such as onboarding, training & development, and employee record keeping
Manage bookkeeping activities including QuickBooks entry, invoicing, and expense tracking
Assist with payroll processing and budgeting tasks to ensure smooth financial operations
Perform clerical duties such as filing, data entry, document preparation, and maintaining organized office records
Support office management activities to ensure a productive work environment
Uphold excellent phone etiquette and communication skills in all interactions
Experience
Prior office experience or administrative support roles preferred
Experience with office management software such as QuickBooks is highly desirable
Demonstrated supervisory or team management experience is a plus
Background in medical office management or human resources is advantageous but not required
Proven organizational skills with the ability to manage multiple priorities effectively
Strong communication skills with attention to detail in clerical tasks and customer interactions
Experience in event planning, vendor management, or calendar management will be beneficial
This role is perfect for a proactive individual looking to utilize their administrative expertise in a supportive environment. Candidates should demonstrate professionalism, adaptability, and a commitment to excellent service delivery.
Job Type: Part-time
Pay: $500.00 - $1,000.00 per week
Expected hours: 20 – 40 per week
Ability to Commute:
Santa Clara, CA 95050 (Required)
Work Location: In person
We are seeking a detail-oriented and organized Part-Time Office Administrator & Call Intake Coordinator to join our dynamic team. This role is essential in managing daily office operations, coordinating call intake, and supporting administrative functions. The ideal candidate will possess strong communication and organizational skills, with experience in office management, clerical duties, and customer service. This position offers an opportunity to contribute to a professional environment while developing skills in event planning, vendor management, and team coordination.
Responsibilities
Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
Handle call intake efficiently, directing inquiries and scheduling appointments as needed
Maintain calendar management for appointments, meetings, and events
Assist with event planning and coordination for company functions or community outreach programs
Oversee vendor management tasks, including communication and scheduling of services
Support human resources functions such as onboarding, training & development, and employee record keeping
Manage bookkeeping activities including QuickBooks entry, invoicing, and expense tracking
Assist with payroll processing and budgeting tasks to ensure smooth financial operations
Perform clerical duties such as filing, data entry, document preparation, and maintaining organized office records
Support office management activities to ensure a productive work environment
Uphold excellent phone etiquette and communication skills in all interactions
Experience
Prior office experience or administrative support roles preferred
Experience with office management software such as QuickBooks is highly desirable
Demonstrated supervisory or team management experience is a plus
Background in medical office management or human resources is advantageous but not required
Proven organizational skills with the ability to manage multiple priorities effectively
Strong communication skills with attention to detail in clerical tasks and customer interactions
Experience in event planning, vendor management, or calendar management will be beneficial
This role is perfect for a proactive individual looking to utilize their administrative expertise in a supportive environment. Candidates should demonstrate professionalism, adaptability, and a commitment to excellent service delivery.
Job Type: Part-time
Pay: $500.00 - $1,000.00 per week
Expected hours: 20 – 40 per week
Ability to Commute:
Santa Clara, CA 95050 (Required)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Part-Time Office Administrator & Call Intake Coordinator position is now open for candidates interested in the Office Assistant Jobs sector. This role in Santa Clara offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
