Job Description
As our On-Call Receptionist you will be the first point of contact and impression for our organization.
You will greet all incoming guests, visitors and members, help direct them to the appropriate individual,
service and information. You will be answering phones in a fast-paced environment and re-directing
calls to respective departments. As the On-Call Receptionist, you will perform various front desk duties
including filing, handling and re-directing mail, external communications, and assisting administratively
to TFN Management Team, Executives and Staff. This position reports to the Human Resources &
Administration Manager.
Duties and Responsibilities
Answering phones, navigating callers to the appropriate departments, staff, and information
callers require.
Greeting guests and hosting meeting guests. Preparing coffee, water, tea service.
Monitoring supply inventory weekly.
Operation, and maintenance of the faxes incoming and outgoing – Includes keeping a very
organized fax logging system
Organization and maintenance of mail logging system in place. All incoming and out-going mail
gets called out to recipients or sent by Canada Post or Courier.
General tidying of office areas. Front office / reception area.
General office operations, filling of paper in machines, operation of postage machine, copier, fax
machine, filing, making copies as needed, distribution of staff mail arriving by post office box,
couriers, fax, email, etc.
All other duties as assigned by HR and Tribal Administrator.
Office support / duties as required from other Administration Staff.
Qualifications
Education: High School Diploma
Experience: 1-2 years of related experience in office environment
Knowledge of Microsoft Office software suite.
Ability to build positive relationships with high level of interpersonal skills
Ability to prioritize tasks according to importance in a fast-paced environment
Ability to handle conflict with sound judgement
Multi-tasking capability without compromising on quality
Must be proficient in handling office equipment including complex multiple lined telephones,
printers, photocopy machines, etc.
Strong written and verbal communication skills
Must provide successful Criminal Record Check with Vulnerable Sector search (Required)
Current valid Class 5 B.C. driver’s license and drivers abstract
You will greet all incoming guests, visitors and members, help direct them to the appropriate individual,
service and information. You will be answering phones in a fast-paced environment and re-directing
calls to respective departments. As the On-Call Receptionist, you will perform various front desk duties
including filing, handling and re-directing mail, external communications, and assisting administratively
to TFN Management Team, Executives and Staff. This position reports to the Human Resources &
Administration Manager.
Duties and Responsibilities
Answering phones, navigating callers to the appropriate departments, staff, and information
callers require.
Greeting guests and hosting meeting guests. Preparing coffee, water, tea service.
Monitoring supply inventory weekly.
Operation, and maintenance of the faxes incoming and outgoing – Includes keeping a very
organized fax logging system
Organization and maintenance of mail logging system in place. All incoming and out-going mail
gets called out to recipients or sent by Canada Post or Courier.
General tidying of office areas. Front office / reception area.
General office operations, filling of paper in machines, operation of postage machine, copier, fax
machine, filing, making copies as needed, distribution of staff mail arriving by post office box,
couriers, fax, email, etc.
All other duties as assigned by HR and Tribal Administrator.
Office support / duties as required from other Administration Staff.
Qualifications
Education: High School Diploma
Experience: 1-2 years of related experience in office environment
Knowledge of Microsoft Office software suite.
Ability to build positive relationships with high level of interpersonal skills
Ability to prioritize tasks according to importance in a fast-paced environment
Ability to handle conflict with sound judgement
Multi-tasking capability without compromising on quality
Must be proficient in handling office equipment including complex multiple lined telephones,
printers, photocopy machines, etc.
Strong written and verbal communication skills
Must provide successful Criminal Record Check with Vulnerable Sector search (Required)
Current valid Class 5 B.C. driver’s license and drivers abstract
💡 Quick Summary
Seeking a career-building opportunity? The Part Time reception position is now open for candidates interested in the Receptionist & Front office Jobs sector. This role in Tofino offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Receptionist & Front office Jobs is a plus.