Payroll Accountant
Full job description
Please see Special Instructions for more details.
Please NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisor’s name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state “unknown” for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.
Position Details
Position Information
Posting Number
AS472P
Position Title
Payroll Accountant
Contract Length
12 months
Class Summary
Responsible for managing and overseeing the college’s payroll operations, ensuring employees are accurately and timely compensated, ensuring compliance with applicable laws, regulations, and payroll tax requirements. Establishes and maintains robust internal controls and develops systems to support accurate payroll accounting and reporting. Provides leadership, supervision, and mentorship to payroll staff, ensuring adherence to established procedures. Prepares and submits annual payroll-related reports to the IRS and state agencies.
Candidates Eligible to Apply
Internal/External
Position Type
Exempt Staff
Employment Status
Full Time
Position Funding Type
Regular
Posting Detail Information
Minimum Education/Training/Experience
Bachelor’s degree in Accounting, Finance, or a closely related field. In addition, the successful candidate must have at least three (3) years of payroll or accounting experience .
Preferred Education/Training/Experience
Master’s degree and five (5) or more years of higher education payroll experience. Advanced technical proficiency in payroll software, accounting software, and Microsoft Excel. Excellent analytical and problem-solving skills for addressing payroll discrepancies and ensuring accuracy.
Minimum Knowledge & Skills
Work requires the ability to read state, federal, and local regulations.
Ability to promote and follow Board of Trustee policies.
Requires strong mathematical skill with the ability to perform general math calculations such as addition, subtraction, multiplication and division, as well as various statistical calculations.
Ability to manually calculate checks from gross to net for verification of program changes and employee questions.
Strong organizational skills to work independently and to prioritize a heavy workload under the pressure of competing assignments.
Ability to exercise good judgment and discretion, especially with regards to sensitive or confidential personnel or organizational matters.
Position requires critical thinking and deductive reasoning skills.
Ability to work in a fast-paced environment and meet constant deadlines.
Work requires the ability to write reports, memos, requests, and general correspondence.
Ability to work beyond scheduled hours when required.
Detail-oriented skills in proofreading materials and data entry to ensure accuracy on various reports.
Effective keyboarding skills and knowledge of related software.
Ability to organize data.
Ability to read and interpret job documentation.
Ability to provide accurate information or assistance to students, staff, faculty, and the general public in a timely and courteous manner.
Ability to perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards with minimal supervision within the assigned time frame.
Ability to establish and maintain effective working relationships.
Ability to keep up-to-date on changes in policies and procedures to maintain current working knowledge.
Ability to shift quickly between several tasks without loss of continuity.
Ability to independently identify and undertake additional tasks to be accomplished.
Ability to listen actively and demonstrate understanding.
Ability to recognize quickly the details of new assignments or problems.
Ability to effectively communicate with employees at all levels of organization.
Ability to analyze data presented for resolution.
Ability to perform all essential functions of the position.
Advanced working knowledge of Microsoft Office applications.
Demonstrate high proficiency with MS Excel.
Ability to use software tools to present data clearly and concisely.
Preferred Knowledge & Skills
Microsoft Work
Microsoft Excel
Microsoft Access
Licensing/Certification Requirements
N/A
Job Duties
Ensure compliance with federal, state, and local labor and wage laws, including minimum wage, overtime, and worker compensation programs.
Process payroll to include calculating wages, deductions, bonuses, and taxes, and issuing payments via direct deposit.
Review and analyze data provided for accuracy based on guidelines set by the college and/or legal mandates. Including but not limited to: Rates of pay, Benefit information, Retirement status, Time submission, Overtime, leave reporting, Hourly Pay, Overload Pay.
Oversee accurate payments to the Employee Retirement System of Texas (ERS) for benefits administration and to all retirement vendors.
Reconcile/audit payroll accounts and investigate and report irregularities. Maintain meticulous records of work hours, wages, deductions, and other relevant information.
Manage General Ledger and Journal Entry processing, record keeping, and reporting.
Review and approve Teachers Retirement System of Texas (TRS) payment processing and reporting. Analyze the employees’ work schedule to determine TRS eligibility.
Manage Annual reporting including Workers Compensation Audit, External Audit support, Census Bureau Report, Annual Optional Retirement Program (ORP) Estimate, Texas Higher Education Coordinating Board (THECB) annual submission summary, TASB Workers Compensation and Unemployment reporting.
Answering employee questions and concerns about pay.
Supervision of Payroll Specialist.
Physical Requirements
No or very limited physical effort required.
No or very limited exposure to physical risk.
Work is normally performed in a typical interior/office work environment.
Minimum Salary Range
$58,886
Mid Point Salary Range
.
Maximum Salary Range
$79,496
Posting Open Date
07/10/2025
Posting Close Date
Posting Will Be Open Until Filled
Yes
Special Instructions to Applicant
Please NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisor’s name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state “unknown” for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.
EEO Statement
College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.
College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.
Quick Link to Share for Direct Access to Posting
https://jobs.com.edu/postings/4218
Supplemental Questions
Required fields are indicated with an asterisk (*).
Do you have a Bachelor’s degree or greater in Accounting, Finance, or a closely related field?
Yes
No
Do you have at least three (3) years of payroll or accounting experience?
Yes
No
Documents Needed to Apply
Required Documents
Resume
Cover Letter
Transcripts (1 of 3)
Additional Transcripts (2 of 3)
Additional Transcripts (3 of 3)