Payroll Specialist – 100% Remote – $35/hr W2 all inclusive in Reston, VA

Payroll Specialist - 100% Remote - $35/hr W2 all inclusive - Lenmar Consulting - Reston, VA - work from home job

Company: Lenmar Consulting

Job description: Job Description

Profile: A payroll specialist with a minimum of 5-7 years of payroll processing experience (1000+ staff), experience using Workday (time & attendance) is a MUST and ADP vantage. We need someone who can work independently w/great attention to detail.

Team: Small but strong payroll team of 3. This person will be responsible for:

Years of experience and one line mentioning working on below on recent projects(like the budget, No of timesheets approx., no of onboarding off boarding etc)

1. Time and Attendance

2. New Hire entry/processing

3. Unemployment verification/processing

4. Client uploads/processing

5. Tuition Reimbursement processing

About the Team

The Finance Division at Client is comprised of five different departments that work together to ensure the organization has the necessary financial insights to properly allocate resources to our programs. The Finance Division departments are: Financial Planning and Analysis; Accounting & Shared Services; Operational Cost Management and Procurement; Investments & Strategic Initiatives; and Operational Excellence.

About the Opportunity

As the specialist of Payroll, you will support the payroll team to meet all payroll deadlines and responsibilities. You will provide operational and employee support for payroll activities, ensure proper payment distribution occurs, maintain accurate data and reports, and provide back-up support to the Associate Director as needed. You have an interest in accounting, making sure our payroll processes run smoothly, and enabling our staff to be properly supported and both paid accurately and on time. You are able to operate largely independently and exercise strong judgement and discretion while working with confidential information.

In this role you will:

Provide Operational and Employee Support for Payroll Activities 50%

Responsible for payroll-related support for new employees such as processing new hire uploads, entering tax information, processing direct deposit requests, and assisting employees with both how to update their direct deposit and how to register to view pay statements (i.e., access iPay).

Process all changes that impact payroll such as updating employee change requests for W4 and state tax forms and benefits changes. Provide relevant change information to other teams (e.g., provide information to the Talent team for employees requesting Paid Family Leave (PFL) and any pay information related to salary increase requests).

Complete operational support connected to terminated employees by registering states in SIDES (i.e., the automatic unemployment process), providing unemployment information to the Talent team, and verifying the unemployment of terminated employees as needed.

Manage monthly tasks such as HRIS and email reminders to staff to submit and approve timesheets and send the Senior Director & Assistant Controller manual check details.

Complete additional payroll operational tasks such as process and set up delegations in Workday and assist the Payroll Director in registering for local tax jurisdictions.

Create & update manuals and tax procedures for all states and Puerto Rico.

Ensure Proper Payment Distribution - 20%

Process one-off requests for employee relocation and tuition reimbursement

Manage and process ongoing distributions such as remote stipends for new hires and hourly employees, Client & Voluntary AD&D Insurance payments each pay period, Wageworks FSA/DFSA contribution file, and working with the Business Technology team to monitor and administer mobile stipends.

Responsible for coding disability and paid family leave checks and providing them to Accounts Payable for processing.

Assist in processing 2% retirement contributions and ER match.

Maintain Accurate Data and Reports 20%

Maintain timesheet information for all US and Puerto Rico staff using Time and Attendance system (i.e., Workday)

Transmit and backup payroll files and support department goals using payroll system (i.e., ADP)

Update data for payroll ongoing such as updating executive 403B post tax annuity spreadsheets for processing before each payroll and updating the payroll exception report each pay cycle.

Prepare one-off or quarterly reports as needed (e.g., yearly upload and reconciliation of all open enrollment benefits and quarterly reconciliation of benefits, quarterly headcount comparison between payroll and HRIS systems)

Create ongoing reports such as run time calculations for all new hires each pay period, and quarterly for all employees in our HRIS (i.e., Workday) system, generate Wageworks FSA/DFSA report, monthly headcount report and Voluntary AD&D Insurance report.

Assist in checking all retirement (i.e., Client) changes each pay cycle. Process addition and removal of optional contributions and adding employees' prior contributions to payroll (i.e., ADP) system.

Update annual pay period schedules in HRIS (i.e., Workday)

Provide Ad-Hoc Backup Support - 10%

Serve as a backup in the Associate Director's absence for tasks such as uploading and processing payroll files, processing payroll (i.e., ADP) payments

During the Associate Director's absence and quarterly process the Variance Report, Create the Overtime report, Process SUI Payments

About You

You have an Associate's degree in Accounting or related experience.

You have a minimum of 3 years of directly related experience in payroll processing and procedures.

You have knowledge of payroll procedures and system requirements.

You have a solid understanding of accounting, with an ability to compile a payroll journal entry.

You are able to remain well organized and effectively and efficiently process a large volume of detailed work while meeting multiple deadlines.

You have excellent verbal and written communication skills and the ability to work effectively with others.

You are able to maintain discretion in working with information of a confidential nature.

Expected salary: $35 per hour

Location: Reston, VA

Job date: Thu, 24 Aug 2023 05:35:38 GMT

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United States
Virginia
Reston Show on map Get directions