Job Description
Full job description
Position Summary
The Per Diem Administrative Support Specialist provides front-desk and administrative services in a team-based clinic environment. This role supports daily operations across two clinic locations, ensuring efficient workflow, excellent customer service, accurate records management, and timely completion of administrative tasks. Flexibility, collaboration, and reliability are essential to success in this position.
This is a per diem position providing as-needed support, Monday through Friday between 8:30 a.m. and 4:30 p.m.
Essential Duties and Responsibilities
The Administrative Support Specialist is accountable and responsible for the following results:
Work collaboratively as part of a shared administrative support team across two clinics, providing cross-coverage to ensure all daily tasks are completed by end of day.
Support a team-based administrative model that promotes flexibility, back-up coverage, and coordinated planning for assigned programs.
Greet clients and visitors professionally, manage check-in procedures, document attendance, update client information, and notify staff as required.
Maintain an organized, respectful, and welcoming waiting room environment that ensures client comfort and confidentiality.
Schedule physician and clinician appointments, manage cancellations, and proactively backfill open appointment slots.
Prepare memos, correspondence, forms, releases of information, transportation documentation, and maintain assigned databases.
Maintain accurate and up-to-date paper and electronic filing systems in compliance with organizational and confidentiality standards.
Collect and copy insurance cards and other client documentation; collect and log co-pays and rent checks as required.
Complete daily appointment reminder calls using automated tools or manual outreach depending on site needs.
Manage incoming and outgoing mail and packages for the clinic and/or agency.
Respond promptly to internal and external requests for client information and formal record requests in accordance with policy and regulations.
Assist with ordering and maintaining adequate front desk and medical supplies.
Perform chart maintenance, including opening, closing, indexing, dividing, and archiving client records according to established protocols.
Attend required trainings, workshops, and professional development activities to support accreditation, licensing, and performance expectations.
Maintain regular, reliable attendance as an essential function of the role.
Perform other duties as assigned.
We are an Equal Opportunity Employer. We will consider applicants for this position without regard to any category protected by applicable federal, state or local law, including but not limited to race, color, religion, sex, national origin, age, physical or mental disability, genetic information, veteran status or uniformed service member status.
High school diploma or equivalent required; administrative or healthcare-related experience preferred
Strong organizational, communication, and customer service skills
Ability to work effectively in a fast-paced, team-oriented environment
Proficiency with electronic records systems and basic office software
Commitment to confidentiality and professional conduct
Position Summary
The Per Diem Administrative Support Specialist provides front-desk and administrative services in a team-based clinic environment. This role supports daily operations across two clinic locations, ensuring efficient workflow, excellent customer service, accurate records management, and timely completion of administrative tasks. Flexibility, collaboration, and reliability are essential to success in this position.
This is a per diem position providing as-needed support, Monday through Friday between 8:30 a.m. and 4:30 p.m.
Essential Duties and Responsibilities
The Administrative Support Specialist is accountable and responsible for the following results:
Work collaboratively as part of a shared administrative support team across two clinics, providing cross-coverage to ensure all daily tasks are completed by end of day.
Support a team-based administrative model that promotes flexibility, back-up coverage, and coordinated planning for assigned programs.
Greet clients and visitors professionally, manage check-in procedures, document attendance, update client information, and notify staff as required.
Maintain an organized, respectful, and welcoming waiting room environment that ensures client comfort and confidentiality.
Schedule physician and clinician appointments, manage cancellations, and proactively backfill open appointment slots.
Prepare memos, correspondence, forms, releases of information, transportation documentation, and maintain assigned databases.
Maintain accurate and up-to-date paper and electronic filing systems in compliance with organizational and confidentiality standards.
Collect and copy insurance cards and other client documentation; collect and log co-pays and rent checks as required.
Complete daily appointment reminder calls using automated tools or manual outreach depending on site needs.
Manage incoming and outgoing mail and packages for the clinic and/or agency.
Respond promptly to internal and external requests for client information and formal record requests in accordance with policy and regulations.
Assist with ordering and maintaining adequate front desk and medical supplies.
Perform chart maintenance, including opening, closing, indexing, dividing, and archiving client records according to established protocols.
Attend required trainings, workshops, and professional development activities to support accreditation, licensing, and performance expectations.
Maintain regular, reliable attendance as an essential function of the role.
Perform other duties as assigned.
We are an Equal Opportunity Employer. We will consider applicants for this position without regard to any category protected by applicable federal, state or local law, including but not limited to race, color, religion, sex, national origin, age, physical or mental disability, genetic information, veteran status or uniformed service member status.
High school diploma or equivalent required; administrative or healthcare-related experience preferred
Strong organizational, communication, and customer service skills
Ability to work effectively in a fast-paced, team-oriented environment
Proficiency with electronic records systems and basic office software
Commitment to confidentiality and professional conduct
💡 Quick Summary
Seeking a career-building opportunity? The Per Diem Administrative Support position is now open for candidates interested in the Back Office Jobs sector. This role in Ansonia offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
