Job Description
Full job description
"Ehara taku toa I te toa takitahi engari he toa takitini" - My strength is not the strength of my own, but the strength of many.
Nga kawenga | About the role
Based at Spring Hill Corrections Facility (SHCF) in the North Waikato and reporting to the General Manager, this position is critical to the success of our SHCF Senior Leadership Team providing high quality administrative support in a very busy operational environment!
We are looking for an experienced candidate who has a mature approach to work and life, is a good problem solver and can handle whatever comes their way. No day is ever the same. With a keen eye for detail, you will be instrumental in supporting our General Manager and their business unit, acting as a key point of contact for internal and external customers, juggling a multiple of priorities and continuously seeking out ways of streamlining tasks.
Nga pukenga me nga wheako | Skills and experience
Possessing exceptional communication and proven organisational skills, your duties and responsibilities will be varied including:
Diary Management, email oversight and communication management for the General Manager
Co-ordination and organisation of meetings and other events on behalf of the General Manager
Travel and expenses coordination
Reporting, presentations and management of general correspondence
Maintaining and updating records, systems and files
You will be proactive in nature, quick to identify, address and resolve the needs of your customers. You will demonstrate competency in the MS suite of applications, be meticulous in the recording and maintaining of information, delivering a high level of service to our team.
Integrity is the key to working in our environment here at Ara Poutama Aotearoa; maintaining confidentiality and discretion is absolutely essential.
He korero mou | About you
We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment. The skills and experience required for the role include:
Experience in operating as a "Trusted Advisor" to the General Manager, always ensuring confidentiality.
Strong experience and knowledge of office administration.
Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly.
Excellent communication, teamwork, and people skills.
The ability to organise effectively, be adaptable, multi-task, and meet deadlines.
The ability to develop, foster and maintain positive working relationships with a diverse range of people.
Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving.
Alignment with our departmental values that shape the way we conduct our mahi.
Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.
Utu a-tau | Salary
The salary for this role is $64,604 - $72,370 per annum. Appointment and remuneration will reflect skills and experience relevant to the role.
Ko wai matou | About us
Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whanau, and that of the communities we serve across the motu.
As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whanau (relationships) to shape how we work and deliver the outcomes in our strategy - Hokai Rangi (https://careers.corrections.govt.nz/strategy).
There are health and well-being, professional development, staff support and financial benefits available to staff.
Tono inaianei | Apply Now
To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values.
Applications close on: Tuesday 3rd June 2026.
It is an exciting time to join us and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whanau. All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered.
If you want to find out more about a career with us, visit careers.corrections.govt.nz or email our team at [email protected].
"Ehara taku toa I te toa takitahi engari he toa takitini" - My strength is not the strength of my own, but the strength of many.
Nga kawenga | About the role
Based at Spring Hill Corrections Facility (SHCF) in the North Waikato and reporting to the General Manager, this position is critical to the success of our SHCF Senior Leadership Team providing high quality administrative support in a very busy operational environment!
We are looking for an experienced candidate who has a mature approach to work and life, is a good problem solver and can handle whatever comes their way. No day is ever the same. With a keen eye for detail, you will be instrumental in supporting our General Manager and their business unit, acting as a key point of contact for internal and external customers, juggling a multiple of priorities and continuously seeking out ways of streamlining tasks.
Nga pukenga me nga wheako | Skills and experience
Possessing exceptional communication and proven organisational skills, your duties and responsibilities will be varied including:
Diary Management, email oversight and communication management for the General Manager
Co-ordination and organisation of meetings and other events on behalf of the General Manager
Travel and expenses coordination
Reporting, presentations and management of general correspondence
Maintaining and updating records, systems and files
You will be proactive in nature, quick to identify, address and resolve the needs of your customers. You will demonstrate competency in the MS suite of applications, be meticulous in the recording and maintaining of information, delivering a high level of service to our team.
Integrity is the key to working in our environment here at Ara Poutama Aotearoa; maintaining confidentiality and discretion is absolutely essential.
He korero mou | About you
We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment. The skills and experience required for the role include:
Experience in operating as a "Trusted Advisor" to the General Manager, always ensuring confidentiality.
Strong experience and knowledge of office administration.
Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly.
Excellent communication, teamwork, and people skills.
The ability to organise effectively, be adaptable, multi-task, and meet deadlines.
The ability to develop, foster and maintain positive working relationships with a diverse range of people.
Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving.
Alignment with our departmental values that shape the way we conduct our mahi.
Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.
Utu a-tau | Salary
The salary for this role is $64,604 - $72,370 per annum. Appointment and remuneration will reflect skills and experience relevant to the role.
Ko wai matou | About us
Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whanau, and that of the communities we serve across the motu.
As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whanau (relationships) to shape how we work and deliver the outcomes in our strategy - Hokai Rangi (https://careers.corrections.govt.nz/strategy).
There are health and well-being, professional development, staff support and financial benefits available to staff.
Tono inaianei | Apply Now
To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values.
Applications close on: Tuesday 3rd June 2026.
It is an exciting time to join us and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whanau. All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered.
If you want to find out more about a career with us, visit careers.corrections.govt.nz or email our team at [email protected].
💡 Quick Summary
Seeking a career-building opportunity? The Personal Assistant position is now open for candidates interested in the Government Job Alert sector. This role in Hamilton offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.
