Job Description
Full job description
Mo tatou - About Us
He aha te mea nui o tenei ao? He tangata, he tangata, he tangata.
What is the most important thing in the world, it is people, it is people, it is people
Ka noho matamua te orangatonutanga o te tangata ki a matou o Mahi Haumaru Aotearoa. Ko te aronga matua kia haere haumaru nga tangata katoa ki te mahi, kia hoki haumaru ki te te kainga. Ina ka ngakaunui koe ki enei ahuatanga, tomo mai ki tenei whare whakaruruhau.
WorkSafe New Zealand/ Mahi Haumaru Aotearoa, is the primary workplace health and safety regulator - our vision is that everyone who goes to mahi comes home healthy and safe. Our kaimahi are passionate about our vision and embrace and demonstrate our Matapono WorkSafe Values through the mahi they do:
Whakakotahi - we're united in a strong purpose
Korero mai - we engage meaningfully
Tiakina mai - we're entrusted with a duty of care.
We offer a range of benefits including:
Free life insurance
Discounts on health insurance and eye care
Five weeks annual leave
$400 contribution towards setting up your home workstation
15 days sick leave and
Learning and professional development opportunities
There are a growing number of employee led networks to promote the goals and needs of our diverse communities, such as our Te Ropu Atuapiko Rainbow Network, Pacific Network, Wahine Network, Tu Rangatira Maori Network.
We are coming to the end of the current organisational change process we have been in. WorkSafe Mahi Haumaru is going into a period of transition and stability.
Ko te tima - About your team
The Authorisations and Authority team is the centralisation of our technical advice and authorisations capability for WorkSafe who strive on excellent operational outcomes.
O te turanga - About the role
Your role is to help support the Head of Authorisations and Authority from arranging travel, accommodation, transportation and itineraries. Preparing travel expense reports and manage reimbursements while ensuring cost-effective arrangements. You will act as the point of contact between internal/external stakeholders, screen communications and requests. Track and follow up on delegated tasks and projects to ensure completion and assist in project coordination and support cross-functional teams as needed, liaise with business support and building management.
Ko tou ake mahi - What You'll Do
Work closely with the Principal Advisor, Leadership Team and wider Authorisations and Advisory unit
Be an active participant in A&A management meetings
Manage and maintain schedules, including meetings, appointments, and travel arrangements
Prepare and edit correspondence, communications, presentations, and other documents
Inbox Management
Schedule, prepare agendas, and take minutes during meetings
Organise internal and external events, including logistics, catering, and venue booking .
Be an ambassador for WorkSafe's permitting functions
Ensure the Head of Authorisations and Advisory is well-prepared for meetings with relevant documents and briefing notes
Ko nga pukenga ou - What You'll Bring
Proven PA/EA experience
A solutions-focused approach with a knack for problem-solving
Skilled at building and maintaining strong relationships
Proactive and uses initiative
Excellent communicator with strong influencing and interpersonal skills
Proficient in MS365 applications
Experience on Visa Spend Clarity and FMIS (preferred)
Nau te rourou, naku te rourou, ka ora ai te iwi.
With your food basket and my food basket the people will thrive
Awhe utu - Salary range
As part of our remuneration framework the full salary range for the position is from $76,359 to $99,922, and our expected starting base salary for the right person is from $76,359 to $84,213. Note: KiwiSaver/SSRSS employer contribution is additional to/on top of your base salary.
Me pehea te tono - How to apply
Click the apply link, complete an application form and submit a copy of your CV and cover letter.
For further information please contact careers@worksafe.govt.nz with any queries, or to find out more about working for us, go to Careers | WorkSafe.
WorkSafe Mahi Haumaru is an equal opportunity employer. We value diversity and welcome and encourage applicants from all walks of life. We value the experience your point of difference could bring to us.
Please let us know if there is any support we can provide to ensure the recruitment process is accessible to you. We look forward to reviewing your application and getting to know more about you.
Applications close on Wednesday 15 October
Mo tatou - About Us
He aha te mea nui o tenei ao? He tangata, he tangata, he tangata.
What is the most important thing in the world, it is people, it is people, it is people
Ka noho matamua te orangatonutanga o te tangata ki a matou o Mahi Haumaru Aotearoa. Ko te aronga matua kia haere haumaru nga tangata katoa ki te mahi, kia hoki haumaru ki te te kainga. Ina ka ngakaunui koe ki enei ahuatanga, tomo mai ki tenei whare whakaruruhau.
WorkSafe New Zealand/ Mahi Haumaru Aotearoa, is the primary workplace health and safety regulator - our vision is that everyone who goes to mahi comes home healthy and safe. Our kaimahi are passionate about our vision and embrace and demonstrate our Matapono WorkSafe Values through the mahi they do:
Whakakotahi - we're united in a strong purpose
Korero mai - we engage meaningfully
Tiakina mai - we're entrusted with a duty of care.
We offer a range of benefits including:
Free life insurance
Discounts on health insurance and eye care
Five weeks annual leave
$400 contribution towards setting up your home workstation
15 days sick leave and
Learning and professional development opportunities
There are a growing number of employee led networks to promote the goals and needs of our diverse communities, such as our Te Ropu Atuapiko Rainbow Network, Pacific Network, Wahine Network, Tu Rangatira Maori Network.
We are coming to the end of the current organisational change process we have been in. WorkSafe Mahi Haumaru is going into a period of transition and stability.
Ko te tima - About your team
The Authorisations and Authority team is the centralisation of our technical advice and authorisations capability for WorkSafe who strive on excellent operational outcomes.
O te turanga - About the role
Your role is to help support the Head of Authorisations and Authority from arranging travel, accommodation, transportation and itineraries. Preparing travel expense reports and manage reimbursements while ensuring cost-effective arrangements. You will act as the point of contact between internal/external stakeholders, screen communications and requests. Track and follow up on delegated tasks and projects to ensure completion and assist in project coordination and support cross-functional teams as needed, liaise with business support and building management.
Ko tou ake mahi - What You'll Do
Work closely with the Principal Advisor, Leadership Team and wider Authorisations and Advisory unit
Be an active participant in A&A management meetings
Manage and maintain schedules, including meetings, appointments, and travel arrangements
Prepare and edit correspondence, communications, presentations, and other documents
Inbox Management
Schedule, prepare agendas, and take minutes during meetings
Organise internal and external events, including logistics, catering, and venue booking .
Be an ambassador for WorkSafe's permitting functions
Ensure the Head of Authorisations and Advisory is well-prepared for meetings with relevant documents and briefing notes
Ko nga pukenga ou - What You'll Bring
Proven PA/EA experience
A solutions-focused approach with a knack for problem-solving
Skilled at building and maintaining strong relationships
Proactive and uses initiative
Excellent communicator with strong influencing and interpersonal skills
Proficient in MS365 applications
Experience on Visa Spend Clarity and FMIS (preferred)
Nau te rourou, naku te rourou, ka ora ai te iwi.
With your food basket and my food basket the people will thrive
Awhe utu - Salary range
As part of our remuneration framework the full salary range for the position is from $76,359 to $99,922, and our expected starting base salary for the right person is from $76,359 to $84,213. Note: KiwiSaver/SSRSS employer contribution is additional to/on top of your base salary.
Me pehea te tono - How to apply
Click the apply link, complete an application form and submit a copy of your CV and cover letter.
For further information please contact careers@worksafe.govt.nz with any queries, or to find out more about working for us, go to Careers | WorkSafe.
WorkSafe Mahi Haumaru is an equal opportunity employer. We value diversity and welcome and encourage applicants from all walks of life. We value the experience your point of difference could bring to us.
Please let us know if there is any support we can provide to ensure the recruitment process is accessible to you. We look forward to reviewing your application and getting to know more about you.
Applications close on Wednesday 15 October
💡 Quick Summary
Seeking a career-building opportunity? The Personal Assistant position is now open for candidates interested in the Event Management Jobs sector. This role in Wellington offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.