Job Description
oin our team as a Personal Assistant, providing vital admin support to GMs in Payroll & People Systems and Executive Performance and Reward
The role
To provide effective administrative support to the General Manager Payroll & People Systems, and General Manager Executive Performance and Remuneration.
Positions Accountabilities
Provide support to the Payroll & People Systems and Executive Performance and Remuneration Leadership Teams.
Coordination of meetings, meeting minutes and department actions.
Calendar management, liaising with internal and external stakeholders.
Coordinating board and committee submission timeframes, templates and inputs.
Coordination of team building initiatives for both departments and providing support to the Group People & Culture
Executive Assistant (EA) for division wide initiatives and collaboration with PAs across the People & Culture teams.
Implement, monitor and maintain departmental dashboards, reporting and intranet pages.
Coordination of HR forms and processes, ensuring the timely submission of electronic forms in conjunction with Payroll, HR and Workforce Planning.
Coordination and monitoring progress of IT and facilities requests.
Support to GM’s in the monitoring of departmental cost centre expenditure, ensuring timely processing of expense claims, and credit card reconciliation in line with company policy.
Travel arrangements including accommodation, hire cars, transfers, and chargebacks.
What Experience You’ll Bring
Previous experience in a secretarial / administrative role is desirable.
Proven diary management and organisational skills.
Excellent written, interpersonal, and verbal communication skills, with proven ability to build and maintain relationships across all levels of the organisation.
Strong interpersonal skills and ability to build rapport with others at all levels.
Resourceful and logical thinking with excellent attention to detail.
Enthusiastic self-starter, comfortable working in a fast-paced environment, juggling multiple priorities, and navigating complexity.
Demonstrates initiative and a proactive approach to problem-solving.
Advanced skill level in Google Suite and digital communication tools desirable.
Our Perks
Location - Toowong
Close to a variety of public transport and easy parking options, the Toowong office has excellent end of trip facilities (including secure bike storage and showers), outdoor spaces and plenty of modern collaborative areas to work and connect with colleagues. Conveniently based at Toowong Village Tower with views of the mountains and the Brisbane River, our location is only 4 km from the city and provides access to retail, restaurants and other amenities.
The Benefits Of Working At A&G
Be rewarded - we recognise high performance and reward our people for their hard work through bonuses and other perks.
Options for leave - life happens, so we’ve got volunteer days, an additional paid ‘ME’ day, paid parental leave and the opportunity to purchase additional leave to cover all of the big stuff.
Grow with us - we’ve got learning and professional development opportunities to suit everyone.
Give back - our A&G Difference program gives you the power to change our community for the better through volunteering, fundraising and donation opportunities for causes that you’re passionate about.
Take care of yourself - your wellbeing is important to us and our healthy mind and body hub, mental-health support and fitness discounts will help you be your best self.
Celebrate the wins - we love sharing our successes and celebrating together - join us and you’ve got a ticket to our many on-site events throughout the year, family fun days and annual celebrations.
Save money - as well as discounts on insurance products, we’ve teamed up with some incredible retailers, hospitality providers and others to bring you discounts on your purchases, no matter where you are in Australia.
About Us
Auto & General (A&G) is the fastest-growing major Motor and Home insurer in Australia, providing insurance products and solutions to safeguard a brighter future for our customers and community.
Our range of general insurance products including Car, Motorcycle, Home, Contents Pet and Travel products are delivered through our multi-award-winning brand Budget Direct and partnerships with leading brands - ING, Qantas, Virgin Money and Coles Insurance.
We’re excited about the future and we’re always on the lookout for talented, passionate individuals who can help us achieve our goal of being Australia’s best insurer! If this sounds like you, apply today.
Auto & General values individual differences and believes in fostering an inclusive culture that creates a great place to work for all.
A note from Auto & General to recruitment agencies: We politely ask that you avoid making any approaches or sending any unsolicited resumes to our Recruitment Team or Hiring Leaders across our business. Auto & General is not responsible for any fees related to unsolicited resumes.
The role
To provide effective administrative support to the General Manager Payroll & People Systems, and General Manager Executive Performance and Remuneration.
Positions Accountabilities
Provide support to the Payroll & People Systems and Executive Performance and Remuneration Leadership Teams.
Coordination of meetings, meeting minutes and department actions.
Calendar management, liaising with internal and external stakeholders.
Coordinating board and committee submission timeframes, templates and inputs.
Coordination of team building initiatives for both departments and providing support to the Group People & Culture
Executive Assistant (EA) for division wide initiatives and collaboration with PAs across the People & Culture teams.
Implement, monitor and maintain departmental dashboards, reporting and intranet pages.
Coordination of HR forms and processes, ensuring the timely submission of electronic forms in conjunction with Payroll, HR and Workforce Planning.
Coordination and monitoring progress of IT and facilities requests.
Support to GM’s in the monitoring of departmental cost centre expenditure, ensuring timely processing of expense claims, and credit card reconciliation in line with company policy.
Travel arrangements including accommodation, hire cars, transfers, and chargebacks.
What Experience You’ll Bring
Previous experience in a secretarial / administrative role is desirable.
Proven diary management and organisational skills.
Excellent written, interpersonal, and verbal communication skills, with proven ability to build and maintain relationships across all levels of the organisation.
Strong interpersonal skills and ability to build rapport with others at all levels.
Resourceful and logical thinking with excellent attention to detail.
Enthusiastic self-starter, comfortable working in a fast-paced environment, juggling multiple priorities, and navigating complexity.
Demonstrates initiative and a proactive approach to problem-solving.
Advanced skill level in Google Suite and digital communication tools desirable.
Our Perks
Location - Toowong
Close to a variety of public transport and easy parking options, the Toowong office has excellent end of trip facilities (including secure bike storage and showers), outdoor spaces and plenty of modern collaborative areas to work and connect with colleagues. Conveniently based at Toowong Village Tower with views of the mountains and the Brisbane River, our location is only 4 km from the city and provides access to retail, restaurants and other amenities.
The Benefits Of Working At A&G
Be rewarded - we recognise high performance and reward our people for their hard work through bonuses and other perks.
Options for leave - life happens, so we’ve got volunteer days, an additional paid ‘ME’ day, paid parental leave and the opportunity to purchase additional leave to cover all of the big stuff.
Grow with us - we’ve got learning and professional development opportunities to suit everyone.
Give back - our A&G Difference program gives you the power to change our community for the better through volunteering, fundraising and donation opportunities for causes that you’re passionate about.
Take care of yourself - your wellbeing is important to us and our healthy mind and body hub, mental-health support and fitness discounts will help you be your best self.
Celebrate the wins - we love sharing our successes and celebrating together - join us and you’ve got a ticket to our many on-site events throughout the year, family fun days and annual celebrations.
Save money - as well as discounts on insurance products, we’ve teamed up with some incredible retailers, hospitality providers and others to bring you discounts on your purchases, no matter where you are in Australia.
About Us
Auto & General (A&G) is the fastest-growing major Motor and Home insurer in Australia, providing insurance products and solutions to safeguard a brighter future for our customers and community.
Our range of general insurance products including Car, Motorcycle, Home, Contents Pet and Travel products are delivered through our multi-award-winning brand Budget Direct and partnerships with leading brands - ING, Qantas, Virgin Money and Coles Insurance.
We’re excited about the future and we’re always on the lookout for talented, passionate individuals who can help us achieve our goal of being Australia’s best insurer! If this sounds like you, apply today.
Auto & General values individual differences and believes in fostering an inclusive culture that creates a great place to work for all.
A note from Auto & General to recruitment agencies: We politely ask that you avoid making any approaches or sending any unsolicited resumes to our Recruitment Team or Hiring Leaders across our business. Auto & General is not responsible for any fees related to unsolicited resumes.
💡 Quick Summary
Seeking a career-building opportunity? The Personal Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Brisbane offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
