Job Description
Title: Personal Assistant
Location: Coconut Grove, FL (On-site, 5 days per week; flexibility required)
Schedule: Monday–Friday, fully on-site in Coconut Grove (flexibility required as business and principal's needs arise)
About the Role:
Our client is seeking a highly capable Personal Assistant to provide comprehensive support to a CEO while overseeing day-to-day operations across his residences. The position is ideal for someone proactive, detail-oriented, and comfortable managing everything from small daily tasks (such as ordering pet supplies or coordinating appointments) to larger home-related projects and vendor oversight. The right candidate will be resourceful, discreet, and able to execute responsibilities from start to finish with minimal supervision.
Key Responsibilities:
• Manage personal and household operations across multiple residences
• Coordinate schedules, appointments, travel, errands, and event planning
• Oversee vendors, contractors, and household staff to ensure smooth daily operations
• Handle personal expenses, correspondence, inventory, and filing systems
• Serve as liaison to service providers and support ongoing household projects
• Conduct research and provide general administrative support as needed
• Partner closely with and back up the Executive Assistant when required
Qualifications:
• Fully bilingual in English and Spanish required.
• Prior experience as a Personal and/or Administrative Assistant
• Strong organizational, time management, and multitasking abilities
• Proficient in Microsoft Office and comfortable with modern tools/apps
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and attention to detail
If this sounds like a fit, please submit your resume for consideration!
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
Location: Coconut Grove, FL (On-site, 5 days per week; flexibility required)
Schedule: Monday–Friday, fully on-site in Coconut Grove (flexibility required as business and principal's needs arise)
About the Role:
Our client is seeking a highly capable Personal Assistant to provide comprehensive support to a CEO while overseeing day-to-day operations across his residences. The position is ideal for someone proactive, detail-oriented, and comfortable managing everything from small daily tasks (such as ordering pet supplies or coordinating appointments) to larger home-related projects and vendor oversight. The right candidate will be resourceful, discreet, and able to execute responsibilities from start to finish with minimal supervision.
Key Responsibilities:
• Manage personal and household operations across multiple residences
• Coordinate schedules, appointments, travel, errands, and event planning
• Oversee vendors, contractors, and household staff to ensure smooth daily operations
• Handle personal expenses, correspondence, inventory, and filing systems
• Serve as liaison to service providers and support ongoing household projects
• Conduct research and provide general administrative support as needed
• Partner closely with and back up the Executive Assistant when required
Qualifications:
• Fully bilingual in English and Spanish required.
• Prior experience as a Personal and/or Administrative Assistant
• Strong organizational, time management, and multitasking abilities
• Proficient in Microsoft Office and comfortable with modern tools/apps
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and attention to detail
If this sounds like a fit, please submit your resume for consideration!
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
💡 Quick Summary
Seeking a career-building opportunity? The Personal Assistant - Coconut Grove position is now open for candidates interested in the Admin Executive sector. This role in Miami offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
