Personal Assistant

Summary

We are seeking a highly organized and efficient Personal Assistant to provide administrative and secretarial support to Ipau and its Directors. The successful candidate will be responsible for managing schedules, arranging appointments, coordinating travel, assisting with accounts/payroll and handling confidential information.

The position will allow for flexibility and would suit a child drop-off/pick-up schedule. We are looking for a candidate that would like to work 20-25 hours per week, but this can be adjusted higher or lower for the right fit.

Responsibilities

Manage and maintain the Director calendars, including scheduling appointments, meetings, and travel arrangements

Screen and prioritize incoming calls, emails, and correspondence, and respond on behalf of the Directors as appropriate

Prepare and edit correspondence, reports, and presentations

Conduct research and compile data for reports and presentations

Manage and coordinate special projects as assigned by the Director

Handle confidential information with discretion and maintain confidentiality at all times

Act as a liaison between the Directors and internal/external stakeholders, including clients, vendors, and other executives

Attend meetings and take minutes as required

Manage expenses and prepare expense reports

Perform other administrative duties as assigned

Qualifications

Proven experience as a Personal Assistant or Executive Assistant will be highly regarded

Excellent organizational and time management skills

Strong communication and interpersonal skills

Ability to work independently and prioritize tasks effectively

Proficient in Microsoft Office Suite and other relevant software

Ability to maintain confidentiality and handle sensitive information with discretion

Strong attention to detail and accuracy