Job Description
Full job description
Defence, Infrastructure & Advisory team
Our Australian Defence Infrastructure & Advisory (DIA) team is a growing Business Line of 300 dedicated professionals. Bringing together our expertise across engineering, systems engineering and project management, our aim is to understand our clients and deliver innovative technical solutions to solve their problems. Working across multiple markets such as Defence, Water, Power and Infrastructure, our purpose is to make ‘Everyday Better’ for our people, our clients and our communities.
The Opportunity
Due to our strong business growth, we are seeking the appointment of a Personal Assistant (PA) to provide high level executive, operational and administrative support to the General Manager (GM) and Capability Operations Manager (COM) of the Defence, Infrastructure & Advisory (DIA) business line.
This Sydney based role is central to enabling effective leadership, ensuring the smooth running of the business line. The PA acts as the organising hub for communication, governance, prioritisation, and workflow management, ensuring the GM and COM can focus on strategic and operational leadership.
In this role, you will be the trusted support and advisor to a high-performing GM and COM in a busy leadership team. This is a diverse role where no two days will be the same; the ability to think on your feet using your initiative in an environment that moves fast and changes often is key! We are looking for someone to join us who can:
Use your judgement to proactively optimise how our leaders spend their time, ensuring balance and focus on the most important goals
Be two steps ahead, operating in a 3-6 month planning timescale, proactively managing demanding diaries and schedules internally and externally
Liaise with senior-level internal and external contacts, screening and prioritising incoming communications, dealing with routine issues and coordinating more complex responses ensuring these are delivered in a timely and effective manner
Manage and organise events and meetings, including curating agendas, booking venues, travel, and accommodation
Build strong relationships across teams, the company, and with external stakeholders to help get things done easily and efficiently
Organise and prepare complex documents and presentations to a high standard using office technology and software applications
Collaborate with a strong support team of administrators and business support partners who come together as one team
About you
You are energetic with excellent business acumen and highly developed interpersonal skills where you have liaised with internal staff members and external clients, building strong and lasting relationships at all levels. As an experienced PA, you pride yourself on your organisational and system skills, embracing technology and new ways of doing things. You will be efficient, pay attention to detail, and have a proactive approach to tasks.
Previous experience working in a team environment is essential, along with the ability to manage multiple tasks. Advanced skills in MS Office applications, high-level organisation, and time management skills are crucial along with the ability to understand and learn administrative support requirements within a technical environment are highly desirable.
If you are an enthusiastic and ambitious PA looking for a position where you can progress your career then this is an excellent opportunity. We will encourage you to get fully involved, to share our passion for the business, and to make input into achieving our goals.
What we offer
A career with Beca will provide you with:
Flexibility & Wellbeing: We recognise that achieving a work-life balance is unique to everyone. Enjoy flexible working options to manage your personal and family priorities, along with dedicated leave for wellbeing and community engagement.
Belonging & Ownership: Join a diverse and inclusive team where collaboration and creativity thrive, and you can bring your whole self to work. You may also have the chance to take advantage of our unique shareholder opportunities, sharing in our collective success.
Parental Leave: Take time for what matters most with up to 14 weeks of fully paid parental leave, inclusive of all genders.
Career Growth & Development: Your growth is our priority! Benefit from continuous learning and professional development through our company training programs and support for professional accreditation, including pathways to Chartership with Engineers Australia. Work alongside industry leaders and gain hands-on experience to unlock your career potential.
Who is Beca?
Beca is one of the Asia-Pacific region's largest employee-owned professional services consultancies. Our team of over 4000 professionals is diverse enough to bring a wide range of perspectives and expertise to every client and challenge, creating resourceful, smart solutions from our collective experience and insights.
‘Creative people together transforming our world’ is our vision. It reflects our culture, our aspirations and our purpose – to make everyday better.
Our four values – partnership, tenacity, enjoyment and care – sit at the heart of everything we do, reflecting how we work every day with each other and our clients.
As a people-focused business, we understand that work-life balance means a lot of different things to different people and that it’s not always easy juggling work with everything else life throws at us. This is why we are happy to discuss flexible working arrangements for all opportunities in the Beca team.
Ready to make the move? / Apply now
If you want to make every day better, apply online today! If you have any questions, you can find out more about our people and projects by visiting www.beca.com
Defence, Infrastructure & Advisory team
Our Australian Defence Infrastructure & Advisory (DIA) team is a growing Business Line of 300 dedicated professionals. Bringing together our expertise across engineering, systems engineering and project management, our aim is to understand our clients and deliver innovative technical solutions to solve their problems. Working across multiple markets such as Defence, Water, Power and Infrastructure, our purpose is to make ‘Everyday Better’ for our people, our clients and our communities.
The Opportunity
Due to our strong business growth, we are seeking the appointment of a Personal Assistant (PA) to provide high level executive, operational and administrative support to the General Manager (GM) and Capability Operations Manager (COM) of the Defence, Infrastructure & Advisory (DIA) business line.
This Sydney based role is central to enabling effective leadership, ensuring the smooth running of the business line. The PA acts as the organising hub for communication, governance, prioritisation, and workflow management, ensuring the GM and COM can focus on strategic and operational leadership.
In this role, you will be the trusted support and advisor to a high-performing GM and COM in a busy leadership team. This is a diverse role where no two days will be the same; the ability to think on your feet using your initiative in an environment that moves fast and changes often is key! We are looking for someone to join us who can:
Use your judgement to proactively optimise how our leaders spend their time, ensuring balance and focus on the most important goals
Be two steps ahead, operating in a 3-6 month planning timescale, proactively managing demanding diaries and schedules internally and externally
Liaise with senior-level internal and external contacts, screening and prioritising incoming communications, dealing with routine issues and coordinating more complex responses ensuring these are delivered in a timely and effective manner
Manage and organise events and meetings, including curating agendas, booking venues, travel, and accommodation
Build strong relationships across teams, the company, and with external stakeholders to help get things done easily and efficiently
Organise and prepare complex documents and presentations to a high standard using office technology and software applications
Collaborate with a strong support team of administrators and business support partners who come together as one team
About you
You are energetic with excellent business acumen and highly developed interpersonal skills where you have liaised with internal staff members and external clients, building strong and lasting relationships at all levels. As an experienced PA, you pride yourself on your organisational and system skills, embracing technology and new ways of doing things. You will be efficient, pay attention to detail, and have a proactive approach to tasks.
Previous experience working in a team environment is essential, along with the ability to manage multiple tasks. Advanced skills in MS Office applications, high-level organisation, and time management skills are crucial along with the ability to understand and learn administrative support requirements within a technical environment are highly desirable.
If you are an enthusiastic and ambitious PA looking for a position where you can progress your career then this is an excellent opportunity. We will encourage you to get fully involved, to share our passion for the business, and to make input into achieving our goals.
What we offer
A career with Beca will provide you with:
Flexibility & Wellbeing: We recognise that achieving a work-life balance is unique to everyone. Enjoy flexible working options to manage your personal and family priorities, along with dedicated leave for wellbeing and community engagement.
Belonging & Ownership: Join a diverse and inclusive team where collaboration and creativity thrive, and you can bring your whole self to work. You may also have the chance to take advantage of our unique shareholder opportunities, sharing in our collective success.
Parental Leave: Take time for what matters most with up to 14 weeks of fully paid parental leave, inclusive of all genders.
Career Growth & Development: Your growth is our priority! Benefit from continuous learning and professional development through our company training programs and support for professional accreditation, including pathways to Chartership with Engineers Australia. Work alongside industry leaders and gain hands-on experience to unlock your career potential.
Who is Beca?
Beca is one of the Asia-Pacific region's largest employee-owned professional services consultancies. Our team of over 4000 professionals is diverse enough to bring a wide range of perspectives and expertise to every client and challenge, creating resourceful, smart solutions from our collective experience and insights.
‘Creative people together transforming our world’ is our vision. It reflects our culture, our aspirations and our purpose – to make everyday better.
Our four values – partnership, tenacity, enjoyment and care – sit at the heart of everything we do, reflecting how we work every day with each other and our clients.
As a people-focused business, we understand that work-life balance means a lot of different things to different people and that it’s not always easy juggling work with everything else life throws at us. This is why we are happy to discuss flexible working arrangements for all opportunities in the Beca team.
Ready to make the move? / Apply now
If you want to make every day better, apply online today! If you have any questions, you can find out more about our people and projects by visiting www.beca.com
💡 Quick Summary
Seeking a career-building opportunity? The Personal Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
