Job Description
Full job description
Company Description
Behind every high-performing executive team is an exceptional Personal Assistant and we’re looking for two of them.
We recently reviewed our Executive Support function to see how we could operate in a more streamlined, and consistent way across our organisation making sure we utilise digital tools and self-service aspects as much as we can. With this we now have two exciting opportunities supporting key portfolios across our Executive Leadership Team:
Chief Digital & Transformation Officer, Chief Executive Officer – Noel Leeming and Chief Supply Chain Officer
Chief Merchandise Officer, and Acting Chief Planning Officer
If your niche is organisation and administrative tasks and you love bringing structure to complexity, take pride in being the calm and thrive in fast-paced and busy environments then this could be your next move.
The Warehouse Group has become a Kiwi household name, and we proudly recognise the role that we play in communities throughout New Zealand. We are one of the largest general merchandise retailers in NZ across The Warehouse, Warehouse Stationery & Noel Leeming. Efficiency and collaboration are cornerstones of our work culture, empowering us to adapt swiftly and work seamlessly together.
Job Description
As a Personal Assistant, you’ll be the heart and engine room behind your leaders ensuring seamless operations, clear communication, and exceptional organisation.
You’ll:
Own diary and inbox management
Coordinate meetings, travel and logistics with precision
Prepare agendas, presentations and documents/resources as required
Handle correspondence, capture actions and ensure timely follow-through and maintain accurate records
Assist with events, conferences and team activities
Assist with expense processing and invoice coding
Act as a trusted point of contact for senior internal and external stakeholders
Maintain confidentiality, professionalism and discretion at all times
You won’t just manage schedules, you’ll be a gate keeper for time, anticipate needs, and enable strategic impact.
Qualifications
You’re experienced, polished and unflappable.
3+ years’ PA or senior administration experience, ideally supporting multiple leaders
Advanced MS Office capability (Outlook, Word, Excel, PowerPoint)
Exceptional organisational and time management skills
Clear, confident written and verbal communication
Ability to juggle competing priorities in a dynamic environment
Professional, discreet and comfortable working in a fast-paced, complex environment
Experience supporting multiple senior leaders or working within a large corporate environment will set you apart. Exposure to project coordination or event management is a bonus too.
Additional Information
Working with The Warehouse Group | Tā mātou tāpaetanga
By being brand-led and retail-focused, we are intentional about having the right people in the right roles, allowing us to perform work that truly makes a difference. We offer a dynamic and supportive team environment working with like-minded people and can promise exciting work that makes an impact everyday!
Awesome Northcote location with views across the water, the all-important free car parking plus EV charging and on-site gym & cafe plus eligible for great discounts across our brands!
The Warehouse Group is constantly evolving and growing, this is a great opportunity to grow with us. If a role like this excites you, apply online and you might just land yourself the dream job!
#LI-SP1
Company Description
Behind every high-performing executive team is an exceptional Personal Assistant and we’re looking for two of them.
We recently reviewed our Executive Support function to see how we could operate in a more streamlined, and consistent way across our organisation making sure we utilise digital tools and self-service aspects as much as we can. With this we now have two exciting opportunities supporting key portfolios across our Executive Leadership Team:
Chief Digital & Transformation Officer, Chief Executive Officer – Noel Leeming and Chief Supply Chain Officer
Chief Merchandise Officer, and Acting Chief Planning Officer
If your niche is organisation and administrative tasks and you love bringing structure to complexity, take pride in being the calm and thrive in fast-paced and busy environments then this could be your next move.
The Warehouse Group has become a Kiwi household name, and we proudly recognise the role that we play in communities throughout New Zealand. We are one of the largest general merchandise retailers in NZ across The Warehouse, Warehouse Stationery & Noel Leeming. Efficiency and collaboration are cornerstones of our work culture, empowering us to adapt swiftly and work seamlessly together.
Job Description
As a Personal Assistant, you’ll be the heart and engine room behind your leaders ensuring seamless operations, clear communication, and exceptional organisation.
You’ll:
Own diary and inbox management
Coordinate meetings, travel and logistics with precision
Prepare agendas, presentations and documents/resources as required
Handle correspondence, capture actions and ensure timely follow-through and maintain accurate records
Assist with events, conferences and team activities
Assist with expense processing and invoice coding
Act as a trusted point of contact for senior internal and external stakeholders
Maintain confidentiality, professionalism and discretion at all times
You won’t just manage schedules, you’ll be a gate keeper for time, anticipate needs, and enable strategic impact.
Qualifications
You’re experienced, polished and unflappable.
3+ years’ PA or senior administration experience, ideally supporting multiple leaders
Advanced MS Office capability (Outlook, Word, Excel, PowerPoint)
Exceptional organisational and time management skills
Clear, confident written and verbal communication
Ability to juggle competing priorities in a dynamic environment
Professional, discreet and comfortable working in a fast-paced, complex environment
Experience supporting multiple senior leaders or working within a large corporate environment will set you apart. Exposure to project coordination or event management is a bonus too.
Additional Information
Working with The Warehouse Group | Tā mātou tāpaetanga
By being brand-led and retail-focused, we are intentional about having the right people in the right roles, allowing us to perform work that truly makes a difference. We offer a dynamic and supportive team environment working with like-minded people and can promise exciting work that makes an impact everyday!
Awesome Northcote location with views across the water, the all-important free car parking plus EV charging and on-site gym & cafe plus eligible for great discounts across our brands!
The Warehouse Group is constantly evolving and growing, this is a great opportunity to grow with us. If a role like this excites you, apply online and you might just land yourself the dream job!
#LI-SP1
💡 Quick Summary
Seeking a career-building opportunity? The Personal Assistants position is now open for candidates interested in the Event Management Jobs sector. This role in Auckland offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
