Job Description
We are seeking a highly organized and professional Personal Secretary to provide comprehensive administrative and personal support to a demanding executive. This role requires discretion, exceptional communication skills, and the ability to anticipate needs and proactively address challenges. The ideal candidate will be a proactive self-starter with a strong work ethic and a dedication to providing the highest level of support.
Key Responsibilities:
Executive Support:
Manage complex calendars, including scheduling meetings, appointments, and travel arrangements, often with short notice and international travel.
Coordinate domestic and international travel itineraries, including visas, travel insurance, and accommodation.
Prepare and manage expense reports.
Handle confidential and sensitive information with the utmost discretion.
Proactively identify and resolve potential scheduling conflicts and logistical issues.
Communication & Correspondence:
Draft, review, and edit correspondence, including emails, letters, presentations, and reports.
Screen and prioritize phone calls and emails.
Act as the primary point of contact for internal and external stakeholders.
Build and maintain strong relationships with colleagues, clients, and vendors.
Administrative Support:
Manage office supplies and equipment.
Maintain accurate and organized records.
Assist with special projects as needed.
Provide general administrative support to the executive's office.
International Travel Support:
Manage all aspects of international travel, including visa applications, travel insurance, and on-the-ground support in foreign countries.
Coordinate with local contacts and service providers in different countries.
Ensure the executive's comfort and safety during international travel.
Qualifications:
Proven experience as a Personal Secretary or Executive Assistant, preferably supporting senior-level executives.
Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
Strong written and verbal communication skills with impeccable grammar and attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and as part of a team.
Discretion and the ability to handle confidential information with the utmost sensitivity.
Flexibility to work occasional overtime and travel with the executive when required.
Fluency in English; additional language skills are a plus.
Benefits:
Competitive salary and benefits package.
Opportunity to work with a high-achieving executive.
Challenging and rewarding work environment.
Opportunity for professional growth and development.
Key Considerations for International Travel:
Ensure the Candidate has valid passports for all travel destinations.
Job Types: Full-time, Part-time
Pay: ₹15,000.00 - ₹25,000.00 per month
Expected hours: 5 per week
Schedule:
Monday to Friday
Morning shift
Weekend availability
Supplemental Pay:
Performance bonus
Experience:
total work: 1 year (Preferred)
Language:
Arabic (Preferred)
English (Preferred)
Work Location: In person
Key Responsibilities:
Executive Support:
Manage complex calendars, including scheduling meetings, appointments, and travel arrangements, often with short notice and international travel.
Coordinate domestic and international travel itineraries, including visas, travel insurance, and accommodation.
Prepare and manage expense reports.
Handle confidential and sensitive information with the utmost discretion.
Proactively identify and resolve potential scheduling conflicts and logistical issues.
Communication & Correspondence:
Draft, review, and edit correspondence, including emails, letters, presentations, and reports.
Screen and prioritize phone calls and emails.
Act as the primary point of contact for internal and external stakeholders.
Build and maintain strong relationships with colleagues, clients, and vendors.
Administrative Support:
Manage office supplies and equipment.
Maintain accurate and organized records.
Assist with special projects as needed.
Provide general administrative support to the executive's office.
International Travel Support:
Manage all aspects of international travel, including visa applications, travel insurance, and on-the-ground support in foreign countries.
Coordinate with local contacts and service providers in different countries.
Ensure the executive's comfort and safety during international travel.
Qualifications:
Proven experience as a Personal Secretary or Executive Assistant, preferably supporting senior-level executives.
Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
Strong written and verbal communication skills with impeccable grammar and attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and as part of a team.
Discretion and the ability to handle confidential information with the utmost sensitivity.
Flexibility to work occasional overtime and travel with the executive when required.
Fluency in English; additional language skills are a plus.
Benefits:
Competitive salary and benefits package.
Opportunity to work with a high-achieving executive.
Challenging and rewarding work environment.
Opportunity for professional growth and development.
Key Considerations for International Travel:
Ensure the Candidate has valid passports for all travel destinations.
Job Types: Full-time, Part-time
Pay: ₹15,000.00 - ₹25,000.00 per month
Expected hours: 5 per week
Schedule:
Monday to Friday
Morning shift
Weekend availability
Supplemental Pay:
Performance bonus
Experience:
total work: 1 year (Preferred)
Language:
Arabic (Preferred)
English (Preferred)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Personal Secretary position is now open for candidates interested in the Office Assistant Jobs sector. This role in Thiruvananthapuram offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
