Job Description
Location: Mumbai
Key Responsibilities
Administration
∙Vendor Management with good negotiation skills
∙Maintain proper documentation for administrative activities
∙Vehicle Management
∙Logistics coordination
Facility Management
∙Oversee operation and maintenance of infrastructure: office premises, electrical systems,
plumbing, etc.
∙Ensure workplace safety and fire safety
∙Supervise cleaning, pest control, and hygiene standards across office facilities
∙Coordinate preventive and breakdown maintenance with facility vendors.
∙Monitor energy consumption and implement cost-saving initiatives (LED lighting, etc.)
∙Oversee AMC contracts and ensure service levels are met
∙Taking care of indoor Plants
Vehicle Management
∙Manage company-owned cars
∙Schedule and supervise regular maintenance, servicing, and repairs of all vehicles.
∙Ensure compliance with RTO regulations, insurance renewals, PUC certificates, and other
statutory requirements.
∙Manage driver schedules, discipline, training, and performance.
∙Plan routes, allocate vehicles for staff/guest movements, and monitor fuel consumption.
∙Maintain vehicle usage records, logbooks, and expense reports.
∙Ensure timely replacement/upgrade of vehicles as per usage and lifecycle.
People & Vendor Coordination
∙Liaise with internal departments for admin, facility, and transport requirements.
∙Manage contracts with facility management companies, security agencies, transport vendors, and housekeeping providers.
Skills & Competencies
∙Strong organizational and multitasking skills.
∙Knowledge of facility and vehicle management systems and statutory compliances.
∙Problem-solving
∙Computer literate
∙English speaking
∙Adaptable to changing environment due to AI
Job Type: Full-time
Pay: ₹17,323.19 - ₹59,779.82 per month
Work Location: In person
Key Responsibilities
Administration
∙Vendor Management with good negotiation skills
∙Maintain proper documentation for administrative activities
∙Vehicle Management
∙Logistics coordination
Facility Management
∙Oversee operation and maintenance of infrastructure: office premises, electrical systems,
plumbing, etc.
∙Ensure workplace safety and fire safety
∙Supervise cleaning, pest control, and hygiene standards across office facilities
∙Coordinate preventive and breakdown maintenance with facility vendors.
∙Monitor energy consumption and implement cost-saving initiatives (LED lighting, etc.)
∙Oversee AMC contracts and ensure service levels are met
∙Taking care of indoor Plants
Vehicle Management
∙Manage company-owned cars
∙Schedule and supervise regular maintenance, servicing, and repairs of all vehicles.
∙Ensure compliance with RTO regulations, insurance renewals, PUC certificates, and other
statutory requirements.
∙Manage driver schedules, discipline, training, and performance.
∙Plan routes, allocate vehicles for staff/guest movements, and monitor fuel consumption.
∙Maintain vehicle usage records, logbooks, and expense reports.
∙Ensure timely replacement/upgrade of vehicles as per usage and lifecycle.
People & Vendor Coordination
∙Liaise with internal departments for admin, facility, and transport requirements.
∙Manage contracts with facility management companies, security agencies, transport vendors, and housekeeping providers.
Skills & Competencies
∙Strong organizational and multitasking skills.
∙Knowledge of facility and vehicle management systems and statutory compliances.
∙Problem-solving
∙Computer literate
∙English speaking
∙Adaptable to changing environment due to AI
Job Type: Full-time
Pay: ₹17,323.19 - ₹59,779.82 per month
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Personal/Executive Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
