Job Description
Full job description
Overview
12 months fixed term contract opportunity***
The PMO Analyst will report to the Program director and will support the Global Group Risk & Compliance function as it is undertaking a strengthening program aimed at uplifting the risk management capability maturity.
This role will support to drive changes in the business, operating and regulatory environment and establish and run a lean PMO capability to help maximise implementation success.
Key Accountabilities and main responsibilities
Strategic Focus
Ensure program delivery aligns with strategic objectives and organisational standards.
PMO Management
Develop and maintain PMO framework tools and templates to ensure they meet the evolving needs of the program.
Identify and support the implementation of continuous improvements to the PMO framework tools and templates.
Establish status reporting cadence by synthesising and extracting insights from status reports to communicate progress to key stakeholders.
Develop presentations for the Program Manager to identify areas for continuous improvement and ensure timely and accurate status updates.
Develop and maintain the program schedule, ensuring tasks are tracked and deadlines are met.
Identify potential scheduling conflicts and work with team members to resolve them.
Provide regular updates to stakeholders on schedule progress and any changes.
Prepare and distribute governance and management reports, ensuring they are accurate and timely.
Support the governance process by coordinating meetings, preparing agendas, and documenting decisions and actions.
Support the allocation and tracking of resources across the program, identifying and communicating resource gaps to the PM.
Identify and assess the management of Risks, Assumptions, Issues, and Dependencies (RAID). Ensure that RAID logs are maintained and updated regularly.
Support the PM to develop RAID mitigation plans and communicating them to stakeholders.
Organise and facilitate regular program meetings and ceremonies, such as stand-ups, retrospectives, and planning sessions, ensuring there is documentation and follow-up where appropriate.
People Leadership
Build and maintain strong relationships with internal and external stakeholders
Provide training and support to team members on the effective use of these tools and templates.
Build and maintain effective communication channels with internal and external stakeholders
Accurately and clearly convey timely information and ideas, using a style and manner of presentation appropriate to the target audience.
Fully conversant with the activities of the Enterprise Program Management Office and liaise effectively with key stakeholders
Manage issues with great sensitivity and confidentiality
Governance & Risk
Create and deliver risk mitigation strategies to anticipate, assess and resolve risks as they are encountered
Promoting a culture of risk and compliance awareness. Ensuring compliance with all regulations, industry standards and MPMS values.
Promote a best-practice culture within the business through training, education and compliance awareness.
The above list of key accountabilities is not an exhaustive list and may change from time-to-time based on business needs.
Experience & Personal Attributes
5+ years in a PMO or project support role within financial services, fund administration or risk/compliance programs.
Experience with project governance, reporting, and risk tracking.
Proficiency in project management tools (e.g., JIRA, Clarity, MS Project, MS Office Suite).
Self-starter, comfortable with ambiguity, dealing with diverse stakeholders and collaborative
Attention to detail and accuracy
Advanced analytical, problem solving skills, attention to detail with a commercial mindset
Advanced written and verbal communication skills
Advanced negotiation, influencing and conciliation skills
Excellent organisational and time management skills
Ability to organise and coordinate others
Demonstrated ability to manage multiple tasks and competing priorities whilst under pressure
Proven ability to work autonomously
Ability to work collaborative and enjoy working in an innovative environment.
Act with integrity and show care for the people you work with
MUFG Pension & Market Services is a global, digitally enabled business that empowers a brighter future by connecting millions of people with their assets – safely, securely and responsibly.
Through our two businesses MUFG Retirement Solutions and MUFG Corporate Markets, we partner with a diversified portfolio of global clients to provide robust, efficient and scalable services, purpose-built solutions and modern technology platforms that deliver world class outcomes and experiences.
A member of MUFG, a global financial group, we help manage regulatory complexity, improve data management and connect people with their assets, through exceptional user experience that leverages the expertise of our people combined with scalable technology, digital connectivity and data insights.
Overview
12 months fixed term contract opportunity***
The PMO Analyst will report to the Program director and will support the Global Group Risk & Compliance function as it is undertaking a strengthening program aimed at uplifting the risk management capability maturity.
This role will support to drive changes in the business, operating and regulatory environment and establish and run a lean PMO capability to help maximise implementation success.
Key Accountabilities and main responsibilities
Strategic Focus
Ensure program delivery aligns with strategic objectives and organisational standards.
PMO Management
Develop and maintain PMO framework tools and templates to ensure they meet the evolving needs of the program.
Identify and support the implementation of continuous improvements to the PMO framework tools and templates.
Establish status reporting cadence by synthesising and extracting insights from status reports to communicate progress to key stakeholders.
Develop presentations for the Program Manager to identify areas for continuous improvement and ensure timely and accurate status updates.
Develop and maintain the program schedule, ensuring tasks are tracked and deadlines are met.
Identify potential scheduling conflicts and work with team members to resolve them.
Provide regular updates to stakeholders on schedule progress and any changes.
Prepare and distribute governance and management reports, ensuring they are accurate and timely.
Support the governance process by coordinating meetings, preparing agendas, and documenting decisions and actions.
Support the allocation and tracking of resources across the program, identifying and communicating resource gaps to the PM.
Identify and assess the management of Risks, Assumptions, Issues, and Dependencies (RAID). Ensure that RAID logs are maintained and updated regularly.
Support the PM to develop RAID mitigation plans and communicating them to stakeholders.
Organise and facilitate regular program meetings and ceremonies, such as stand-ups, retrospectives, and planning sessions, ensuring there is documentation and follow-up where appropriate.
People Leadership
Build and maintain strong relationships with internal and external stakeholders
Provide training and support to team members on the effective use of these tools and templates.
Build and maintain effective communication channels with internal and external stakeholders
Accurately and clearly convey timely information and ideas, using a style and manner of presentation appropriate to the target audience.
Fully conversant with the activities of the Enterprise Program Management Office and liaise effectively with key stakeholders
Manage issues with great sensitivity and confidentiality
Governance & Risk
Create and deliver risk mitigation strategies to anticipate, assess and resolve risks as they are encountered
Promoting a culture of risk and compliance awareness. Ensuring compliance with all regulations, industry standards and MPMS values.
Promote a best-practice culture within the business through training, education and compliance awareness.
The above list of key accountabilities is not an exhaustive list and may change from time-to-time based on business needs.
Experience & Personal Attributes
5+ years in a PMO or project support role within financial services, fund administration or risk/compliance programs.
Experience with project governance, reporting, and risk tracking.
Proficiency in project management tools (e.g., JIRA, Clarity, MS Project, MS Office Suite).
Self-starter, comfortable with ambiguity, dealing with diverse stakeholders and collaborative
Attention to detail and accuracy
Advanced analytical, problem solving skills, attention to detail with a commercial mindset
Advanced written and verbal communication skills
Advanced negotiation, influencing and conciliation skills
Excellent organisational and time management skills
Ability to organise and coordinate others
Demonstrated ability to manage multiple tasks and competing priorities whilst under pressure
Proven ability to work autonomously
Ability to work collaborative and enjoy working in an innovative environment.
Act with integrity and show care for the people you work with
MUFG Pension & Market Services is a global, digitally enabled business that empowers a brighter future by connecting millions of people with their assets – safely, securely and responsibly.
Through our two businesses MUFG Retirement Solutions and MUFG Corporate Markets, we partner with a diversified portfolio of global clients to provide robust, efficient and scalable services, purpose-built solutions and modern technology platforms that deliver world class outcomes and experiences.
A member of MUFG, a global financial group, we help manage regulatory complexity, improve data management and connect people with their assets, through exceptional user experience that leverages the expertise of our people combined with scalable technology, digital connectivity and data insights.
💡 Quick Summary
Seeking a career-building opportunity? The PMO Analyst, Risk position is now open for candidates interested in the BPO Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in BPO Jobs is a plus.