WA Primary Health Alliance - WAPHA provided pay range
This range is provided by WA Primary Health Alliance - WAPHA. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range
A$87,000.00/yr - A$88,000.00/yr
Direct message the job poster from WA Primary Health Alliance - WAPHA

Ritika DhawanClick here to view Ritika Dhawan’s profile
Ritika Dhawan
Recruitment Consultant - People & Culture
About Us

WA Primary Health Alliance (WAPHA) is a not-for-profit organisation that operates 3 of the 31 Primary Health Networks (PHNs) spread across Australia. We are guided by our Strategic Plan 2023 - 2026.

Established in 2015, the PHN Program aims to strengthen and sustain primary health care through partnerships and strategies that demonstrate a one health system philosophy, improve people's access to services and hence their health outcomes.

We achieve our aims by:

Supporting general practice to deliver the highest quality patient care.
Funding local primary health care services based on community needs.
Connecting local services to simplify the health care system.
Having a strong emphasis on system reform.
Due to the nature of our funding and activities, WAPHA operates in a dynamic environment. Adaptability and flexibility are therefore necessary to respond to changes as they occur.

We encourage applications from every background and ability, including but not limited to, Aboriginal and Torres Strait Islander people, LGBTIQA+ people, people from multicultural backgrounds and people with disability.

Further information about our values, workplace and culture can be found at www.wapha.org.au/joinourteam/

About The role

We are seeking a dedicated and proactive PMO Coordinator to join our Business Planning and Improvement team. Reporting to the Manager - Business Systems & Assurance, the PMO Coordinator plays a pivotal role in establishing a robust and efficient Project Management Office (PMO) to support successful project outcomes across WAPHA.

This role is pivotal in ensuring that WAPHA's projects are managed effectively, contributing to the WAPHA's mission of delivering better health outcomes across Western Australia.

This role will be offered as an on-going position on a full-time basis and offers the flexibility to work from home and office.

Key tasks and responsibilities:

Oversee the transition of project governance, reporting, and PMO standards from other teams.
Collaborate with the Project Delivery & Change Management team to develop efficient systems for managing project documentation and establishing consistent PMO practices.
Train staff on PMO processes and standards, ensuring effective knowledge transfer within the team.
Manage PMO team meetings, facilitating effective communication within the PMO and with project teams.
Assist Project Managers with administrative tasks throughout the project lifecycle.
Consolidate and prepare standardised reports based on project team data.
Maintain the Project Repository as a central hub for knowledge resources.
Establish and manage a system for gathering feedback from project teams and identify areas for PMO process improvements.
Develop and maintain an accurate and up-to-date project portfolio.
Conduct regular portfolio reviews to assess project health and identify potential risks.
Prepare and distribute project portfolio performance reports to relevant stakeholders.
About you

To be considered for this role, candidates must meet the following selection criteria:

Essential experience and education

Minimum 2-3 years of experience in a PMO or project support role.
Proven ability to provide administrative and operational support to project teams and the PMO.
Strong relationship-building skills with project teams, stakeholders, and senior management.
Experience managing and organising project documentation, preparing reports, and utilising data for decision-making.
Experience with JIRA for project management and task tracking.
Preferred knowledge and skills

Understanding of project management frameworks and methodologies.
Basic knowledge of change management principles.
Strong attention to detail and effective time management skills.
Excellent written and verbal communication skills.
Proficiency in project management software and collaboration tools.
What we offer

Hybrid working arrangement that combines remote work (3-4 days per week) with office presence in our modern Subiaco office (1-2 days per week).
Commitment to employee development.
Salary packaging - WAPHA's arrangement allows for a maximum of $15,900 for general living expenses and $2,650 for entertainment benefits per fringe benefit tax year.
Professional development opportunities.
Employee Assistance Program.
Additional paid parental leave.
Gifted paid day off during Christmas shut down period.
Annual $200 health and wellbeing reimbursement scheme.
All employees have access to LinkedIn Learning.
Study leave options available.
Option to purchase additional leave.
13 weeks long service leave after 10 years of continuous services (accessible on a pro-rata basis after 7 years).
To Apply

Please submit your application by clicking the 'Apply' button.

Your application should include your CV along with a cover letter. The cover letter should outline your interest in working for WAPHA and address the selection criteria as outlined in the job advertisement demonstrating your skills and experience relevant to the requirements of this role.

Applications close Tuesday 3rd September 2024.

WAPHA reserves the right to commence shortlisting prior to the advertised close date.

For further information please email . Please note that applications must be submitted via the link provided - applications received by email will not be accepted.

Disclaimer- Internal employees should advise their line managers before applying.

Applicants must hold current, unrestricted working rights in Australia to be eligible for this role. Candidates without valid authorisation to work in Australia will not be considered. Compliance with all relevant employment laws and regulations is mandatory.