Job Description
Full job description
Programme Coordinator – School of Business Innovation & Leadership (0.5 FTE)
Whitecliffe
Whitecliffe is one of Aotearoa's leading creative and professional education institutions. Since 1984, we've been focused on one thing: turning ambition into a career. Our values — Integrity, Courage, Creativity, Belonging and Respect — are the foundation of everything we do.
About the Role
We're looking for a warm, organised, and proactive Programme Administrator to join our School of Business Innovation & Leadership in a part-time (0.5 FTE) capacity. This role enables and positively affects the postgraduate student experience, ensuring smooth programme operations and providing meaningful support to students and faculty alike.
What You Will Do
Programme Administration & Student Support
Monitor postgraduate student progress and provide timely, supportive communication to aid course completion
Act as the primary point of contact for postgraduate students regarding programme-related queries, schedules, and systems
Manage programme timetables and coordinate scheduling in collaboration with academic staff
Work with faculty and academic staff to address student performance concerns and facilitate appropriate interventions
Capstone Research Coordination & Support
Coordinate ethics approval processes where required
Assist with mentor communication and meeting setup with student groups
Organise final panels and facilitate engagement with lecturers and industry representatives
Seminar & Event Coordination
Finalise programmes for seminars and distribute communications to students in a timely manner
Manage all logistical requirements including catering, stationery, printing, and room setup for smooth event delivery
Liaise with IT to confirm technical requirements ahead of each event
Communicate with guest speakers to confirm attendance, collect presentations, and coordinate any specific requirements
Coordinate guest lectures and workshops, ensuring a high-quality experience for students and speakers alike
What You Will Bring
A bachelor's degree in business, project management, administration, or a related field
Experience developing systems and processes that improve operational efficiency
Strong organisational skills with the ability to stay calm and solutions-focused under pressure
Excellent written and verbal communication skills, with the ability to engage clearly and positively with a diverse student cohort
Genuine empathy and compassion in supporting students through their postgraduate journey
Confidence working with scheduling tools, project management software, and student administration systems
Who You Are
You work well independently and collaboratively and are someone who takes pride in the details. You find satisfaction in creating smooth, well-run environments for others to thrive in. You bring warmth and professionalism to every interaction — whether you're coordinating a guest speaker, following up with a student, or setting up for a seminar.
Programme Coordinator – School of Business Innovation & Leadership (0.5 FTE)
Whitecliffe
Whitecliffe is one of Aotearoa's leading creative and professional education institutions. Since 1984, we've been focused on one thing: turning ambition into a career. Our values — Integrity, Courage, Creativity, Belonging and Respect — are the foundation of everything we do.
About the Role
We're looking for a warm, organised, and proactive Programme Administrator to join our School of Business Innovation & Leadership in a part-time (0.5 FTE) capacity. This role enables and positively affects the postgraduate student experience, ensuring smooth programme operations and providing meaningful support to students and faculty alike.
What You Will Do
Programme Administration & Student Support
Monitor postgraduate student progress and provide timely, supportive communication to aid course completion
Act as the primary point of contact for postgraduate students regarding programme-related queries, schedules, and systems
Manage programme timetables and coordinate scheduling in collaboration with academic staff
Work with faculty and academic staff to address student performance concerns and facilitate appropriate interventions
Capstone Research Coordination & Support
Coordinate ethics approval processes where required
Assist with mentor communication and meeting setup with student groups
Organise final panels and facilitate engagement with lecturers and industry representatives
Seminar & Event Coordination
Finalise programmes for seminars and distribute communications to students in a timely manner
Manage all logistical requirements including catering, stationery, printing, and room setup for smooth event delivery
Liaise with IT to confirm technical requirements ahead of each event
Communicate with guest speakers to confirm attendance, collect presentations, and coordinate any specific requirements
Coordinate guest lectures and workshops, ensuring a high-quality experience for students and speakers alike
What You Will Bring
A bachelor's degree in business, project management, administration, or a related field
Experience developing systems and processes that improve operational efficiency
Strong organisational skills with the ability to stay calm and solutions-focused under pressure
Excellent written and verbal communication skills, with the ability to engage clearly and positively with a diverse student cohort
Genuine empathy and compassion in supporting students through their postgraduate journey
Confidence working with scheduling tools, project management software, and student administration systems
Who You Are
You work well independently and collaboratively and are someone who takes pride in the details. You find satisfaction in creating smooth, well-run environments for others to thrive in. You bring warmth and professionalism to every interaction — whether you're coordinating a guest speaker, following up with a student, or setting up for a seminar.
💡 Quick Summary
Seeking a career-building opportunity? The Postgraduate Programme Coordinator position is now open for candidates interested in the Event Management Jobs sector. This role in Auckland offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
