Job Description
Job type
Full-time
Location
Sydney NSW
Benefits
Pulled from the full job description
Parental leave
Annual leave
Full job description
The Role
We have a rewarding opportunity for an experienced legal secretary to join our market-leading Public Sector team in Sydney as a Practice Administrator (PA) on a full-time, permanent basis.
In this pivotal role, you will provide high quality administrative and secretarial support to a Partner and team of lawyers. This role also offers the opportunity to gain hands-on experience with coordinating client events and other business development initiatives. This high-performing team is regarded as the leading Public Sector practice in Australia, with a reputation for providing the highest quality legal services to public sector clients spanning all levels of government.
At Clayton Utz, we promote a friendly and positive team culture where you are encouraged and enabled to bring your true self to work. We offer a flexible and rewarding work environment that fosters collaboration and collegiality .
Key responsibilities
In this varied role, you will be responsible for:
Working closely with a team of fee-earners to support with general administrative tasks, client management, timesheets and other ad hoc tasks to deliver exceptional service to our clients.
General accounts management, client reporting and monthly billing.
Corresponding and coordinating with clients, counsel, consultants and internal Clayton Utz teams including Finance and IT.
Preparation of presentations, correspondence and similar documents.
File and matter management, including conflict checking, matter opening and closing.
Proactively managing telephones, email, electronic diaries and voicemail for the Partner and team members.
Organising meetings and travel.
Supporting our Clients and Markets team with events coordination and general business development initiatives.
Skills & Experience
To be successful in this role, you will have:
Minimum 5 years’ experience in a legal secretarial role supporting Partners or C-level executives in a law firm or similar professional services firm.
Experience with events coordination will be highly regarded.
Ability to show initiative and take responsibility for daily tasks.
A positive, friendly, solutions and team-focused mindset.
Excellent written and verbal communication skills.
A flexible and collaborative approach to working with different stakeholders and their unique styles.
An organised, efficient approach to administrative tasks with the ability to effectively prioritise to meet deadlines.
Experience with client billing processes, including using Aderant / CMS or similar financial software.
Advanced skills with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Why Clayton Utz?
Impactful Work: Clayton Utz is one of Australia's leading legal and professional services firms, known for our excellence in delivering industry and market shaping service to our domestic and global clients.
Support for your health and wellbeing: A truly flexible working environment empowering you to work in a way that suits your needs, a variety of paid leave and other support initiatives to support yours and your family's wellbeing, and access to a wide range of benefits through our partnership with AIA Vitality.
Culture and Environment: Be part of a truly collegiate workplace that values connection and collaboration. Clayton Utz is known amongst the Australian professional services landscape for its diverse and inclusive culture.
Reward and Recognition: Market-leading financial incentives including a competitive remuneration and bonus structure that rewards high performance. We also offer up to 26 weeks paid parental leave with paid superannuation, with flexibility and inclusivity in mind.
How to Apply?
We prefer to work directly with candidates, if you are interested in this role, contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.
Consultant Contact Details
Nicole St John, (02) 9353 4928
Accessibility and Inclusion
We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to
recruitmentsupport@claytonutz.com
.
For more information on Clayton Utz, please visit
www.claytonutz.com
Agency submissions
Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.
Full-time
Location
Sydney NSW
Benefits
Pulled from the full job description
Parental leave
Annual leave
Full job description
The Role
We have a rewarding opportunity for an experienced legal secretary to join our market-leading Public Sector team in Sydney as a Practice Administrator (PA) on a full-time, permanent basis.
In this pivotal role, you will provide high quality administrative and secretarial support to a Partner and team of lawyers. This role also offers the opportunity to gain hands-on experience with coordinating client events and other business development initiatives. This high-performing team is regarded as the leading Public Sector practice in Australia, with a reputation for providing the highest quality legal services to public sector clients spanning all levels of government.
At Clayton Utz, we promote a friendly and positive team culture where you are encouraged and enabled to bring your true self to work. We offer a flexible and rewarding work environment that fosters collaboration and collegiality .
Key responsibilities
In this varied role, you will be responsible for:
Working closely with a team of fee-earners to support with general administrative tasks, client management, timesheets and other ad hoc tasks to deliver exceptional service to our clients.
General accounts management, client reporting and monthly billing.
Corresponding and coordinating with clients, counsel, consultants and internal Clayton Utz teams including Finance and IT.
Preparation of presentations, correspondence and similar documents.
File and matter management, including conflict checking, matter opening and closing.
Proactively managing telephones, email, electronic diaries and voicemail for the Partner and team members.
Organising meetings and travel.
Supporting our Clients and Markets team with events coordination and general business development initiatives.
Skills & Experience
To be successful in this role, you will have:
Minimum 5 years’ experience in a legal secretarial role supporting Partners or C-level executives in a law firm or similar professional services firm.
Experience with events coordination will be highly regarded.
Ability to show initiative and take responsibility for daily tasks.
A positive, friendly, solutions and team-focused mindset.
Excellent written and verbal communication skills.
A flexible and collaborative approach to working with different stakeholders and their unique styles.
An organised, efficient approach to administrative tasks with the ability to effectively prioritise to meet deadlines.
Experience with client billing processes, including using Aderant / CMS or similar financial software.
Advanced skills with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Why Clayton Utz?
Impactful Work: Clayton Utz is one of Australia's leading legal and professional services firms, known for our excellence in delivering industry and market shaping service to our domestic and global clients.
Support for your health and wellbeing: A truly flexible working environment empowering you to work in a way that suits your needs, a variety of paid leave and other support initiatives to support yours and your family's wellbeing, and access to a wide range of benefits through our partnership with AIA Vitality.
Culture and Environment: Be part of a truly collegiate workplace that values connection and collaboration. Clayton Utz is known amongst the Australian professional services landscape for its diverse and inclusive culture.
Reward and Recognition: Market-leading financial incentives including a competitive remuneration and bonus structure that rewards high performance. We also offer up to 26 weeks paid parental leave with paid superannuation, with flexibility and inclusivity in mind.
How to Apply?
We prefer to work directly with candidates, if you are interested in this role, contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.
Consultant Contact Details
Nicole St John, (02) 9353 4928
Accessibility and Inclusion
We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to
recruitmentsupport@claytonutz.com
.
For more information on Clayton Utz, please visit
www.claytonutz.com
Agency submissions
Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.
💡 Quick Summary
Seeking a career-building opportunity? The Practice Administrator (Legal Secretary) - Public Sector Disputes position is now open for candidates interested in the Office Assistant Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
