Job Description
Practice Assistant
Your role
You'll be a part of our Practice Support team and work closely with legal operatives and Practice Executives to provide administrative and operational assistance across a diverse range of tasks in our Perth office.
At Allens, our structure means you'll work as part of our Central Support Team to action business critical administrative based tasks sent through from legal operatives and Practice Executives.
As a Practice Assistant, you will:
Provide operational support to legal operatives within the firm, adapting to the changing needs of the role and the business.
Provide administrative support including, but not limited to, generating reports, expense management, document amendments and document management (including printing, filing and archiving).
Support the firm's client relationship management software, record business development activities, maintain accurate contact records, project management and assist with client reporting.
Provide administrative support with client pitches.
Assist with the coordination of client events.
Set up and coordinate new clients and matters using the matter planning tools.
Provide administrative support with matter financials, assisting with the monthly billing process: creating and amending billing narratives and drafting/finalising bills.
This is a permanent, full-time opportunity. Hybrid working (60% in the office) is how we work however flexibility matters at Allens, so if you are seeking hybrid working or are looking for flexibility in your work, we would be happy to discuss what arrangements would work best for you.
About you
You will have:
Experience in a similar role, ideally within a law firm (we are also open to experience within finance, accounting or other professional services firms)
A high level of skill and accuracy with software including Microsoft applications (Word, Outlook, PowerPoint, Excel), DocCorp and any other document management software utilised by the firm.
The ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately.
High level of accuracy and attention to detail, with the flexibility to organise and prioritise work independently and deliver to tight deadlines.
The ability to work well within a team environment.
A story to tell - our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences from across gender and gender identity, ****** orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applications from all passionate applicants.
Your development
In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.
Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.
Our perks
Our benefits include:
Financial: market competitive fixed remuneration, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families.
Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible
parental leave policy
– 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.
Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.
How to apply?
We'd love to hear from you so please click "apply now"!
At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, ****** orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at
careers@allens.com.au
. We encourage applicants from all backgrounds, so if you're excited about this role but your past experience doesn't align, please express your interest by emailing us at
careers@allens.com.au
. The right role for you might be just around the corner!
At Allens, we've been building legal careers for 200 years; longer than any other firm in Australia. The impact of our people extends to almost every sphere of business, government, the judiciary and the wider legal profession. We continue to provide opportunities for people from diverse backgrounds to build outstanding careers and shape the world around them.
Through our alliance with Linklaters, we work in a global network of 40 offices in 25 countries. Our size and global reach provide exceptional opportunities for career development, including both on-the-job learning and formal training and development opportunities.
Our commitment to high performance is balanced with a focus on wellbeing, with a culture that's inclusive, supportive and collaborative. We prioritise connection and value the unique contribution of everyone at the firm.
We're proud to hold some of the world's longest ongoing client relationships, stretching back more than 180 years.
Your role
You'll be a part of our Practice Support team and work closely with legal operatives and Practice Executives to provide administrative and operational assistance across a diverse range of tasks in our Perth office.
At Allens, our structure means you'll work as part of our Central Support Team to action business critical administrative based tasks sent through from legal operatives and Practice Executives.
As a Practice Assistant, you will:
Provide operational support to legal operatives within the firm, adapting to the changing needs of the role and the business.
Provide administrative support including, but not limited to, generating reports, expense management, document amendments and document management (including printing, filing and archiving).
Support the firm's client relationship management software, record business development activities, maintain accurate contact records, project management and assist with client reporting.
Provide administrative support with client pitches.
Assist with the coordination of client events.
Set up and coordinate new clients and matters using the matter planning tools.
Provide administrative support with matter financials, assisting with the monthly billing process: creating and amending billing narratives and drafting/finalising bills.
This is a permanent, full-time opportunity. Hybrid working (60% in the office) is how we work however flexibility matters at Allens, so if you are seeking hybrid working or are looking for flexibility in your work, we would be happy to discuss what arrangements would work best for you.
About you
You will have:
Experience in a similar role, ideally within a law firm (we are also open to experience within finance, accounting or other professional services firms)
A high level of skill and accuracy with software including Microsoft applications (Word, Outlook, PowerPoint, Excel), DocCorp and any other document management software utilised by the firm.
The ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately.
High level of accuracy and attention to detail, with the flexibility to organise and prioritise work independently and deliver to tight deadlines.
The ability to work well within a team environment.
A story to tell - our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences from across gender and gender identity, ****** orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applications from all passionate applicants.
Your development
In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.
Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.
Our perks
Our benefits include:
Financial: market competitive fixed remuneration, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families.
Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible
parental leave policy
– 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.
Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.
How to apply?
We'd love to hear from you so please click "apply now"!
At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, ****** orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at
careers@allens.com.au
. We encourage applicants from all backgrounds, so if you're excited about this role but your past experience doesn't align, please express your interest by emailing us at
careers@allens.com.au
. The right role for you might be just around the corner!
At Allens, we've been building legal careers for 200 years; longer than any other firm in Australia. The impact of our people extends to almost every sphere of business, government, the judiciary and the wider legal profession. We continue to provide opportunities for people from diverse backgrounds to build outstanding careers and shape the world around them.
Through our alliance with Linklaters, we work in a global network of 40 offices in 25 countries. Our size and global reach provide exceptional opportunities for career development, including both on-the-job learning and formal training and development opportunities.
Our commitment to high performance is balanced with a focus on wellbeing, with a culture that's inclusive, supportive and collaborative. We prioritise connection and value the unique contribution of everyone at the firm.
We're proud to hold some of the world's longest ongoing client relationships, stretching back more than 180 years.
💡 Quick Summary
Seeking a career-building opportunity? The Practice Assistant position is now open for candidates interested in the Back Office Jobs sector. This role in Western Australia offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
