Job Description
Practice Assistant (Document Specialist)
Your role
You'll be a part of our Practice Support team and work closely with legal operatives and Practice Executives to provide administrative and operational assistance across a diverse range of tasks in our Sydney, Melbourne, Perth and Brisbane office.
The Document Specialist sits within the Central Support Team and provides specialist document assistance across a diverse range of tasks within Central Support.
As a Document Specialist, you will:
Demonstrate an advanced level of skill and accuracy for all relevant document production software including Microsoft applications (Word, Outlook, PowerPoint, Excel, Visio) and any other document management software utilised by the firm.
Work within document templates and styles, with high levels of complex document manipulation and formatting, to produce high quality documentation.
Transcribe audio files.
Provide operational support within Central Support to legal operatives within the firm, adapting to the changing needs of the role and the business.
Work as a national team to deliver high quality work on time by drawing on appropriate resources, technical products and skills within the team.
Problem solve and come up with solutions for technical issues that arise.
Work collaboratively with members within and outside of Practice Support to ensure high quality work and standard of services is delivered to all internal and external stakeholders.
Have a can do and proactive approach, including accepting tasks outside of the general scope of duties.
Develop relationships with legal operatives and within the broader Practice Support team.
This is a permanent, full-time opportunity. Hybrid working (60% in the office) is how we work however flexibility matters at Allens, so if you are seeking hybrid working or are looking for flexibility in your work, we would be happy to discuss what arrangements would work best for you.
About you
You will have:
Experience in a similar role, ideally within a law firm (we are also open to experience in finance, accounting or other professional services firms).
A tech-savvy mindset with a passion for technology and the ability to quickly learn and adjust to new technologies.
Strong organisational skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders.
Experience creating charts, diagrams, flow charts and desktop publishing in PowerPoint and Visio would be advantageous
A high degree of initiative, proactivity and problem solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems and work practices.
A desire to learn, grow, network and mentor others.
A story to tell - our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences from across gender and gender identity, ****** orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applications from all passionate applicants.
Your development
In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.
Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.
Our perks
Our benefits include:
Financial: market competitive fixed remuneration; generous incentive plan that recognises both billable and broader contribution, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible
parental leave policy
– 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.
Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.
How to apply?
We'd love to hear from you so please click "apply now"!
At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, ****** orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at
[email protected]
. We encourage applicants from all backgrounds, so if you're excited about this role but your past experience doesn't align, please express your interest by emailing us at
[email protected]
. The right role for you might be just around the corner!
At Allens, we've been building legal careers for 200 years; longer than any other firm in Australia. The impact of our people extends to almost every sphere of business, government, the judiciary and the wider legal profession. We continue to provide opportunities for people from diverse backgrounds to build outstanding careers and shape the world around them.
Through our alliance with Linklaters, we work in a global network of 41 offices in 26 countries. Our size and global reach provide exceptional opportunities for career development, including both on-the-job learning and formal training and development opportunities.
Our commitment to high performance is balanced with a focus on wellbeing, with a culture that's inclusive, supportive and collaborative. We prioritise connection and value the unique contribution of everyone at the firm.
We're proud to hold some of the world's longest ongoing client relationships, some of which stretch back almost 170 years, and our client base includes 55 of the world's top 100 companies and more than 75 of Australia's top 100 companies.
Your role
You'll be a part of our Practice Support team and work closely with legal operatives and Practice Executives to provide administrative and operational assistance across a diverse range of tasks in our Sydney, Melbourne, Perth and Brisbane office.
The Document Specialist sits within the Central Support Team and provides specialist document assistance across a diverse range of tasks within Central Support.
As a Document Specialist, you will:
Demonstrate an advanced level of skill and accuracy for all relevant document production software including Microsoft applications (Word, Outlook, PowerPoint, Excel, Visio) and any other document management software utilised by the firm.
Work within document templates and styles, with high levels of complex document manipulation and formatting, to produce high quality documentation.
Transcribe audio files.
Provide operational support within Central Support to legal operatives within the firm, adapting to the changing needs of the role and the business.
Work as a national team to deliver high quality work on time by drawing on appropriate resources, technical products and skills within the team.
Problem solve and come up with solutions for technical issues that arise.
Work collaboratively with members within and outside of Practice Support to ensure high quality work and standard of services is delivered to all internal and external stakeholders.
Have a can do and proactive approach, including accepting tasks outside of the general scope of duties.
Develop relationships with legal operatives and within the broader Practice Support team.
This is a permanent, full-time opportunity. Hybrid working (60% in the office) is how we work however flexibility matters at Allens, so if you are seeking hybrid working or are looking for flexibility in your work, we would be happy to discuss what arrangements would work best for you.
About you
You will have:
Experience in a similar role, ideally within a law firm (we are also open to experience in finance, accounting or other professional services firms).
A tech-savvy mindset with a passion for technology and the ability to quickly learn and adjust to new technologies.
Strong organisational skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders.
Experience creating charts, diagrams, flow charts and desktop publishing in PowerPoint and Visio would be advantageous
A high degree of initiative, proactivity and problem solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems and work practices.
A desire to learn, grow, network and mentor others.
A story to tell - our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences from across gender and gender identity, ****** orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applications from all passionate applicants.
Your development
In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.
Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.
Our perks
Our benefits include:
Financial: market competitive fixed remuneration; generous incentive plan that recognises both billable and broader contribution, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible
parental leave policy
– 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.
Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.
How to apply?
We'd love to hear from you so please click "apply now"!
At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, ****** orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at
[email protected]
. We encourage applicants from all backgrounds, so if you're excited about this role but your past experience doesn't align, please express your interest by emailing us at
[email protected]
. The right role for you might be just around the corner!
At Allens, we've been building legal careers for 200 years; longer than any other firm in Australia. The impact of our people extends to almost every sphere of business, government, the judiciary and the wider legal profession. We continue to provide opportunities for people from diverse backgrounds to build outstanding careers and shape the world around them.
Through our alliance with Linklaters, we work in a global network of 41 offices in 26 countries. Our size and global reach provide exceptional opportunities for career development, including both on-the-job learning and formal training and development opportunities.
Our commitment to high performance is balanced with a focus on wellbeing, with a culture that's inclusive, supportive and collaborative. We prioritise connection and value the unique contribution of everyone at the firm.
We're proud to hold some of the world's longest ongoing client relationships, some of which stretch back almost 170 years, and our client base includes 55 of the world's top 100 companies and more than 75 of Australia's top 100 companies.
💡 Quick Summary
Seeking a career-building opportunity? The Practice Assistant (Document Specialist) position is now open for candidates interested in the Office Assistant Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
