Job Description
Job Title: Senior Production & Operations Executive
Location: NCR (Delhi, Gurgaon, Noida)
Industry: Event Management
Experience: 8-12 years
Job Summary:
We are looking for a dynamic and experienced Senior Production & Operations Executive with strong vendor connections across NCR. The role involves complete ownership of event production — from concept execution and budgeting to on-ground implementation and vendor management. The ideal candidate will bring creative ideas to life through efficient planning, strong market knowledge, and cost-effective operations.
Key Responsibilities:Production & Operations
● Manage and supervise the complete production cycle for corporate, social, and experiential events.
● Convert creative concepts into tangible setups — including fabrication, stage design, branding, décor, and experiential installations (POPs).
● Oversee on-ground setups, logistics, and technical executions, ensuring flawless delivery.
● Conduct market and material research to find cost-effective and innovative solutions for event elements and props.
● Handle on-ground purchasing for materials, fabrication items, and last-minute event requirements.
Budgeting & Financial Management
● Prepare detailed event budgets, cost sheets, and client quotations
● Work closely with management to maintain healthy profit margins on every project.
● Negotiate rates with vendors and suppliers to optimize cost efficiency without compromising quality.
● Track and reconcile event expenses post-production to ensure profitability and transparency.
Vendor & Team Coordination
● Maintain and expand a strong vendor and supplier database across NCR.
● Coordinate with vendors for fabrication, sound, lights, stage, AV, printing, logistics, and manpower.
● Supervise on-ground production teams and ensure adherence to timelines and quality standards.
Research & Development
● Conduct in-depth research for artists, performers, emcees, speakers, and other event talent as per client needs.
● Explore innovative materials, technologies, and vendors to bring new ideas and experiences to life.
● Source and evaluate new event trends, formats, and execution methods for creative enhancement.
Client Coordination & Reporting
● Collaborate with client servicing and creative teams to ensure alignment with client expectations.
● Manage production timelines, deliverables, and real-time issue resolution during events.
● Prepare post-event reports including financial summaries, learnings, and vendor evaluations.
Requirements:
● Bachelor’s degree in Event Management, Production, or a related field.
● 8+ years of experience in event production, operations, and budgeting.
● Proven experience in cost estimation, vendor negotiation, and maintaining profit margins.
● Strong connections with local vendors, suppliers, and production houses in NCR.
● Excellent understanding of stage design, fabrication, lighting, AV setups, and décor.
● Strong organizational, multitasking, and leadership skills.
● Proficiency in MS Office, Excel (for cost sheets), and event management tools.
● Willingness to travel and work flexible hours, including weekends and late nights during events.
Preferred Attributes:
● Strategic thinker with a creative and practical approach to execution.
● Excellent negotiation and interpersonal communication skills.
● Strong sense of ownership and accountability for project delivery.
● Up to date with latest event trends, technologies, and vendors in the industry.
Location: NCR (Delhi, Gurgaon, Noida)
Industry: Event Management
Experience: 8-12 years
Job Summary:
We are looking for a dynamic and experienced Senior Production & Operations Executive with strong vendor connections across NCR. The role involves complete ownership of event production — from concept execution and budgeting to on-ground implementation and vendor management. The ideal candidate will bring creative ideas to life through efficient planning, strong market knowledge, and cost-effective operations.
Key Responsibilities:Production & Operations
● Manage and supervise the complete production cycle for corporate, social, and experiential events.
● Convert creative concepts into tangible setups — including fabrication, stage design, branding, décor, and experiential installations (POPs).
● Oversee on-ground setups, logistics, and technical executions, ensuring flawless delivery.
● Conduct market and material research to find cost-effective and innovative solutions for event elements and props.
● Handle on-ground purchasing for materials, fabrication items, and last-minute event requirements.
Budgeting & Financial Management
● Prepare detailed event budgets, cost sheets, and client quotations
● Work closely with management to maintain healthy profit margins on every project.
● Negotiate rates with vendors and suppliers to optimize cost efficiency without compromising quality.
● Track and reconcile event expenses post-production to ensure profitability and transparency.
Vendor & Team Coordination
● Maintain and expand a strong vendor and supplier database across NCR.
● Coordinate with vendors for fabrication, sound, lights, stage, AV, printing, logistics, and manpower.
● Supervise on-ground production teams and ensure adherence to timelines and quality standards.
Research & Development
● Conduct in-depth research for artists, performers, emcees, speakers, and other event talent as per client needs.
● Explore innovative materials, technologies, and vendors to bring new ideas and experiences to life.
● Source and evaluate new event trends, formats, and execution methods for creative enhancement.
Client Coordination & Reporting
● Collaborate with client servicing and creative teams to ensure alignment with client expectations.
● Manage production timelines, deliverables, and real-time issue resolution during events.
● Prepare post-event reports including financial summaries, learnings, and vendor evaluations.
Requirements:
● Bachelor’s degree in Event Management, Production, or a related field.
● 8+ years of experience in event production, operations, and budgeting.
● Proven experience in cost estimation, vendor negotiation, and maintaining profit margins.
● Strong connections with local vendors, suppliers, and production houses in NCR.
● Excellent understanding of stage design, fabrication, lighting, AV setups, and décor.
● Strong organizational, multitasking, and leadership skills.
● Proficiency in MS Office, Excel (for cost sheets), and event management tools.
● Willingness to travel and work flexible hours, including weekends and late nights during events.
Preferred Attributes:
● Strategic thinker with a creative and practical approach to execution.
● Excellent negotiation and interpersonal communication skills.
● Strong sense of ownership and accountability for project delivery.
● Up to date with latest event trends, technologies, and vendors in the industry.
💡 Quick Summary
Seeking a career-building opportunity? The Production & Operations Executive - Event Management position is now open for candidates interested in the Event Management Jobs sector. This role in Gurgaon offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
