Job Description
Full job description
Position Value Proposition
The Production Planning Backlog Coordinator plays a key role in supporting the production planning team by assisting with the building of and maintaining detailed backlogs and associated tracking tools. This position assists in the Department goal of ensuring that the fabrication schedule is well-organized, measurable, and aligned with organizational goals. This role is ideal for an individual who enjoys structure, data, and working closely with a team to optimize operations.
Core Responsibilities
Assist in the creation and maintenance of fabrication backlogs using Microsoft Project and Microsoft Excel.
Aid in developing tools and templates in Excel for tracking production.
Coordinate with planners and other internal stakeholders to ensure the backlog is accurate and up to date.
Support weekly and monthly reporting by preparing visual dashboards and spreadsheets for leadership review.
Learn and adapt to company-specific Microsoft Project workflows.
Maintain logs and documentation.
Participate in ongoing process improvement efforts within the Production Planning team.
Provide general administrative and data support to the Production Planning Manager as needed.
Perform other related duties as assigned by management.
ADDITIONAL DUTIES & RESPONSIBILITIES:
(This job description is not an exclusive or exhaustive list of all job responsibilities and functions that an employee in this position may be asked to perform. Above statements describe the general nature and level of work being performed, duties and responsibilities can be changed, expanded, reduced or delegated by management to meet the business needs of the company)
Required qualifications (Knowledge, Skills, and Abilities) to perform essential functions of this position:
Strong proficiency in Microsoft Excel (formulas, formatting, charts, etc.).
Familiarity with other Microsoft Office programs including Word, Outlook, and Windows OS.
Ability to learn and work within Microsoft Project.
Basic understanding of project scheduling concepts is a plus.
Strong attention to detail and organizational skills.
Effective written and verbal communication.
Willingness to take initiative and follow through on assigned tasks.
Comfort working in a team-oriented office environment with occasional exposure to shop operations.
Core Competencies:
Attention to Detail - Meticulous and thorough in all aspects of a task, ensuring accuracy and completeness. Able to focus on small details to prevent errors and maintain a high level of quality in the final product.
Planning - Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; develops schedules and task/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results.
Organizing - Can pull resources (people, funding, material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.
Initiative - takes action to improve a situation without waiting for ******** instructions; understands how one's own actions relate to the company’s and department’s strategic goals; recognizes and responds to opportunities to reach a goal; seeks new and improved techniques, solutions, and approaches to completing assignments.
Time Management - Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.
Problem Solving - Uses rigorous logic and methods to identify problems.
Adaptability - The willingness and ability to adjust to new situations, changes, and challenges. This includes being flexible and open to learning new skills and approaches.
Team Collaboration - Can quickly find common ground and solve problems for the good of all; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of noise; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peers.
Communication - Is able to communicate clearly and succinctly in a variety of settings and styles; can get messages across that have the desired effect.
Functional/Technical Skills - Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
Accountability - takes responsibility for all work activities and personal actions; follows through on commitments; implements decisions that have been agreed upon; maintains confidentiality with sensitive information; acknowledges and learns from mistakes without blaming others; recognizes the impact of one’s behavior on others.
Work Experience
1–3 years of experience working with Microsoft Excel and other Microsoft Office tools in a business or office environment.
Education/Training
High school diploma or equivalent and 3 years of work experience required.
Software & Technology
Microsoft Excel (required)
Microsoft Word
Microsoft Outlook
Microsoft Windows
Microsoft Project (training will be provided)
Familiarity with SharePoint or other collaboration tools is a plus
Work Environment
Position requires as many hours needed to fulfill the daily and weekly obligations required to carry out the functions. This position is generally indoors in a climate-controlled office. However, occasional exposure to production environments during routine collaboration.
Reasonable accommodations may be made upon request for those who have disabilities that qualify under the American with Disabilities Act.
Schuff Steel is an Equal Opportunity Employer.
Position Value Proposition
The Production Planning Backlog Coordinator plays a key role in supporting the production planning team by assisting with the building of and maintaining detailed backlogs and associated tracking tools. This position assists in the Department goal of ensuring that the fabrication schedule is well-organized, measurable, and aligned with organizational goals. This role is ideal for an individual who enjoys structure, data, and working closely with a team to optimize operations.
Core Responsibilities
Assist in the creation and maintenance of fabrication backlogs using Microsoft Project and Microsoft Excel.
Aid in developing tools and templates in Excel for tracking production.
Coordinate with planners and other internal stakeholders to ensure the backlog is accurate and up to date.
Support weekly and monthly reporting by preparing visual dashboards and spreadsheets for leadership review.
Learn and adapt to company-specific Microsoft Project workflows.
Maintain logs and documentation.
Participate in ongoing process improvement efforts within the Production Planning team.
Provide general administrative and data support to the Production Planning Manager as needed.
Perform other related duties as assigned by management.
ADDITIONAL DUTIES & RESPONSIBILITIES:
(This job description is not an exclusive or exhaustive list of all job responsibilities and functions that an employee in this position may be asked to perform. Above statements describe the general nature and level of work being performed, duties and responsibilities can be changed, expanded, reduced or delegated by management to meet the business needs of the company)
Required qualifications (Knowledge, Skills, and Abilities) to perform essential functions of this position:
Strong proficiency in Microsoft Excel (formulas, formatting, charts, etc.).
Familiarity with other Microsoft Office programs including Word, Outlook, and Windows OS.
Ability to learn and work within Microsoft Project.
Basic understanding of project scheduling concepts is a plus.
Strong attention to detail and organizational skills.
Effective written and verbal communication.
Willingness to take initiative and follow through on assigned tasks.
Comfort working in a team-oriented office environment with occasional exposure to shop operations.
Core Competencies:
Attention to Detail - Meticulous and thorough in all aspects of a task, ensuring accuracy and completeness. Able to focus on small details to prevent errors and maintain a high level of quality in the final product.
Planning - Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; develops schedules and task/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results.
Organizing - Can pull resources (people, funding, material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.
Initiative - takes action to improve a situation without waiting for ******** instructions; understands how one's own actions relate to the company’s and department’s strategic goals; recognizes and responds to opportunities to reach a goal; seeks new and improved techniques, solutions, and approaches to completing assignments.
Time Management - Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.
Problem Solving - Uses rigorous logic and methods to identify problems.
Adaptability - The willingness and ability to adjust to new situations, changes, and challenges. This includes being flexible and open to learning new skills and approaches.
Team Collaboration - Can quickly find common ground and solve problems for the good of all; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of noise; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peers.
Communication - Is able to communicate clearly and succinctly in a variety of settings and styles; can get messages across that have the desired effect.
Functional/Technical Skills - Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
Accountability - takes responsibility for all work activities and personal actions; follows through on commitments; implements decisions that have been agreed upon; maintains confidentiality with sensitive information; acknowledges and learns from mistakes without blaming others; recognizes the impact of one’s behavior on others.
Work Experience
1–3 years of experience working with Microsoft Excel and other Microsoft Office tools in a business or office environment.
Education/Training
High school diploma or equivalent and 3 years of work experience required.
Software & Technology
Microsoft Excel (required)
Microsoft Word
Microsoft Outlook
Microsoft Windows
Microsoft Project (training will be provided)
Familiarity with SharePoint or other collaboration tools is a plus
Work Environment
Position requires as many hours needed to fulfill the daily and weekly obligations required to carry out the functions. This position is generally indoors in a climate-controlled office. However, occasional exposure to production environments during routine collaboration.
Reasonable accommodations may be made upon request for those who have disabilities that qualify under the American with Disabilities Act.
Schuff Steel is an Equal Opportunity Employer.
💡 Quick Summary
Seeking a career-building opportunity? The Production Planning Backlog Coordinator position is now open for candidates interested in the MIS Executive sector. This role in Phoenix offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in MIS Executive is a plus.