Job Description
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CYOS Solutions logo
CYOS Solutions logo
CYOS Solutions
Application closing date: Monday, 30 March 2026 • 11:59pm, Canberra time
Estimated start date: Monday, 18 May 2026
Location of work: ACT
Working arrangements: Candidates must work on-site at the Departments Canberra office, 40 hours per week
Length of contract: 12 months
Contract extensions: 2x 12 months
Security clearance: Must have a current and active Negative Vetting Level 1
Rates: $55 - $75 per hour (inc. super)
The ICT Contracts and Asset Management (CAM) Section manages ICT contracts on behalf of the Department of Foreign Affairs & Trade (DFAT). This includes several high value, high risk contracts including the International Network Services Agreement (INSA) which provides Internet, IPVPN and Satellite links to all posts overseas. This is in accordance with the mandate the Department has to provide telecommunications to all Australian Government Agencies overseas. The INSA is critical to the ability of overseas posts ability to communicate with DFAT and/or their respective agency in Australia.
Key duties and responsibilities:
Work as a part of a team of procurement and contract management staff to ensure delivery of high-quality outputs and outcomes as part of delivery of ICT contract management and procurement services to the Department.
Performing ICT procurement and contract management-related administrative duties, including invoicing review, correspondence, reporting, records management, and scheduling meetings.
Developing and maintaining strong internal & external working relationships
Demonstrated high level of written and verbal communication, organisation and administration skills.
Skills/Levels:
Relationships and engagement - Stakeholder management - Contract management (ITCM) - Level 3
Cert IV Contract Management and Procurement.
Essential criteria
Support day-to-day contract management activities that reflect departmental needs, align with departmental priorities and comply with applicable legislation, regulations, policies, guidelines and procedures (e.g. PGPA Act, Commonwealth Procurement Rules, FFSP Act and the DFAT Procurement Policy).
Provide administrative support to contract managers including but not limited to:
o Electronic records management including creation, filing and updating
o Creation and maintenance of registers
o Tracking and management of invoice approval to payment
o Central mailbox management and maintenance
o Meeting minutes recording where required
Good working knowledge of Commonwealth Procurement Rules (CPRs) and Government procurement policy frameworks.
Assist with drafting procurement and contract documentation including tenders, panels, contracts and statutory reporting requirements.
Collate data contract management. Provide simple analysis and reports as requested.
Communicate effectively with all levels of staff.
Proficient in Excel.
Demonstrated experience in contract management support and administration within Australian government environments.
Current AGSVA security clearance (minimum NV1).
Desirable criteria
Experience in ICT and capability delivery.
High level MS Excel skills.
HOW TO APPLY
Please provide an updated CV (a maximum of 3-5 pages) to reflect your suitability to the role based on the job description. You will also need to complete responses to the essential and desirable criteria which is no more than 5000 characters for each response. Your application will be reviewed based on ability to demonstrate, or potential to develop, the capabilities required.
CYOS Solutions logo
CYOS Solutions logo
CYOS Solutions
Application closing date: Monday, 30 March 2026 • 11:59pm, Canberra time
Estimated start date: Monday, 18 May 2026
Location of work: ACT
Working arrangements: Candidates must work on-site at the Departments Canberra office, 40 hours per week
Length of contract: 12 months
Contract extensions: 2x 12 months
Security clearance: Must have a current and active Negative Vetting Level 1
Rates: $55 - $75 per hour (inc. super)
The ICT Contracts and Asset Management (CAM) Section manages ICT contracts on behalf of the Department of Foreign Affairs & Trade (DFAT). This includes several high value, high risk contracts including the International Network Services Agreement (INSA) which provides Internet, IPVPN and Satellite links to all posts overseas. This is in accordance with the mandate the Department has to provide telecommunications to all Australian Government Agencies overseas. The INSA is critical to the ability of overseas posts ability to communicate with DFAT and/or their respective agency in Australia.
Key duties and responsibilities:
Work as a part of a team of procurement and contract management staff to ensure delivery of high-quality outputs and outcomes as part of delivery of ICT contract management and procurement services to the Department.
Performing ICT procurement and contract management-related administrative duties, including invoicing review, correspondence, reporting, records management, and scheduling meetings.
Developing and maintaining strong internal & external working relationships
Demonstrated high level of written and verbal communication, organisation and administration skills.
Skills/Levels:
Relationships and engagement - Stakeholder management - Contract management (ITCM) - Level 3
Cert IV Contract Management and Procurement.
Essential criteria
Support day-to-day contract management activities that reflect departmental needs, align with departmental priorities and comply with applicable legislation, regulations, policies, guidelines and procedures (e.g. PGPA Act, Commonwealth Procurement Rules, FFSP Act and the DFAT Procurement Policy).
Provide administrative support to contract managers including but not limited to:
o Electronic records management including creation, filing and updating
o Creation and maintenance of registers
o Tracking and management of invoice approval to payment
o Central mailbox management and maintenance
o Meeting minutes recording where required
Good working knowledge of Commonwealth Procurement Rules (CPRs) and Government procurement policy frameworks.
Assist with drafting procurement and contract documentation including tenders, panels, contracts and statutory reporting requirements.
Collate data contract management. Provide simple analysis and reports as requested.
Communicate effectively with all levels of staff.
Proficient in Excel.
Demonstrated experience in contract management support and administration within Australian government environments.
Current AGSVA security clearance (minimum NV1).
Desirable criteria
Experience in ICT and capability delivery.
High level MS Excel skills.
HOW TO APPLY
Please provide an updated CV (a maximum of 3-5 pages) to reflect your suitability to the role based on the job description. You will also need to complete responses to the essential and desirable criteria which is no more than 5000 characters for each response. Your application will be reviewed based on ability to demonstrate, or potential to develop, the capabilities required.
💡 Quick Summary
Seeking a career-building opportunity? The Program & Administration Support Officers position is now open for candidates interested in the BPO Jobs sector. This role in Acton offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in BPO Jobs is a plus.