Program Advisor
BCIT’s Registrar’s Office is seeking a regular, full-time (1.0 FTE) Program Advisor. As a Program Advisor, you are equally comfortable in a recruiting and an advising role. Program Advisors provide guidance on the complexities of BCIT’s educational options and support students through their complete student lifecycle from pre-admission through to graduation. Program Advisors work collaboratively with departments within the Registrar’s Office, Student Services and academic areas to effectively communicate information for students to meet their educational goals, make informed choices and access appropriate services.
Full-time studies Advisors have a heavy emphasis on recruitment. Each Advisor will actively support on-site and virtual high school recruitment within BC as well as other off campus activities including career and trade fairs, presentations to agencies and large employers. On campus and/or virtual recruiting events include BCIT Big Info nights and individual program information sessions in the evenings. The remainder of work includes advising by telephone, in-person and virtual drop-in and email.
Flexible Learning (formerly Part-Time Studies) Advisors work one-on-one with prospective and current Flexible Learning (formerly Part-Time Studies) students to assist them in course and program selection to meet their educational and career goals. You will bring strong facilitation, organizational and administrative skills to this high volume role. Flexible Learning (formerly Part-Time Studies) Advisors work a minimum of one evening per week and are on rotation to provide service at our Downtown Campus. You will be required to work a Saturday during Flexible Learning(formerly Part-Time Studies) term start and must be available to attend in-person and/or virtual evening information sessions.
Duties & Responsibilities
DUTIES AND RESPONSIBILITIES:
Assist students to make informed decisions about their educational options (through full-time or/and part-time) by consulting and guiding students to assess program and course selection needs, advising on specific program entrance requirements and processes, providing successful applicant profile information and strategies for admission to competitive programs, advising students on transfer credit, advanced placement and laddering options to higher credentials and providing appropriate agency, counselling and faculty referrals
Understand the unique needs and complexities of our diverse student population and facilitate the appropriate referrals to specialized services
Deliver immediate support to students in distress; follow up with appropriate referrals
Maintain knowledge of labour market trends, education systems and BCIT policies and services
Research and update resources to maintain current and in-depth knowledge of programs
Promote and recruit by participating in PSIBC (Post-secondary Institutions of BC) high school liaison visits, providing follow-up visits with high schools students and counsellors, participating in external community events and career fairs, and developing and maintaining strong relationships with high school counsellors and educators
Administer Flexible Learning (formerly Part-Time Studies) Programs, which involves approving and processing program declarations within timelines, facilitating program modifications and course substitutions, processing transfer credit requests and auditing BCIT credentials within convocation deadlines
Contribute to departmental initiatives including assigned projects/duties.
Qualifications
QUALIFICATIONS:
BCIT Diploma or equivalent, Bachelor’s degree preferred
Minimum of two years’ work experience in a similar role
Comprehensive knowledge of BCIT programs, systems and services
An excellent working knowledge of the BC post-secondary educational system, particularly in relation to technology and trades training programs, including career opportunities and labour market trends
Demonstrated ability and experience working with and advising youths, adults and a multicultural population.
Demonstrated ability to make formal, effective presentations, and in publics peaking
Must be able to work independently and as a team player
Must be able to perform duties professionally and tactfully under pressure
Superior time management and organizational skills, and ability to meet deadlines
Excellent written and oral communication, using tact, diplomacy and cultural sensitivity
Computer literacy and keyboarding skills; specifically including a student information systems (such as Banner) and Microsoft Office applications, plus the ability to use other software programs as required; experience with multimedia software preferred
Valid BC Driver’s License and access to reliable personal transportation –mileage will be compensated
Ability to lift and carry supplies and equipment up to approximately 20 pounds.
Advisors must be comfortable working directly with members of the public in an office environment one a one-on-one basis as well as in larger settings (career fairs, high school sites).
Additional Information
Benefits – Why you’d love working with us
Competitive pay
Minimum of twenty-five days of vacation (or more, depending on your position)
Competitive employer-paid extended health and dental plan – take a look at our benefit plans!
Defined benefit pension plan with employer contributions
Flexible hybrid work arrangements available
Professional Development funds and resources
Access to most BCIT Flexible Learning courses free of charge
Wellness and Employee Assistance programs
Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.
Persons with disabilities who require accommodation for any part of the application or hiring process should contact RecruitmentAssistant@bcit.ca. Please note that all applications must be submitted via the careers page portal. Email applications will not be accepted.
The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Salary Range
Salary Range: $58,460 - $72,424 per annum.
Additional Salary Information
Salary prorated based on percentage and term of appointment. Salary based on education, experience and placement criteria as outlined in the Collective Agreement.
Position Details
Posting Category
Administration
Department 2
Registrar's Office Division
Campus Location
Burnaby campus
Bargaining Unit
BCIT Faculty and Staff Association (FSA)
Job Status
Regular
Full-Time/Part-Time
Full-Time
Number of Vacancies
1
Anticipated Start Date
05/12/2025
Anticipated End Date
Competition Information
Competition Number
25FSA605
Competition Open Date
04/05/2025
Competition Close Date
04/14/2025
Open Until Filled?