Job Description
Full job description
About the Role
An exciting opportunity exists to join the Strategic Projects Unit within the Operations Branch of VECRA to support the delivery of key projects, programs and initiatives, with a focus on supporting the VECRA regional regulatory workforce. Working as part of a small, dynamic team, the Program Advisor will provide support for project delivery and stakeholder engagement activities, develop written communications materials, and support with Branch coordination and administration tasks.
Key accountabilities will include:
Supporting the development and implementation of ECEC regulatory projects, programs and initiatives with an operational focus, including contributing to planning, implementation, monitoring and reporting
Preparing a range of high-quality written materials for internal and external audiences, including project documents, presentations, business rules and guidelines, and stakeholder communications
Supporting workshops and information sessions with the regional regulatory workforce to consult or inform staff about the implementation of key projects and commitments
Engaging with stakeholders to seek input and advice
Developing and maintaining project tracking tools
Supporting Unit & Branch coordination and administration tasks, including reporting, inbox and meeting secretariat support, as required
Other duties as directed by the Manager.
About the Branch
Located across the four VECRA regions and the central office, the Operations Branch manages and supports nine area-based regional teams to deliver VECRA's core frontline regulatory work. The regional teams comprise authorised officers, compliance officers and support staff who assess and rate National Quality Framework (NQF) services against the National Quality Standard (NQS), conduct inspections to monitor compliance with the National Law, Children's Services Act and Child Safe Standards, as well as investigating alleged non-compliances. Regional teams engage with the sector to support, educate and guide providers of early childhood services.
Centrally, the Branch supports the regulatory workforce through capability and capacity building activities and the provision of policy advice, resources and training to address emerging regulatory practice issues and promote consistent practice. The Branch also supports the leadership of the Regulatory Authority.
About the Victorian Early Childhood Regulatory Authority (VECRA)
The Victorian Early Childhood Regulatory Authority (VECRA) is the statutory authority responsible for regulating early childhood education and care (ECEC) services in Victoria. VECRA works to ensure the safety, wellbeing and development of children through effective regulation, compliance, quality assessment and continuous improvement across the early childhood sector.
VECRA plays a critical system management role, providing guidance, oversight and assurance to the sector while supporting high-quality early childhood education outcomes for Victorian children and families.
Attributes
To be successful in this role, you will:
Have demonstrated skills in managing and implementing projects, programs and initiatives
Have strong written communication skills, including strong attention to detail and an ability to communicate complex information clearly, accurately and professionally
Have good verbal communication skills, including an ability to engage a range of audiences
Have exceptional interpersonal skills, including the ability to establish positive relationships with a range of internal and external stakeholders
Have good planning and organisational skills and be able to prioritise competing demands and meet timelines
Have strong IT skills, be able to navigate a range of applications
Have demonstrated knowledge of business administration processes, project and program support.
Desirable Qualifications and Experience
Desirable: Relevant qualifications or experience in administration, program and project support.
Essential: Successful applicants will be required to hold a valid Victorian Working with Children's Check and Victorian driver's licence.
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
VECRA values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for VECRA, diversity and inclusion, and our employment conditions visit the VECRA website and our Diversity and Inclusion page.
Applicants requiring adjustments can contact the nominated contact person.
Information about VECRA's operations and employment conditions can be located on the VECRA website.
For further information pertaining to the role, please contact Jude Nicholson, Senior Manager, Strategic Projects at Jude.Nicholson@education.vic.gov.au
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to VECRA will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:59pm 24/02/2026
About the Role
An exciting opportunity exists to join the Strategic Projects Unit within the Operations Branch of VECRA to support the delivery of key projects, programs and initiatives, with a focus on supporting the VECRA regional regulatory workforce. Working as part of a small, dynamic team, the Program Advisor will provide support for project delivery and stakeholder engagement activities, develop written communications materials, and support with Branch coordination and administration tasks.
Key accountabilities will include:
Supporting the development and implementation of ECEC regulatory projects, programs and initiatives with an operational focus, including contributing to planning, implementation, monitoring and reporting
Preparing a range of high-quality written materials for internal and external audiences, including project documents, presentations, business rules and guidelines, and stakeholder communications
Supporting workshops and information sessions with the regional regulatory workforce to consult or inform staff about the implementation of key projects and commitments
Engaging with stakeholders to seek input and advice
Developing and maintaining project tracking tools
Supporting Unit & Branch coordination and administration tasks, including reporting, inbox and meeting secretariat support, as required
Other duties as directed by the Manager.
About the Branch
Located across the four VECRA regions and the central office, the Operations Branch manages and supports nine area-based regional teams to deliver VECRA's core frontline regulatory work. The regional teams comprise authorised officers, compliance officers and support staff who assess and rate National Quality Framework (NQF) services against the National Quality Standard (NQS), conduct inspections to monitor compliance with the National Law, Children's Services Act and Child Safe Standards, as well as investigating alleged non-compliances. Regional teams engage with the sector to support, educate and guide providers of early childhood services.
Centrally, the Branch supports the regulatory workforce through capability and capacity building activities and the provision of policy advice, resources and training to address emerging regulatory practice issues and promote consistent practice. The Branch also supports the leadership of the Regulatory Authority.
About the Victorian Early Childhood Regulatory Authority (VECRA)
The Victorian Early Childhood Regulatory Authority (VECRA) is the statutory authority responsible for regulating early childhood education and care (ECEC) services in Victoria. VECRA works to ensure the safety, wellbeing and development of children through effective regulation, compliance, quality assessment and continuous improvement across the early childhood sector.
VECRA plays a critical system management role, providing guidance, oversight and assurance to the sector while supporting high-quality early childhood education outcomes for Victorian children and families.
Attributes
To be successful in this role, you will:
Have demonstrated skills in managing and implementing projects, programs and initiatives
Have strong written communication skills, including strong attention to detail and an ability to communicate complex information clearly, accurately and professionally
Have good verbal communication skills, including an ability to engage a range of audiences
Have exceptional interpersonal skills, including the ability to establish positive relationships with a range of internal and external stakeholders
Have good planning and organisational skills and be able to prioritise competing demands and meet timelines
Have strong IT skills, be able to navigate a range of applications
Have demonstrated knowledge of business administration processes, project and program support.
Desirable Qualifications and Experience
Desirable: Relevant qualifications or experience in administration, program and project support.
Essential: Successful applicants will be required to hold a valid Victorian Working with Children's Check and Victorian driver's licence.
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
VECRA values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for VECRA, diversity and inclusion, and our employment conditions visit the VECRA website and our Diversity and Inclusion page.
Applicants requiring adjustments can contact the nominated contact person.
Information about VECRA's operations and employment conditions can be located on the VECRA website.
For further information pertaining to the role, please contact Jude Nicholson, Senior Manager, Strategic Projects at Jude.Nicholson@education.vic.gov.au
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to VECRA will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:59pm 24/02/2026
💡 Quick Summary
Seeking a career-building opportunity? The Program Advisor position is now open for candidates interested in the Education Jobs sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Education Jobs is a plus.