Job Description
Program Analyst (Event Coordinator)
Job ID: 3208+5
Location: Estrella Mountain Comm College
Full/Part Time: Full Time
Regular/Temporary: Regular
Salary Range
$51,558.00 - $67,025.00/annually, DOE
Grade
114
Work Schedule
Schedule is based on the operational needs of the department and EMCC.
Work Calendar
12 Months
Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
What's Currently Happening at Maricopa
• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 1+th Best Employer for Women by Forbes
• 201+ No. 42 in Arizona's Best Employers
Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits & Perks Options:
• 20 paid observed holidays
• Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
• Paid vacation, sick, and personal time
• Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
• Annual professional development growth funding
• Tuition reimbursement for employees and dependents
• Flexible work schedules
• Maricopa Employee Health & Wellness Program:
• Sight-On-Site Eye Care Services
• Diabetes Empowerment Education Program
• Mobile On-site Mammography Screenings
• Employee Assistance Program (EAP)
• Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more.
• Pre-Retirement Events
• Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
• 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)
Job Summary
Estrella Mountain Community College (EMCC) is hiring a Program Analyst. This position coordinates the use of large meeting spaces, conference rooms, as well as outdoor spaces; works with other departments to ensure the resources needed are available and working; completes and executes contracts with external customers and vendors to include invoicing; procurement, and running of reports for EMCC and the District Office.
Essential Functions
30% Coordinates the use of assigned spaces for administrators, staff, faculty, and external customers and vendors using an online scheduling software 25Live. Monitors the use of spaces and makes changes when requested. Meets with, prepares, and executes contracts in the Contract Lifecycle Management (CLM) system with external customers and vendors.
25% Serves as a liaison for logistics of assigned spaces, addressing meeting and event needs. Collaborates with multiple departments for resources and availability. Provides professional-level staff support and program representation to customers and partners.
15% Monitors and ensures compliance with policies, procedures, and standards. Provides policy and process information to students, faculty, staff, administrators, and external customers and vendors.
10% Responds to inquiries and issues. Evaluates issues, researches alternative solutions, and provides recommendations. Collaborates with facilities to configure large indoor and outdoor spaces. May be required to reconfigure large indoor and outdoor spaces.
10% Prepares 25Live reports weekly for event resources and quarterly rental reports for the District. Maintains contract records and documentation.
10% Prepares and monitors invoicing of external customers and vendors. Assists with department procurement using a Financial Management System (FMS). Other duties as assigned commensurate to the grade level of the position.
Minimum Qualifications
Bachelor's Degree from a regionally accredited institution in education, business or public administration, or directly related field and two (2) years of full-time equivalent related program management experience preferably in an educational setting
OR
Associates Degree from a regionally accredited institution in education, business or public administration, or directly related field and four (4) years of full-time equivalent related program management experience preferably in an educational setting
An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.
Desired Qualifications
A. Three (3) years of facility rental experience coordinating resources and staff availability.
B. Three (3) years of experience in software systems such as Financial Management System (FMS), 25Live, Contract Lifecycle Management (CLM), or similar.
C. Three (3) years of experience in preparing contracts and implementation.
D. Experience in procurement, invoicing, and billing.
Special Working Conditions
Ability to move up to 40 lbs on occasion with or without reasonable accommodations.
How to Apply
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
• Provide employment history in a month/year format (e.g., 0+/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date
Open until filled
Estimated first review on January 6, 2026
Must apply by 11:5+ P.M. on January 5, 2026, to be considered
If unsuccessful in finding a candidate during the initial review a subsequent review date will be determined
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, ****** orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1+72, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=3208+5&PostingSeq=1
jeid-71+fda41+05ec6b65ed45
Job ID: 3208+5
Location: Estrella Mountain Comm College
Full/Part Time: Full Time
Regular/Temporary: Regular
Salary Range
$51,558.00 - $67,025.00/annually, DOE
Grade
114
Work Schedule
Schedule is based on the operational needs of the department and EMCC.
Work Calendar
12 Months
Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
What's Currently Happening at Maricopa
• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 1+th Best Employer for Women by Forbes
• 201+ No. 42 in Arizona's Best Employers
Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits & Perks Options:
• 20 paid observed holidays
• Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
• Paid vacation, sick, and personal time
• Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
• Annual professional development growth funding
• Tuition reimbursement for employees and dependents
• Flexible work schedules
• Maricopa Employee Health & Wellness Program:
• Sight-On-Site Eye Care Services
• Diabetes Empowerment Education Program
• Mobile On-site Mammography Screenings
• Employee Assistance Program (EAP)
• Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more.
• Pre-Retirement Events
• Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
• 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)
Job Summary
Estrella Mountain Community College (EMCC) is hiring a Program Analyst. This position coordinates the use of large meeting spaces, conference rooms, as well as outdoor spaces; works with other departments to ensure the resources needed are available and working; completes and executes contracts with external customers and vendors to include invoicing; procurement, and running of reports for EMCC and the District Office.
Essential Functions
30% Coordinates the use of assigned spaces for administrators, staff, faculty, and external customers and vendors using an online scheduling software 25Live. Monitors the use of spaces and makes changes when requested. Meets with, prepares, and executes contracts in the Contract Lifecycle Management (CLM) system with external customers and vendors.
25% Serves as a liaison for logistics of assigned spaces, addressing meeting and event needs. Collaborates with multiple departments for resources and availability. Provides professional-level staff support and program representation to customers and partners.
15% Monitors and ensures compliance with policies, procedures, and standards. Provides policy and process information to students, faculty, staff, administrators, and external customers and vendors.
10% Responds to inquiries and issues. Evaluates issues, researches alternative solutions, and provides recommendations. Collaborates with facilities to configure large indoor and outdoor spaces. May be required to reconfigure large indoor and outdoor spaces.
10% Prepares 25Live reports weekly for event resources and quarterly rental reports for the District. Maintains contract records and documentation.
10% Prepares and monitors invoicing of external customers and vendors. Assists with department procurement using a Financial Management System (FMS). Other duties as assigned commensurate to the grade level of the position.
Minimum Qualifications
Bachelor's Degree from a regionally accredited institution in education, business or public administration, or directly related field and two (2) years of full-time equivalent related program management experience preferably in an educational setting
OR
Associates Degree from a regionally accredited institution in education, business or public administration, or directly related field and four (4) years of full-time equivalent related program management experience preferably in an educational setting
An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.
Desired Qualifications
A. Three (3) years of facility rental experience coordinating resources and staff availability.
B. Three (3) years of experience in software systems such as Financial Management System (FMS), 25Live, Contract Lifecycle Management (CLM), or similar.
C. Three (3) years of experience in preparing contracts and implementation.
D. Experience in procurement, invoicing, and billing.
Special Working Conditions
Ability to move up to 40 lbs on occasion with or without reasonable accommodations.
How to Apply
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
• Provide employment history in a month/year format (e.g., 0+/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date
Open until filled
Estimated first review on January 6, 2026
Must apply by 11:5+ P.M. on January 5, 2026, to be considered
If unsuccessful in finding a candidate during the initial review a subsequent review date will be determined
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, ****** orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1+72, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=3208+5&PostingSeq=1
jeid-71+fda41+05ec6b65ed45
💡 Quick Summary
Seeking a career-building opportunity? The Program Analyst (Event Coordinator) position is now open for candidates interested in the Event Management Jobs sector. This role in Avondale offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.