Job Description
Description:
WHAT MAKES VOA SPECIAL
VOAC recognizes the unique needs of the older adult who needs a wheelchair ramp to stay at home safely, and the preschooler whose family needs additional resources. VOAC supports veteran’s efforts to exit homelessness as well as provides a safe place for survivors of domestic violence. Wherever VOAC goes, it combines relationship-building, volunteers and quality services to lift and support our neighbor’s efforts to become self-sufficient and reach their full potential.
JOB SUMMARY
The Program Assistant assists in coordinating programmatic logistics, operations and reporting requirements for
the Southwest Safehouse, Durango Community Shelter and Home Again Partnership. Job duties include compiling
and reviewing data to meet internal and external reporting requirements; composing program-related documents
and narratives; preparing invoices for payment; organizing time schedules for meetings, travel, and other
operations. The Program Assistant will be expected to receive extensive training related to VOA requirements and
providing trauma informed care to survivors of domestic violence and those experiencing homelessness.
ESSENTIAL DUTIES
Prepare and code invoices and process other operational and administrative paperwork.
Maintain sped-down spreadsheet and assist with budget preparation.
Compose written materials and maintain spreadsheets in support of on-going program operations and
logistics.
Input data into ServicePoint. Coordinate reporting with database administrator in Denver.
Review client files to ensure data compliance and report compliance issues during staff meeting.
Submit accurate monthly reports for grant reporting and assist in compiling information, materials and
statistics needed for effective program operation.
Assist with strategic reviews for all Southwest Colorado Programs in conjunction with the Senior Director.
Work with program management to organize meetings and staff time schedules.
Assist direct service staff as needed by delivering and collecting documents.
Maintain client confidentiality and perform job responsibilities in accordance with the Social Work Code
of Ethics.
Ensures guest voice is incorporated into programmatic evaluation and improvement.
Attend all meetings when requested both within Volunteers of America and in the community.
Perform all other duties as assigned.
Requirements:
Competencies
Models core culture attributes of VOAC that include “AIRS” (Accountability, Integrity, Respect and Service)
Models and pursues with vigor VOAC’s three strategical critical virtues of HHS (Hungry, Humble, People Smart).
Demonstrates servant-leadership and models open communication. Commits to providing a nourishing, truthful, approachable, joyful and healthy environment.
Demonstrates compassion for helping those that are the most vulnerable in our community. Demonstrates knowledge of or a strong willingness to learn about poverty, human service government programs, VOAC solutions and services, homelessness, aging, veterans, at-risk youth and helping those most vulnerable in our society.
Qualifications
Associates degree with emphasis in administrative related area or equivalent relevant experience required.
One year of clerical or administrative experience required.
Experience in all Microsoft Outlook products (Word, Excel, Outlook).
Preferred Qualifications of Position
Candidates with experience working with homeless population and domestic violence survivors may receive priority.
Spanish speaking a plus.
Knowledge and Skills
Excellent interpersonal and organizational skills.
Experience working with computers, knowledge of Windows environment and experience with databases
Require own transportation, valid Colorado’s driver’s license and up-to-date insurance
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
Sitting or standing at a desk for long periods of time in an office environment. Some lifting and carrying of loads up to 30 pounds may occasionally be required. Some driving around town required.
POSITION TYPE
Full-time, 40 hours per week, expected to work four days per week during regular business hours, 8am-5pm, Monday-Friday
Pay Range
$19.00-$21.00
Non-Exempt/Hourly
Location: Southwest Safehouse
BENEFITS (eligibility is based on job type/status)
Vacation Time/Separate Sick Time/
Paid Holidays/Floating Holidays/Personal Days
Volunteer/Wellness Day
Tuition Assistance
Pension Plan/403b Retirement Plan with Agency Match
Health, Dental, Vision, Pet Insurance
Life Insurance/Accident Insurance
Employee Assistance/Work Life Balance Program
Employee Discount Program
LifeLock with Norton
Public Service Loan Forgiveness
Volunteers of America is an EEO Employer
Position Will Remain Open Until Filled
VISA SPONSORSHIP IS NOT OFFERED FOR THIS ROLE
Veterans are strongly encouraged to apply
Employee must be able to perform essential job functions with or without reasonable accommodation and without posing a direct threat to safety or health of self or others. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Employee will perform job according to applied laws. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you require a reasonable accommodation to perform this role, please contact HR@VOAColorado.org to begin the Interactive Process.
WHAT MAKES VOA SPECIAL
VOAC recognizes the unique needs of the older adult who needs a wheelchair ramp to stay at home safely, and the preschooler whose family needs additional resources. VOAC supports veteran’s efforts to exit homelessness as well as provides a safe place for survivors of domestic violence. Wherever VOAC goes, it combines relationship-building, volunteers and quality services to lift and support our neighbor’s efforts to become self-sufficient and reach their full potential.
JOB SUMMARY
The Program Assistant assists in coordinating programmatic logistics, operations and reporting requirements for
the Southwest Safehouse, Durango Community Shelter and Home Again Partnership. Job duties include compiling
and reviewing data to meet internal and external reporting requirements; composing program-related documents
and narratives; preparing invoices for payment; organizing time schedules for meetings, travel, and other
operations. The Program Assistant will be expected to receive extensive training related to VOA requirements and
providing trauma informed care to survivors of domestic violence and those experiencing homelessness.
ESSENTIAL DUTIES
Prepare and code invoices and process other operational and administrative paperwork.
Maintain sped-down spreadsheet and assist with budget preparation.
Compose written materials and maintain spreadsheets in support of on-going program operations and
logistics.
Input data into ServicePoint. Coordinate reporting with database administrator in Denver.
Review client files to ensure data compliance and report compliance issues during staff meeting.
Submit accurate monthly reports for grant reporting and assist in compiling information, materials and
statistics needed for effective program operation.
Assist with strategic reviews for all Southwest Colorado Programs in conjunction with the Senior Director.
Work with program management to organize meetings and staff time schedules.
Assist direct service staff as needed by delivering and collecting documents.
Maintain client confidentiality and perform job responsibilities in accordance with the Social Work Code
of Ethics.
Ensures guest voice is incorporated into programmatic evaluation and improvement.
Attend all meetings when requested both within Volunteers of America and in the community.
Perform all other duties as assigned.
Requirements:
Competencies
Models core culture attributes of VOAC that include “AIRS” (Accountability, Integrity, Respect and Service)
Models and pursues with vigor VOAC’s three strategical critical virtues of HHS (Hungry, Humble, People Smart).
Demonstrates servant-leadership and models open communication. Commits to providing a nourishing, truthful, approachable, joyful and healthy environment.
Demonstrates compassion for helping those that are the most vulnerable in our community. Demonstrates knowledge of or a strong willingness to learn about poverty, human service government programs, VOAC solutions and services, homelessness, aging, veterans, at-risk youth and helping those most vulnerable in our society.
Qualifications
Associates degree with emphasis in administrative related area or equivalent relevant experience required.
One year of clerical or administrative experience required.
Experience in all Microsoft Outlook products (Word, Excel, Outlook).
Preferred Qualifications of Position
Candidates with experience working with homeless population and domestic violence survivors may receive priority.
Spanish speaking a plus.
Knowledge and Skills
Excellent interpersonal and organizational skills.
Experience working with computers, knowledge of Windows environment and experience with databases
Require own transportation, valid Colorado’s driver’s license and up-to-date insurance
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
Sitting or standing at a desk for long periods of time in an office environment. Some lifting and carrying of loads up to 30 pounds may occasionally be required. Some driving around town required.
POSITION TYPE
Full-time, 40 hours per week, expected to work four days per week during regular business hours, 8am-5pm, Monday-Friday
Pay Range
$19.00-$21.00
Non-Exempt/Hourly
Location: Southwest Safehouse
BENEFITS (eligibility is based on job type/status)
Vacation Time/Separate Sick Time/
Paid Holidays/Floating Holidays/Personal Days
Volunteer/Wellness Day
Tuition Assistance
Pension Plan/403b Retirement Plan with Agency Match
Health, Dental, Vision, Pet Insurance
Life Insurance/Accident Insurance
Employee Assistance/Work Life Balance Program
Employee Discount Program
LifeLock with Norton
Public Service Loan Forgiveness
Volunteers of America is an EEO Employer
Position Will Remain Open Until Filled
VISA SPONSORSHIP IS NOT OFFERED FOR THIS ROLE
Veterans are strongly encouraged to apply
Employee must be able to perform essential job functions with or without reasonable accommodation and without posing a direct threat to safety or health of self or others. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Employee will perform job according to applied laws. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you require a reasonable accommodation to perform this role, please contact HR@VOAColorado.org to begin the Interactive Process.
💡 Quick Summary
Seeking a career-building opportunity? The Program Assistant ;Durango position is now open for candidates interested in the Office Assistant Jobs sector. This role in Durango offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
