Job Description
The Harris Center for Mental Health and IDD is hiring a Program Coordinator - Medical Services. The Program Coordinator– Medical Services provides administrative and departmental support. The program coordinator is responsible for administrative duties of day-to-day operations of the Medical Services department. This includes supporting the director and vice president, as needed, through communications, policies and procedure upkeep, contracts, invoicing/billing, budget coordination, accountability and approval. Responsible for planning and organizing various meeting calendars, schedules, agendas and minutes. The program coordinator is responsible for coordinating the onboarding and training schedules of medical students, residents and fellows from organizational affiliates for the Medical Education Program. Responsible for program planning and development inclusive of organizational affiliates, such as, Baylor, UT and UTMB. The program coordinator is responsible for reviewing and maintaining documentation in accordance with federal and state guidelines for IRB, organizing submissions, expirations and meetings of IRB.
Your role in Action
• Works collaboratively within Clinical Transformation and Quality staff and leadership.
• Works collaboratively with supervisors and organizational affiliates.
• Works collaboratively with staff across the organization to support the Medical Education program.
• Provide support to the Director of Medical Services and Vice President of Clinical Transformation and
Quality.
• Oversee day-to-day administrative functions, including: communications, policy and procedure maintenance, contract management, invoicing and billing coordination, budget tracking and approvals.
• Organize and manage meeting logistics: maintain calendars and schedules of various meetings and/or
retreats, prepare agendas and record minutes.
• Serve as the primary liaison for onboarding and training of: medical students, residents, fellows.
• Coordinate schedules and rotations with organizational affiliates, including: Baylor College of Medicine, University of Texas (UT) and University of Texas Medical Branch (UTMB).
• Support program planning and development to ensure alignment with educational goals and clinical standards.
• Review and maintain all IRB-related documentation in compliance with federal and state regulations and guidelines.
• Organize and track: IRB submissions, expiration dates, meeting schedules and minutes.
• Ensure timely renewals and accurate recordkeeping for all research-related activities.
• Coordinates special projects for programs.
• Adapts to changing work requirements.
• Complies with Agency policies and procedures, accrediting/regulatory bodies and performance contract
documentation requirements.
• Performs other related duties as assigned
What qualifications you will need:
Education:
• Bachelor’s degree (B.A.) or equivalent.
Experience:
• 3 years of related experience required
Requires Knowledge, Skills & Abilities:
• Proficiency in Microsoft Office.
• Leadership, communication and problem-solving skills are necessary.
• Able to work collaboratively with others in a teamwork environment.
• Effective time management and organizational skills
About us:
The Harris Center is the state-designated Local Mental Health Authority and Local Intellectual and Developmental Disability (IDD) Authority serving Harris County, Texas. As the largest behavioral and developmental disability care center in Texas, The Harris Center provides care to over 90,000 people and has an annual budget of over $300 million.
As part of its mission to transform the lives of people with behavioral health and IDD needs in the third largest county in the United States, The Harris Center provides a full continuum of services at 80 different sites across Harris County. In addition, services are provided in more than 40 different languages as well as sign language in order to better serve what is one of the largest communities in the nation.
By utilizing the unique expertise of its more than 2,500 employees, The Harris Center is committed to meeting the behavioral health and IDD needs of Harris County residents and giving them hope to live to their fullest potential.
What we have to offer:
The Harris Center not only offers a competitive salary but also a suite of excellent benefits designed to enrich your life both professionally and personally. Imagine a future with a robust retirement plan complemented by our generous company matching – a testament to our investment in your long-term financial well-being. Experience the unique advantage of our prior service credit, accelerating your journey towards a more substantial Paid Time Off accrual, empowering you to enjoy well-deserved breaks.
Enjoy Cell Phone Discounts, exclusive entertainment deals through Tickets at Work, and a free Headspace subscription for mental wellness. Additionally, our Employee Assistance Program supports your overall well-being.
Take advantage of significant financial relief through student loan forgiveness as a valued member of The Harris Center team. As a qualifying entity, our employees are eligible for various student loan forgiveness programs, designed to alleviate the financial burdens associated with higher education.
Contributes to suicide care and prevention by embracing our values and applying a trauma-informed approach rooted in safety, trust, choice, collaboration, and empowerment.
Your role in Action
• Works collaboratively within Clinical Transformation and Quality staff and leadership.
• Works collaboratively with supervisors and organizational affiliates.
• Works collaboratively with staff across the organization to support the Medical Education program.
• Provide support to the Director of Medical Services and Vice President of Clinical Transformation and
Quality.
• Oversee day-to-day administrative functions, including: communications, policy and procedure maintenance, contract management, invoicing and billing coordination, budget tracking and approvals.
• Organize and manage meeting logistics: maintain calendars and schedules of various meetings and/or
retreats, prepare agendas and record minutes.
• Serve as the primary liaison for onboarding and training of: medical students, residents, fellows.
• Coordinate schedules and rotations with organizational affiliates, including: Baylor College of Medicine, University of Texas (UT) and University of Texas Medical Branch (UTMB).
• Support program planning and development to ensure alignment with educational goals and clinical standards.
• Review and maintain all IRB-related documentation in compliance with federal and state regulations and guidelines.
• Organize and track: IRB submissions, expiration dates, meeting schedules and minutes.
• Ensure timely renewals and accurate recordkeeping for all research-related activities.
• Coordinates special projects for programs.
• Adapts to changing work requirements.
• Complies with Agency policies and procedures, accrediting/regulatory bodies and performance contract
documentation requirements.
• Performs other related duties as assigned
What qualifications you will need:
Education:
• Bachelor’s degree (B.A.) or equivalent.
Experience:
• 3 years of related experience required
Requires Knowledge, Skills & Abilities:
• Proficiency in Microsoft Office.
• Leadership, communication and problem-solving skills are necessary.
• Able to work collaboratively with others in a teamwork environment.
• Effective time management and organizational skills
About us:
The Harris Center is the state-designated Local Mental Health Authority and Local Intellectual and Developmental Disability (IDD) Authority serving Harris County, Texas. As the largest behavioral and developmental disability care center in Texas, The Harris Center provides care to over 90,000 people and has an annual budget of over $300 million.
As part of its mission to transform the lives of people with behavioral health and IDD needs in the third largest county in the United States, The Harris Center provides a full continuum of services at 80 different sites across Harris County. In addition, services are provided in more than 40 different languages as well as sign language in order to better serve what is one of the largest communities in the nation.
By utilizing the unique expertise of its more than 2,500 employees, The Harris Center is committed to meeting the behavioral health and IDD needs of Harris County residents and giving them hope to live to their fullest potential.
What we have to offer:
The Harris Center not only offers a competitive salary but also a suite of excellent benefits designed to enrich your life both professionally and personally. Imagine a future with a robust retirement plan complemented by our generous company matching – a testament to our investment in your long-term financial well-being. Experience the unique advantage of our prior service credit, accelerating your journey towards a more substantial Paid Time Off accrual, empowering you to enjoy well-deserved breaks.
Enjoy Cell Phone Discounts, exclusive entertainment deals through Tickets at Work, and a free Headspace subscription for mental wellness. Additionally, our Employee Assistance Program supports your overall well-being.
Take advantage of significant financial relief through student loan forgiveness as a valued member of The Harris Center team. As a qualifying entity, our employees are eligible for various student loan forgiveness programs, designed to alleviate the financial burdens associated with higher education.
Contributes to suicide care and prevention by embracing our values and applying a trauma-informed approach rooted in safety, trust, choice, collaboration, and empowerment.
💡 Quick Summary
Seeking a career-building opportunity? The Program Coordinator - Medical Services position is now open for candidates interested in the Health Jobs sector. This role in Houston offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Health Jobs is a plus.
