Job Description
Job Summary
We are seeking a dynamic and highly organized Project Administrator to join our new business development team. In this vital role, you will serve as the backbone of project coordination, ensuring seamless communication, accurate documentation, and efficient scheduling across multiple projects. Your proactive approach will help keep projects on track, within scope, and aligned with client expectations. This position offers an exciting opportunity to contribute to large-scale business development initiatives while honing your skills in project management.
Responsibilities
• Support the company’s new and existing business opportunities by ensuring organization, communication, accountability, and follow-through across departments and leadership teams.
• Assist in developing and maintaining detailed project schedules and task tracking using HubSpot to ensure timely completion of milestones, deliverables, and follow-up responsibilities.
• Track project progress by monitoring schedules, timelines, deliverables, and resource allocations; proactively identify potential delays or issues and communicate solutions effectively.
• Facilitate communication among stakeholders—including suppliers, clients, leadership, and internal teams—to promote transparency, accountability, and efficient project execution.
• Support the execution of operational initiatives and business development opportunities generated by the company’s leadership and business development teams.
• Maintain visibility into active opportunities, open items, deliverables, timelines, and follow-up responsibilities to ensure projects and opportunities continue moving forward.
• Manage time-sensitive tasks efficiently by prioritizing responsibilities and maintaining strong organization across multiple projects and departments.
• Review Zoom AI meeting summaries and notes to identify action items, create team to-dos, assign deliverables, and ensure follow-up responsibilities are completed.
• Monitor and follow up on key communications, emails, and pending opportunities to help ensure no project or revenue opportunity falls through the cracks.
• Support leadership with scheduling, meeting coordination, contracts management, CRM updates, and operational administrative functions.
• Utilize HubSpot CRM and other internal systems to maintain accurate records, task management, project tracking, and communication workflows.
• Contribute to improving communication, accountability, efficiency, and project execution standards throughout the organization.
Pay: $975.00 - $1,250.00 per week
Benefits:
• Profit sharing
Work Location: In person
We are seeking a dynamic and highly organized Project Administrator to join our new business development team. In this vital role, you will serve as the backbone of project coordination, ensuring seamless communication, accurate documentation, and efficient scheduling across multiple projects. Your proactive approach will help keep projects on track, within scope, and aligned with client expectations. This position offers an exciting opportunity to contribute to large-scale business development initiatives while honing your skills in project management.
Responsibilities
• Support the company’s new and existing business opportunities by ensuring organization, communication, accountability, and follow-through across departments and leadership teams.
• Assist in developing and maintaining detailed project schedules and task tracking using HubSpot to ensure timely completion of milestones, deliverables, and follow-up responsibilities.
• Track project progress by monitoring schedules, timelines, deliverables, and resource allocations; proactively identify potential delays or issues and communicate solutions effectively.
• Facilitate communication among stakeholders—including suppliers, clients, leadership, and internal teams—to promote transparency, accountability, and efficient project execution.
• Support the execution of operational initiatives and business development opportunities generated by the company’s leadership and business development teams.
• Maintain visibility into active opportunities, open items, deliverables, timelines, and follow-up responsibilities to ensure projects and opportunities continue moving forward.
• Manage time-sensitive tasks efficiently by prioritizing responsibilities and maintaining strong organization across multiple projects and departments.
• Review Zoom AI meeting summaries and notes to identify action items, create team to-dos, assign deliverables, and ensure follow-up responsibilities are completed.
• Monitor and follow up on key communications, emails, and pending opportunities to help ensure no project or revenue opportunity falls through the cracks.
• Support leadership with scheduling, meeting coordination, contracts management, CRM updates, and operational administrative functions.
• Utilize HubSpot CRM and other internal systems to maintain accurate records, task management, project tracking, and communication workflows.
• Contribute to improving communication, accountability, efficiency, and project execution standards throughout the organization.
Pay: $975.00 - $1,250.00 per week
Benefits:
• Profit sharing
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Project Administrator position is now open for candidates interested in the Admin Executive sector. This role in Los Angeles offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
