Job Description
Full job description
Are you the kind of person who makes everything (and everyone) run smoothly? Do you love organising people, solving problems, and keeping a busy team humming? Our National Projects team is growing fast — and we’re looking for a sharp, proactive Project Administrator to become the heartbeat of our operation.
This isn’t a standard admin job. It’s a chance to step into the engine room of a major civil construction business, where no two days look the same and your impact is felt across the whole region. You’ll support our crews, project leaders, engineers, suppliers, and visitors — and help shape a positive, connected, high-performing team culture.
What You’ll Be Doing:
In this role you'll work to support two project teams, the Waihi to Omokoroa Road Safety Improvement project and the early project team working on 15th Ave in Tauranga. This role is predominately based in Tauranga, however some travel to Katikati will be required. In this diverse role you will:
Be the first friendly face for staff, suppliers, and visitors — and keeping the office running like clockwork
Manage office supplies, equipment, couriers, parking, and general day-to-day logistics
Provide client and project support - Assist with Notices to Engineer (NTE) and maintain NTC/NTE registers.
Compile plant & labour summaries, track weekly plant hours, manage fuel cards and job costing.
Onboarding/offboarding new starters, supporting the team with timesheets (incl. labour‑hire), expenses
Labour‑hire & subcontract administration: raise weekly orders, match dockets, reconcile claims
Formatting documents, preparing weekly/monthly reports, helping with general project administration
Maintaining registers (vehicles, assets, H&S items), monitoring inboxes, supporting diary coordination
Helping ensure health, safety, and wellbeing standards are front and centre in the office
What You Bring:
Experience as an office manager, administrator, coordinator, or team support — ideally in construction, engineering, or a fast-paced operational environment
Super-organised, detail-focused, and great at juggling multiple things at once
Confident across Microsoft Office (word, outlook & excel) and general business systems
Comfortable coordinating multiple moving parts — people, suppliers, and data.
Excellent communication — friendly, professional, calm under pressure
A proactive mindset — you spot what needs doing before anyone asks
A team player who builds trust, relationships, and positive energy
What's in it for you?
Life and Health Insurance
Birthday off
Fuel discounts with Z
Boost! app with heaps of discounts
Annual health check & Molemap
About HEB Construction:
HEB Construction is a dynamic and innovative leader in New Zealand Infrastructure. Our scope of work ranges from road construction and maintenance through to earthworks, drainage, subdivisions and bridges, all the way through to major projects of national significance.
Part of the Vinci Construction International Network, we combine the best of local and international expertise, and have created a high-performing culture where our people thrive.
Ready to Make Your Mark?If you’re an experienced Office Manager / Administrator who thrives on action, loves people, and wants to support a team that builds the infrastructure communities rely on — we’d love to hear from you.
Are you the kind of person who makes everything (and everyone) run smoothly? Do you love organising people, solving problems, and keeping a busy team humming? Our National Projects team is growing fast — and we’re looking for a sharp, proactive Project Administrator to become the heartbeat of our operation.
This isn’t a standard admin job. It’s a chance to step into the engine room of a major civil construction business, where no two days look the same and your impact is felt across the whole region. You’ll support our crews, project leaders, engineers, suppliers, and visitors — and help shape a positive, connected, high-performing team culture.
What You’ll Be Doing:
In this role you'll work to support two project teams, the Waihi to Omokoroa Road Safety Improvement project and the early project team working on 15th Ave in Tauranga. This role is predominately based in Tauranga, however some travel to Katikati will be required. In this diverse role you will:
Be the first friendly face for staff, suppliers, and visitors — and keeping the office running like clockwork
Manage office supplies, equipment, couriers, parking, and general day-to-day logistics
Provide client and project support - Assist with Notices to Engineer (NTE) and maintain NTC/NTE registers.
Compile plant & labour summaries, track weekly plant hours, manage fuel cards and job costing.
Onboarding/offboarding new starters, supporting the team with timesheets (incl. labour‑hire), expenses
Labour‑hire & subcontract administration: raise weekly orders, match dockets, reconcile claims
Formatting documents, preparing weekly/monthly reports, helping with general project administration
Maintaining registers (vehicles, assets, H&S items), monitoring inboxes, supporting diary coordination
Helping ensure health, safety, and wellbeing standards are front and centre in the office
What You Bring:
Experience as an office manager, administrator, coordinator, or team support — ideally in construction, engineering, or a fast-paced operational environment
Super-organised, detail-focused, and great at juggling multiple things at once
Confident across Microsoft Office (word, outlook & excel) and general business systems
Comfortable coordinating multiple moving parts — people, suppliers, and data.
Excellent communication — friendly, professional, calm under pressure
A proactive mindset — you spot what needs doing before anyone asks
A team player who builds trust, relationships, and positive energy
What's in it for you?
Life and Health Insurance
Birthday off
Fuel discounts with Z
Boost! app with heaps of discounts
Annual health check & Molemap
About HEB Construction:
HEB Construction is a dynamic and innovative leader in New Zealand Infrastructure. Our scope of work ranges from road construction and maintenance through to earthworks, drainage, subdivisions and bridges, all the way through to major projects of national significance.
Part of the Vinci Construction International Network, we combine the best of local and international expertise, and have created a high-performing culture where our people thrive.
Ready to Make Your Mark?If you’re an experienced Office Manager / Administrator who thrives on action, loves people, and wants to support a team that builds the infrastructure communities rely on — we’d love to hear from you.
💡 Quick Summary
Seeking a career-building opportunity? The Project Administrator - Tauranga position is now open for candidates interested in the Construction, Repair & Maintenance Services sector. This role in Tauranga offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Construction, Repair & Maintenance Services is a plus.