Project Assistant

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Project Assistant

Coca Cola Careers
Pune, Maharashtra
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6 days ago
Full–time
· KEEP UP-TO-DATE SUPPLIERS & AGENCIES DATA BASE. COORDINATE INFORMATION AND REFRESHMENT WITH TEAM

· SCHEDULE MEETINGS INSIDE AND OUTSIDE THE OFFICE: PREPARE ANY DOCUMENTATION WHICH MAY BE REQUIRED AND DEAL WITH NECESSARY CATERING OR OTHER PRACTICAL ARRANGEMENTS

· ASSISTING WITH THE ORGANIZATION OF TEAM MEETINGS AND OTHER AD HOC TEAM/COMPANY EVENTS.

· WHEN TEAM MEMBERS ARE UNAVAILABLE, ACT AS FIRST POINT OF CONTACT FOR REQUESTS AND QUERIES, MAINTAINING THE APPROPRIATE LEVEL OF CONFIDENTIALITY

· OPEN AND DISTRIBUTE INCOMING MAIL, SCREEN TELEPHONE CALLS AND TYPE AND PROOF CORRESPONDENCE

· ORGANIZE TRAVEL FOR TEAM MEMBERS MANAGING AGENDAS, FLIGHT/TRANSFER ORGANIZATION AND HOTEL BOOKING. SUGGEST MOST APPROPRIATE FARES AVAILABLE, ACCORDING TO TCCC POLICIES

· AD HOC PROJECT WORK AND OTHER TASKS, AS REQUIRED

· LIAISE WITH THE FINANCE DEPARTMENT TO SOLVE ANY BUDGET/ACCOUNTING ISSUES WHICH MAY ARISE IN THE EXPENSES ADMINISTRATION PROCESSES.

· ENSURE TIMELY ISSUE OF PO AND CONTROL THE PROCESS IN SAP UNTIL THE FINAL CLOSING, ACCORDING TO TCCC PROCEDURES.

· FORGE GOOD WORKING RELATIONS WITH OTHER AMINISTRATIVE STAFF ACROSS CPS, BIG AND SUPPLIERS
• Project Team: daily team working
• CPS India LT: participating at the WBS Tactical Implementation Plan and also ad-hoc meetings for specific subjects
• Other Administrative staff across CPS, BIG, OU and Suppliers: supporting Project’s needs

Builds effective capability of and efficiency in the System by analyzing and interrogating current state and leading alliances between key stakeholders.

Works under general direction and minimal supervision; plans, schedules, and arranges own activities

Work is reviewed for soundness of judgment and accuracy

Applies a comprehensive knowledge and appreciation of the total system to build trust and credibility with key System Stakeholders / Builds confidence throughout the system through consistent commitment and execution of joint strategies and plans / Protects the integrity of our business through effective stewardship and governance / Fluent skills communications in Spanish and English

Collaborate with the System, Customers and Key Stakeholders; Act Like an Owner; Drives Innovative Business Improvements; Balances Immediate and Long‐Term Priorities; Delivers Results; Imports and Exports Good Ideas; Sets a Winning Example

This position operates in Construction and also office environment. Hazards and risks are critical impacts by the exposure to Construction activities.

Skills:
Working Independently; Communication; Scheduling Meetings; People Management; Organizing; Influence; Supervision; Office Administration; organization; Facilitation; Team Meeting; Agendas

Our Purpose and Growth Culture:
We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, ****** orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws