Job Description
About Carnaby & Vine
Carnaby & Vine is a design-forward luxury gifting agency creating high-touch gifting experiences for entertainment, tech, hospitality, and premium corporate clients. Our work involves managing complex projects with tight timelines, high expectations, and a strong emphasis on detail and execution.
We work with recognizable brands and fast-moving teams who expect things to be done well and on time. If you’ve worked in production, agency, or client services environments and enjoy keeping projects organized and moving forward, you’ll fit right in.
The Role
We’re hiring a Project Coordinator to support our Sales team while also owning the critical coordination between Sales, Creative, and Fulfillment.
This role combines sales support, project coordination, and operations follow-through. You’ll help keep the front end of the business moving while ensuring confirmed projects are executed cleanly and on time.
This role is ideal for someone who thrives in fast-moving environments, enjoys managing details and deadlines, and takes pride in keeping complex projects on track. Having a positive, confident personality when dealing with customers, vendors, and teammates is crucial, as well as not being afraid to get on the phone. The right candidate knows how to “find the yes” and problem-solve lightning fast, offer solutions and ideas that incorporate systems thinking, and catch a ball before it drops.
What You’ll Be DoingSales Support & Coordination
Schedule sales calls and manage calendars for the Sales team
Log call notes and key details into Monday.com
Track leads through the pipeline and follow up on proposals
Ensure proposals, invoices, and confirmations are sent on time
Support Sales by keeping client communication organized and documented
Project Coordination (Post-Confirmation)
Own the handoff of projects from Sales to Fulfillment
Maintain accurate project details, timelines, and status in Monday.com
Track project readiness from confirmation through execution
Act as the single internal point of contact for project changes once fulfillment begins
Ensure teams are always working from the most current information
Creative & Customization Coordination
Track custom branding and personalization workflows (engraving, printing, packaging)
Send artwork and specifications to vendors
Track production timelines and deliverables
Coordinate delivery and pickup of customized items with fulfillment
Execution & Shipping Support
Track shipment status and delivery timelines
Assist with invoicing for changes, resends, or add-ons
Help close out projects once delivery is complete
This Role Is a Good Fit If You:
Like being the person who tracks details and enforces deadlines
Are comfortable juggling multiple projects at once
Can communicate clearly and professionally with clients and vendors
Take pride in follow-through and accuracy
Prefer a fast-paced, hands-on environment over a rigid corporate role
Ideal Backgrounds
Production Coordinator or Assistant (film/TV, commercial, or event)
Marketing or Creative Agency Project Coordinator
Client services or account coordination roles
Operations or sales support roles in fast-paced environments
Executive Assistant and High-level Administration Roles
What We’re Looking For
2+ years experience in coordination, sales support, production, or agency operations
Strong organizational skills and attention to detail
Comfortable scheduling, note-taking, and follow-up
Confident enforcing deadlines and chasing missing information
Calm under pressure and able to prioritize quickly
Familiarity with project management tools (Monday.com a plus)
Los Angeles-based and able to work in person
Comfortable in a warehouse/office environment
Job Type: Full-time
Pay: $27.00 - $32.00 per hour
Expected hours: No less than 30 per week
Benefits:
Paid time off
Work Location: In person
Carnaby & Vine is a design-forward luxury gifting agency creating high-touch gifting experiences for entertainment, tech, hospitality, and premium corporate clients. Our work involves managing complex projects with tight timelines, high expectations, and a strong emphasis on detail and execution.
We work with recognizable brands and fast-moving teams who expect things to be done well and on time. If you’ve worked in production, agency, or client services environments and enjoy keeping projects organized and moving forward, you’ll fit right in.
The Role
We’re hiring a Project Coordinator to support our Sales team while also owning the critical coordination between Sales, Creative, and Fulfillment.
This role combines sales support, project coordination, and operations follow-through. You’ll help keep the front end of the business moving while ensuring confirmed projects are executed cleanly and on time.
This role is ideal for someone who thrives in fast-moving environments, enjoys managing details and deadlines, and takes pride in keeping complex projects on track. Having a positive, confident personality when dealing with customers, vendors, and teammates is crucial, as well as not being afraid to get on the phone. The right candidate knows how to “find the yes” and problem-solve lightning fast, offer solutions and ideas that incorporate systems thinking, and catch a ball before it drops.
What You’ll Be DoingSales Support & Coordination
Schedule sales calls and manage calendars for the Sales team
Log call notes and key details into Monday.com
Track leads through the pipeline and follow up on proposals
Ensure proposals, invoices, and confirmations are sent on time
Support Sales by keeping client communication organized and documented
Project Coordination (Post-Confirmation)
Own the handoff of projects from Sales to Fulfillment
Maintain accurate project details, timelines, and status in Monday.com
Track project readiness from confirmation through execution
Act as the single internal point of contact for project changes once fulfillment begins
Ensure teams are always working from the most current information
Creative & Customization Coordination
Track custom branding and personalization workflows (engraving, printing, packaging)
Send artwork and specifications to vendors
Track production timelines and deliverables
Coordinate delivery and pickup of customized items with fulfillment
Execution & Shipping Support
Track shipment status and delivery timelines
Assist with invoicing for changes, resends, or add-ons
Help close out projects once delivery is complete
This Role Is a Good Fit If You:
Like being the person who tracks details and enforces deadlines
Are comfortable juggling multiple projects at once
Can communicate clearly and professionally with clients and vendors
Take pride in follow-through and accuracy
Prefer a fast-paced, hands-on environment over a rigid corporate role
Ideal Backgrounds
Production Coordinator or Assistant (film/TV, commercial, or event)
Marketing or Creative Agency Project Coordinator
Client services or account coordination roles
Operations or sales support roles in fast-paced environments
Executive Assistant and High-level Administration Roles
What We’re Looking For
2+ years experience in coordination, sales support, production, or agency operations
Strong organizational skills and attention to detail
Comfortable scheduling, note-taking, and follow-up
Confident enforcing deadlines and chasing missing information
Calm under pressure and able to prioritize quickly
Familiarity with project management tools (Monday.com a plus)
Los Angeles-based and able to work in person
Comfortable in a warehouse/office environment
Job Type: Full-time
Pay: $27.00 - $32.00 per hour
Expected hours: No less than 30 per week
Benefits:
Paid time off
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Project Coordinator – Gifting & Brand Experiences position is now open for candidates interested in the Remote Jobs sector. This role in Los Angeles offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Remote Jobs is a plus.
