Project Coordinator

Full job description
Overview

Since our founding in 1+24, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association’s Voices for Healthy Kids initiative is seeking a Project Coordinator to support their efforts aimed at building movements and supporting public policy change at the local, state, tribal and federal levels that make the places kids live, learn and play healthier, with a focus on prenatal to three. This position is remote/home based but can be based at our National Center or offices throughout the country if needed.

The ideal candidate thrives in a fast-paced environment, prioritizing and managing multiple, complex projects in varying stages of development under time constraints.

Responsible for providing coordination and administrative support for assigned department or project. Responsible for preparing and distributing communications, scheduling, committee responsibilities and other organizing efforts based on project assignments. Also, responsible for operational budget and expense processing, record keeping, data management, CRM, or other administrative duties.

This is a full time, grant-funded, benefits-eligible opportunity. Current funding is through 12/31/2025 with strong confidence in continued funding beyond 2025.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

\#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

Coordinate and monitor project timelines while effectively communicating project needs and related information as required.
Communicate with team to organize and manage assigned projects/events. May coordinate staff, volunteers, vendors, etc. to support assigned projects. May support on-site set-up and logistics for meetings.
May assist with developing marketing efforts which may include updating online content, distribution of marketing materials, or communication to vendors/contractors/volunteers.
Utilize vendor and/or American Heart Association data systems efficiently and competently to complete duties/projects.
Evaluates and maintains information and accurate data for compliance requirements or internal reporting needs. Collaborates with internal and external customers to ensure documentation is accurate and meets expectations.
Provides coworkers, volunteers, and vendors with excellent customer service responding to requests in a timely manner and adhering to deadlines as appropriate.
Processes and tracks contracts, invoices, and payments.
Performs other duties as required or assigned which are reasonably within the scope and responsibility of the job level and family.
Qualifications

Requires high school diploma or equivalent
3 years minimum prior relevant work experience
Attention to Detail; Collaboration; Computer Literacy; Confidentiality; Data Entry; Document Management; Document Processing; Effective Communication; Followership; Innovation; Interpersonal Relationships; Knowledge of Organization; Listening; Office Management; Procurement; Proofreading; Reading Comprehension; Records Management; Time Management, Comfortable with technology and willing to learn emerging technologies as necessary.
Voices for Healthy Kids believes that lived experience is essential to community led policy change work. We define lived experience as first-hand involvement and knowledge of the social issues that impact a given community. Direct personal experience with building equity is prioritized criteria for determining ideal candidates.
Experience and interest in understanding social determinants of health, health equity, and a commitment to advancing equity in communities.
Bilingual (Spanish or other language) preferred.
Compensation & Benefits

Expected pay range will be $45,000 - $52,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs; based on the type of position.
Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, ****** orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

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Washington
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