Full job description
Division: Homes NSW
Location: Newcastle, NSW, AU, 2300 Wollongong, NSW, AU, 2500
Req ID: 69083
Project Support Officer


Location: Mayfield NSW 2304 (2 vacancies) and Coniston NSW 2500 (1 vacancy)

Employment type: Ongoing, Full-time

Salary: Clerk 3/4, $79,032 to $86,539 p.a. plus employers’ contribution to superannuation and annual leave loading


Your role


The NSW Government is determined to make NSW a place where everyone has access to safe and secure housing, and where experiences of homelessness are rare, brief, and non-recurring.


Homes NSW is a division of the Department of Communities and Justice. It brings together the housing and homelessness functions of the Department of Communities and Justice, the NSW Land and Housing Corporation, Aboriginal Housing Office, and key worker housing functions from across government all under one roof.


We have an opportunity for a Project Support Officer to join our Business Services team. This role involves delivering a variety of administrative and support services, including financial and human resource functions, and providing project support to senior staff within the business unit.


The main objective of this role is to offer high-quality executive, project, and administrative support to ensure the efficient and effective operation of the Business Unit.


What you’ll do


Provide a range of administrative and support services to meet the business needs of the team/unit, including activities that support project delivery and assist in managing several shared mailboxes.
Draft and prepare correspondence, agendas, minutes, presentations, and briefing notes to support business objectives.
Manage financial processes, including raising purchase orders, paying invoices, statement reconciliation and preparing general journals.
Address and resolve complex enquiries and issues to ensure accurate information is provided and issues are resolved in a timely and effective manner.
Coordinate and manage records and databases, ensuring compliance with administrative systems, processes, and policies for accurate and accessible information.
Develop, implement, and monitor office systems, procedures and methods, adapting processes and techniques as needed to ensure team/unit operations in line with agency standards, policies and procedures.
Gather and collate information to prepare documentation and reports on business unit performance, and make recommendations to enhance efficiency, cost management and service delivery.
Delivering high-quality administrative services, mange competing demands and priorities, address unforeseen issues, handle a high volume of work, and work independently.

What we’re looking for


Proven experience in delivering high-quality business support services with a professional and client-focussed approach.
Strong understanding of corporate services, office systems, procedures, and methods, including procurement and finance policies and practices.
Advanced proficiency in Microsoft applications including word processors, spreadsheets, project management tools and record management Systems.
Download the role description.


If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account.


To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button.


We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.


What We Offer


We offer a variety of benefits, including:


A challenging and rewarding career
Flexible, autonomous work environment
Competitive pay and conditions
Training and development opportunities to build and maintain capabilities
Health & Wellbeing and Employee Assistance Programs.

While the Department of Communities and Justice offers a flexible or hybrid working arrangement some office work will be required and therefore to be considered for this role you would need to live in NSW or be relocating to NSW.

Want more information? Visit our website to see more information on Working for us.


We do work that really matters


Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.


Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!


Are you ready to join us?


Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date résumé (maximum 5 pages).


Applications close Sunday 1 September 2024 at 11:59pm AEST.


Got a question?


For more information about the role or what it’s like to work for DCJ, please contact Maria Kirkman for Newcastle on 0428 665 589 or [email protected] and Heidi Thomas for Coniston on 0427 643 005 or [email protected]


If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Reyzhel Velasco on 0400 969 505 or via [email protected]


Visit Recruitment adjustments on the DCJ website to learn more.


Inclusion and Diversity lies at the heart of how we recruit


We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.


To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.


Other Information


A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.


For more information visit Your recruitment journey on the DCJ website.


Thank you for your interest in this role. We look forward to receiving your application.


To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/

 
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