Property Administrative Assistant

First Capital [TSX: FCR.UN] owns, operates, and develops grocery anchored open air centres in neighbourhoods with the strongest demographics in Canada. Through the expertise and collaboration of our team, we create thriving properties which generate value for businesses, investors and our neighbourhoods. As one of the Greater Toronto Area’s top employers, we foster a vibrant culture that ensures equal opportunity and well-being for all employees in a dynamic workplace. We are proud to provide rewarding opportunities to build meaningful careers in a fun and high performing environment. THE ROLE As Property Administrative Assistant, you will provide critical administrative support to the Property Management region responsible for operating and maintaining a group of retail and mixed-use properties. In this role, you will report to the Senior Property Manager, and you will very much be an integral part of this team and support the delivery of “best in class” property operations to enhance our assets and tenants’ relationships. WHAT YOU WILL DO:
• Provide administrative support to the property management team, including preparation of various reports and correspondence, providing coverage for Accounts Payable, general research and more.
• Assist Accounts Payable with the preparation of tenant chargebacks and accruals and provide support in preparing Accounts Receivable documentation and Take To Income/Write Offs.
• Perform reception duties, acting as the first point of contact for all inquiries, while creating a friendly and comfortable atmosphere for all employees, tenants, suppliers, and visitors.
• Support office management, while handling the ordering of all office supplies, and coordinating team events.
• Collect insurance certificates, renewal documentation, and tenant sales for all applicable tenants for monthly submission.
• Assist Property Managers with tendering, service contract documentation and short-term agreements.
• Assist in collecting and updating tenants contact information.
• Participate in special projects and take on other duties as assigned.
WHAT YOU BRING:
• Related administrative experience, preferably in commercial real estate.
• You are service oriented and care about providing exceptional customer service, with the ability to problem solve and offer solutions.
• A team-player; you are willing to step in and lend a hand as needed and you identify the opportunities to do so.
• You have excellent communication and interpersonal skills to effectively collaborate with tenants, suppliers, internal teams, and others.
• Strong attention to detail and time management skills to coordinate multiple, competing priorities and deadlines.
• You have solid computer skills coupled with sound knowledge of Microsoft Office (Excel, PowerPoint, Word, and Outlook).
WHAT WE OFFER: We invest in People. Along with our competitive compensation packages—we’re always thinking of new ways for our people to share in the company’s success. We are very proud to offer the following to our employees:
• Flexible Hours
• Remote workdays
• Company-matched savings plans
• Fully paid Extended Healthcare benefits from day one
• Annual Wellness Subsidy
• Tuition & Development Program
• Employee Referral Program
• Rewards and Recognition Programs
• Paid time off during December holiday season
• Parental leave benefits
Our people are what makes us different. At First Capital we are committed to workplace diversity and inclusion within our organization, therefore, we encourage all qualified persons from all backgrounds to apply. Accommodations are available, upon request, to all applicants with disabilities throughout our hiring process. To discuss any accommodation, please email us at [email protected].